IFB 2027-007.pdf

IFB#: 2027-007 Fencing Revised 10.2025

ROANOKE COUNTY

FINANCE & MANAGEMENT SERVICES DEPARTMENT

PURCHASING DIVISION

On behalf of the Roanoke County Board of Supervisors

INVITATION FOR BID

IFB # 2027-007

Fencing

OPENING DATE: July 21, 2026

OPENING TIME: 2:00 P.M.

The Invitation to Bid and related documents may be obtained during normal business hours from the Purchasing Division, at the Roanoke County Administration Building, 5204 Bernard Drive, Suite 300F, Roanoke, VA 24018. This document may be viewed and/or downloaded from eVA at the following website:

https://mvendor.cgieva.com/Vendor/public/AllOpportunities.jsp?status=Open&agencyna me=County%20of%20Roanoke. If you have any problems accessing the documents, you may contact Purchasing at (540) 772-2061.

THIS PUBLIC BODY DOES NOT DISCRIMINATE

AGAINST FAITH-BASED ORGANIZATIONS

DATE of IFB: July 8, 2026 https://mvendor.cgieva.com/Vendor/public/AllOpportunities.jsp?status=Open&agencyname=County%20of%20Roanoke https://mvendor.cgieva.com/Vendor/public/AllOpportunities.jsp?status=Open&agencyname=County%20of%20Roanoke

IFB#: 2027-007 Fencing Revised 10.2025

INVITATION FOR BID (IFB) SIGNATURE PAGE

IFB No. 2027-007 Issue Date: July 8, 2026

Title: Fencing

Issued By: County of Roanoke Purchasing Division, on behalf of the Roanoke County Board of Supervisors Roanoke County Administration Building 5204 Bernard Drive, SW, Suite 300-F Roanoke, VA 24018-0798 Phone (540) 772-2061 Email: drago@roanokecountyva.gov

Sealed Bids must be received via in-person delivery, mail, or electronic submission through eVA, on or before 2:00 P.M., July 21, 2026.

If bids are hand delivered or mailed, send directly to the Purchasing Division at the address listed above.

To submit an online bid through eVA, refer to the online bidding instructions available at the following link: https://www.youtube.com/watch?v=KSxcAkOekW0.

Further instructions to Bidders are outlined in Sections 7 and 8 of this IFB.

All questions must be submitted in writing before 5:00 p.m., July 15, 2026. If necessary, an addendum will be issued and posted to eVA at the following website:

https://mvendor.cgieva.com/Vendor/public/AllOpportunities.jsp?status=Open&agencyname=County% 20of%20Roanoke.

THIS PUBLIC BODY DOES NOT DISCRIMINATE AGAINST FAITH-BASED ORGANIZATIONS.

The County reserves the right to cancel this IFB and/or reject any or all bids and to waive any informalities in any bid.

This section is to be completed by the Offeror and this page must be returned with the bid. In compliance with this Invitation For Bid and subject to all terms and conditions imposed herein, which are hereby incorporated herein by reference, the undersigned offers and agrees to furnish the services and/or items requested in this solicitation if the undersigned is selected as the successful Bidder. No Bid may be withdrawn within a period of sixty (60) days after Bid opening except for clerical errors, as set forth in Virginia Code § 2.2-4330(B)(1). Notices of bid withdrawal must be submitted in writing to the Purchasing Division.

My signature certifies that the bid as submitted complies with all requirements specified in this Invitation for Bid (“IFB”). If this Bid is accepted by the Owner, to provide the services and/or items in accordance with this Invitation for Bid and to execute a Contract/Purchase Order substantially similar to the attached Contract/Purchase Order Terms and Conditions for such services and/or items. My signature also certifies that by submitting a bid in response to this IFB, the Bidder represents that in the preparation and submission of this bid, the Bidder did not, either directly or indirectly, enter into any combination or arrangement with any person or business entity, or enter into any agreement, participate in any collusion, or otherwise take any action in the restraining of free, competitive bidding in violation of the Sherman Act (15 U.S.C. Section 1) or Sections 59.1-9.1 through 59.1-9.17 or Sections 59.1-68.6 through 59.1-68.8 of the Code of Virginia.

SIGNATURE PAGE TO FOLLOW.

https://www.youtube.com/watch?v=KSxcAkOekW0 https://mvendor.cgieva.com/Vendor/public/AllOpportunities.jsp?status=Open&agencyname=County%20of%20Roanoke https://mvendor.cgieva.com/Vendor/public/AllOpportunities.jsp?status=Open&agencyname=County%20of%20Roanoke

IFB#: 2027-007 Fencing Revised 10.2025

I hereby certify that I am authorized to sign as a legal representative for the business entity submitting this bid in response to IFB 2027-007.

Legal Name and Address of Firm:

_________________________________________Date:___________________________________

_________________________________________By:_____________________________________

_________________________________________Name:__________________________________ (Please Print) __________________________ Zip: ___________Title:____________________________________

Phone: __________________________________FAX:____________________________________

Email: _____________________________ Business License# _____________________________

Virginia State Corporation Commission Identification Number: _______________________________

IFB#: 2027-007 Fencing Revised 10.2025

TABLE OF CONTENTS

INVITATION FOR BID NO. 2027-007

Contents

SECTION 1. PURPOSE

SECTION 2. BACKGROUND

SECTION 3. SERVICES AND/OR ITEMS REQUIRED

SECTION 4. REQUIRED QUALIFICATIONS FOR BIDDERS /OR NOT USED

SECTION 5. TERM OF CONTRACT OR TIME OF PERFORMANCE OR NOT USED

SECTION 6. PAYMENT FOR SERVICES

SECTION 7. BID SUBMISSION INSTRUCTIONS TO BIDDERS

SECTION 8. GENERAL INSTRUCTIONS TO BIDDERS

SECTION 9. MISCELLANEOUS

SECTION 10. EVALUATION FOR LOWEST RESPONSIVE AND RESPONSIBLE

BIDDER

SECTION 11. CONTRACTOR'S AND SUBCONTRACTOR'S INSURANCE

SECTION 12. NEGOTIATIONS WITH LOWEST RESPONSIVE AND RESPONSIBLE

BIDDER

SECTION 13. BID AWARD

SECTION 14. FAITH BASED ORGANIZATIONS

SECTION 15. HOLD HARMLESS AND INDEMNITY

SECTION 16. PROTESTS

SECTION 17. COOPERATIVE PROCUREMENT

IFB#: 2027-007 Fencing Revised 10.2025

SECTION 18. INFORMATION ON CONTRACT/PURCHASE ORDER TO BE

AWARDED

ATTACHMENT A: BID FORM/SPECIFICATIONS

ATTACHMENT B: VIRGINIA STATE CORPORATION COMMISSION (SCC)

REGISTRATION INFORMATION

ATTACHMENT C: DIRECT CONTACT WITH STUDENTS FORM

ATTACHMENT D: NOTICE OF PROPRIETARY INFORMATION FORM

ATTACHMENT E: CONSENT TO CONDUCT TRANSACTION BY ELECTRONIC

MEANS

ATTACHMENT F: SAMPLE CONTRACT and TERMS AND CONDITONS OR PO

TERMS AND CONDITIONS

EXHIBIT 1: SAMPLE CONTRACTOR'S INSURANCE AND BOND REQUIREMENTS ....... Error! Bookmark not defined.

EXHIBIT 2: SCOPE OF WORK/FEE SCHEDULE ............................................. Error! Bookmark not defined.

IFB#: 2027-007 Fencing Revised 10.2025

IFB#: 2027-007 Fencing Revised 10.2025

COUNTY OF ROANOKE, VIRGINIA

INVITATION FOR BID NO. 2027-007

SECTION 1. PURPOSE

The purpose of this Invitation for Bid (IFB) is the procurement of qualified contractors for the County of Roanoke, Virginia, is requesting sealed bids for hourly rate for Fence Installation.

The County of Roanoke, on behalf of the Roanoke County Board of Supervisors (hereinafter referred to as “Owner”), invites any qualified Bidder to respond to this IFB by submitting a Bid for such work, service, and/or items consistent with the terms and conditions herein set forth.

The Owner will review each bid and may elect to issue separate awards to the lowest responsive and responsible Bidder(s) for such goods/services.

SECTION 2. BACKGROUND

NOT USED

SECTION 3. SERVICES AND/OR ITEMS REQUIRED

A description and/or listing of the services and/or items that the Successful Bidder will be required to provide to the Owner under this IFB are those that are set forth in Exhibit 2 of the Sample Contract (Attachment F) attached to this IFB. Each Bidder should carefully read and review all such documents.

The following are the services and/or items that the Successful Bidder shall provide to the Owner:

. SCOPE OF WORK

1. The Successful Bidder shall provide all labor, supervision, transportation, equipment, and tools for maintenance and repair of any minor and/or emergency fencing work and any other miscellaneous fencing work as may be required by the County.

2. Successful Bidder must have sufficient employees, equipment and general tools of the trade and shall be capable of performing up to two (2) assignments simultaneously if requested.

3. All work shall be accomplished in accordance with all applicable Federal, State, and

Local laws, ordinances, rules, regulations, manufacturer's recommended procedures, industry standards, and codes.

4. These specifications are a statement of the minimum level of work and services that the

Successful Bidder shall provide. At a minimum, the Successful Bidder shall take all steps and measure that prudent Successful Bidder would take to maximize the life expectancy of the property.

IFB#: 2027-007 Fencing Revised 10.2025

5. All work performed under any resultant Contract shall be done in a manner that will not adversely affect the integrity of the building's structural, mechanical, electrical, fire protection and life safety systems or any other building features that will overload or render useless any portion of the facility.

6. Upgrades or additions to the structure will require a permit prior to starting work. The

Successful Bidder shall be responsible for obtaining all necessary permits.

7. The Successful Bidder shall at least be a state registered Class "B" Contractor. Class

"A" Contractors are preferred.

B. PERSONNEL REQUIREMENTS

1. The County reserves the right to reject any of the Successful Bidder's employees who, in the County's judgment, are not adequately qualified to perform the work.

2. To ensure the overall safety of all personnel and property involved, the Successful

Bidder shall have an on-site foreman or lead person who is capable of communicating effectively in the English language, oral and written.

3. The Successful Bidder shall be responsible for the conduct of all personnel while on the job site.

C. EQUIPMENT REQUIREMENTS

1. The Successful Bidder shall have and maintain suitable modern equipment and tools necessary to perform the services that may be required under any resultant Contract.

2. The County will not be responsible for any damage to the Successful Bidder's vehicles, equipment, tools, or rented or leased equipment as a result of work being performed under any resultant Contract.

D. SANITARY FACILITIES

The Successful Bidder may have access to the County's sanitary facilities, if available, as long as there is not abuse and the facilities are left in the same manner in which they were found.

PARTS, MATERIALS, AND SUPPLIES.

The Successful Bidder shall be responsible for providing all parts, materials, and supplies needed to complete assigned jobs. The County reserves the right to provide parts, materials, and supplies when determined to be in the best interest of the County. All parts, materials, and supplies furnished under any resultant Contract shall be new and must be approved by the

County prior to installation. All parts, materials, supplies and workmanship must be guaranteed for a period of ninety (90) days or the manufacturer's warranty period, whichever is greater. The

Successful Bidder, at no additional cost to the County, shall make warranty. repairs within this time period.

IFB#: 2027-007 Fencing Revised 10.2025

F. WORK ESTIMATES

1. Under any resultant Contract, the Successful Bidder shall furnish the agency with a non-binding written estimate of the total costs to complete the work required within two (2) business days of request, as needed.

2. The estimate must include:

a. Estimated hours to perform the job.

b. Successful Bidder's hourly rates broken down by discipline.

c. Estimated material/parts/supplies needed.

d. Estimated material/parts/supplies cost.

e. The Successful Bidder shall not be compensated for job assessment, travel or written estimates.

3. The Successful Bidder shall not perform any work without prior approval from the

County.

4. The Successful Bidder must provide a written estimate if requested by the requesting department for each project which will be reviewed by the County, prior to starting work. If the work is deemed by the County to be an immediate response nature, the estimated requirement will be waived.

G. DEBRIS/WASTE DISPOSAL

The Successful Bidder is responsible for disposal of all refuse, rubbish, scrap materials, and debris resulting from their operations. No such refuse, rubbish, scrap material or debris shall be left within the completed work area nor buried on the building site, but shall be removed from the site and properly disposed of in a licensed landfill or otherwise as required by law. The

County owned dumpsters or trash containers shall be used for debris disposal. The County reserves the right to ask for old parts or equipment.

H. AUTHORIZED HOURS OF WORK

1. The hours of operation and start time to begin services will be determined by the Project

Manager at each location. The normal hours of operation are 7:30 a.m. to 5:00 p.m., Monday through Friday without the exception of County observed holidays.

2. The Successful Bidder is not permitted to work weekends or holidays unless approval is received from an authorized County representative.

3. There may be an occasion where the Successful Bidder shall work weekends, holidays, during inclement weather or hours other than listed above. If this occurs the Successful Bidder will be compensated at the overtime hourly rate · · per the pricing schedule with approval by the

County.

IFB#: 2027-007 Fencing Revised 10.2025

4. The Successful Bidder must be available (24) hours a day, (7) days a week for such emergency work determined by the County as may be needed. The Successful Bidder shall respond within (2) hours by telephone for emergency repairs and shall be on site within (4) hours of notification by the County. These situations will be rare and Successful Bidder shall be compensated at the overtime hourly rate per the pricing schedule with approval by the County.

I. COMMENCEMENT OF WORK

1. The Successful Bidder shall be able to begin work immediately upon notification of contract award. The County must approve all work prior to commencement of any work under any resultant contract.

2. The Successful Bidder and his/her personnel may have to sign in with the County's

Project Manager at the work site each day before and after work to confirm labor hours. The

Successful Bidder shall be require to contact the County's Project Manager by telephone at each job prior to starting work and at the conclusion of the work. The Successful Bidder shall submit a service ticket with the following. information: date, time in, time out, job location, job description, and an authorized County representative's signature and submit their invoice.

3. For all non-emergency services determined by the County, the Successful Bidder must respond by telephone within (4) hours and shall provide required services within (2) two days of notification. The Successful Bidder may request additional time if needed. The County will have the right to approve the extension request_ or deny it if the need is urgent.

J. INVOICING

Invoices shall be submitted at the completion of each project. Invoices shall include the Contract number, purchase order number, itemized quantities, unit price, and extended costs based on the Contract pricing schedule. No payment will be made for work in progress on the prescribed payment dates.

K. UNREASONABLE CHARGES

Under certain emergency procurements and for most time and material purchases, final job costs cannot be accurately determined at the time orders are placed. In such cases, Successful

Bidder shall put on notice that final payment in full is contingent on a determination of reasonableness with respect to all invoiced charges. Charges which appear to be unreasonable will be researched and challenged, and that portion of the invoice held in abeyance until a settlement can be reached. Upon determining that invoiced charges are not reasonable, the

County shall promptly notify the Contractor, in writing, as to those charges which it considers unreasonable and the basis for the determination. The Successful Bidder may not institute legal action unless a settlement cannot be reached within thirty (30) days of notification. The provisions of this section do not relieve the County of its prompt payment obligations with respect to those charges which are not in dispute.

L. FINAL INSPECTION

IFB#: 2027-007 Fencing Revised 10.2025

At the conclusion of the work, the Successful Bidder shall demonstrate to the County that the work is fully operational and in compliance with contract specifications and codes. Any deficiencies shall be promptly and permanently corrected by the Successful Bidder at the

Successful Bidder's sole expense prior to final acceptance of the work.

SPECIFICATIONS

The successful bid will include the following:

A. Proof of all State and local licenses.

B. Certificate of Insurance in accordance with the General Terms and Conditions.

C. Hourly rate for Fencing services by employee per Scope of Work.

The County reserves the right to award primary and secondary vendor contracts, as needed for scheduling conflicts.

Roanoke County shall provide the mechanism for the evaluation of all information received, the final determination of responsible bidders, and reserves the right to waive informalities and/or irregularities and to accept or reject any or all proposals. The County reserves the right to split awards if it is in the best interest of the County.

SECTION 4. REQUIRED QUALIFICATIONS FOR BIDDERS

NOT USED

SECTION 5. TERM OF CONTRACT OR TIME OF PERFORMANCE

A. The term of any resultant Contract will be for one (1) year, from July 22, 2026, through July 21, 2027, at which time it will terminate, unless sooner terminated pursuant to the terms of the Contract or by law or unless renewed as set forth in such Contract.

B. Upon the mutual agreement of the parties, the Contract may be renewed for up to four (4) additional one (1) year periods or any combination thereof. If either party wants to renew the Contract that party shall give a written request to renew to the other party within 60 days of the expiration of the original term or any renew term of the Contract. The party receiving such request shall either accept or reject in writing such request within 10 days of receipt of that request, provided, however, if the party receiving the request to renew fails to respond within 10 days, the request to renew may be deemed to be rejected.

C. All terms and conditions shall remain in force for the term of the Contract and for any renewal period unless modified by mutual agreement of both parties. Prices shall not be increased during the initial term of the Contract. Prices for any renewal periods will be subject to the mutual agreement of both parties.

SECTION 6. PAYMENT FOR SERVICES

Payment(s) to the Successful Bidder shall be made in accordance with the provisions of the resultant Contract or Purchase Order, subject to final approval by the Owner.

IFB#: 2027-007 Fencing Revised 10.2025

SECTION 7. BID SUBMISSION INSTRUCTIONS TO BIDDERS

A. Sealed Bids must be received by hand delivery, mail, or electronic submission through eVA, at or before 2:00 p.m., local time, on July 21, 2026.

B. If submitting electronically via eVA, Bidder should refer to the online bidding instructions available at the following link: https://www.youtube.com/watch?v=KSxcAkOekW0. In order to submit a bid through eVA the Bidder must be a registered vendor in eVA. If Bidder encounters any issues submitting an online bid through eVA, Bidder shall contact eVA Customer Care for assistance. The time of receipt for bids submitted electronically through eVA shall be determined by the time clock included in the eVA submittal system. The electronic bid submission shall contain a second copy of the bid redacted to remove all confidential and proprietary material.

C. If hand delivering or mailing a sealed bid response, the bid package must be received by the County of Roanoke Purchasing Division, at the Roanoke County Administration Building, 5204 Bernard Drive, Suite 300F, Roanoke, VA 24018, at or before the stated bid due date and time, at which time all Bids physically received will be publicly opened and read. Bids received after 2:00 p.m. will NOT be accepted or considered. The time of receipt shall be determined by the time clock stamp in the Purchasing Office or if it is not working, such time shall be determined by the Purchasing official who is to open the bids.

Each Bid, one (1) original, marked as such and two (2) copies, marked as such, must be appropriately signed by an authorized representative of the Offeror, and must be submitted in a SEALED envelope or package. A removable media storage device containing two (2) digital copies of the bid, one complete copy as submitted, and one redacted to remove all confidential and proprietary material, should be included in the bid packet. The notation “Fencing”, IFB No. 2027-007, Bidders Name, and the specified opening time and date should be clearly marked on the front of that sealed envelope or package.

D. FAXED OR E-MAILED BIDS ARE NOT ACCEPTABLE.

SECTION 8. GENERAL INSTRUCTIONS TO BIDDERS

The Invitation for Bid and related documents may be obtained during normal business hours from the Purchasing Division, at the Roanoke County Administration Building, 5204 Bernard Drive, Suite 300F, Roanoke, VA 24018. This document may be viewed and/or downloaded from eVA:

https://mvendor.cgieva.com/Vendor/public/AllOpportunities.jsp?status=Open&agencyname=Co unty%20of%20Roanoke.

If you have any problems accessing the documents, you may contact Purchasing at (540) 772- 2061.

If bids are hand delivered or mailed, send directly to the Purchasing Division at the address listed above. If the Roanoke County Administration Building is closed for business at the time scheduled https://www.youtube.com/watch?v=KSxcAkOekW0 https://mvendor.cgieva.com/Vendor/public/AllOpportunities.jsp?status=Open&agencyname=County%20of%20Roanoke https://mvendor.cgieva.com/Vendor/public/AllOpportunities.jsp?status=Open&agencyname=County%20of%20Roanoke

IFB#: 2027-007 Fencing Revised 10.2025 for the Bid opening, the sealed bid will be accepted and opened on the next business day of the County, at the originally scheduled hour.

All questions must be submitted in writing before 5:00 P.M. on July 15, 2026. If necessary, an addendum will be issued and posted to eVA at the following website:

https://mvendor.cgieva.com/Vendor/public/AllOpportunities.jsp?status=Open&agencyname=Co unty%20of%20Roanoke.

A. If you download this IFB and intend to submit a bid, you should notify Purchasing that you have done so. However, each Bidder is solely responsible for ensuring that such Bidder has the current, complete version of the IFB documents, including any addenda, before submitting a bid. Receipt by the bidder of such addendum should be acknowledged on the Bid Form and/or addendum. The County Purchasing Division or its designee will issue Addenda that will be posted to the on the eVA website.

B. IMPORTANT NOTICE - ADDENDUMS AND NOTICES OF AWARD

Interested parties are encouraged to visit the eVA website often to obtain addenda if they are not signed up to receive automatic notifications from eVA. The County does not provide direct notification of changes to the original solicitation documents. The County assumes no responsibility or liability for informing recipients of downloaded documents or changes to original documents. It is the sole responsibility of those bidders/offerors to ensure they have copies of any addenda.

The official solicitation documents, addenda and project information are those posted on the eVA website. The County is not responsible for 3rd party postings of our solicitations or information about our solicitations.

C. Payment terms and delivery date(s) must be shown on the submitted Bid, if applicable.

D. All Bids are to be submitted in accordance with all terms, conditions, rules, regulations, requirements and specifications identified in and by this IFB.

E. Bids are to be on the Form as provided with OR as otherwise specified in this IFB. If a Bid Form is provided, no changes are to be made to the Bid Form. Any changes to Bid amounts must be initialed.

F. All Bids shall be signed by a person on behalf of the responding Bidder who is appropriately authorized to do so. The printed name of that authorized person should be shown as well. Any Bid submitted should be in the complete legal name of the Bidder responding. No Bid will be considered from any Bidder not properly licensed as may be required by law.

G. Except in cases of emergency, all bids for construction contracts only shall be accompanied by a bid bond from a surety company selected by the bidder, which is legally authorized to do business in Virginia.

(1) A bid, payment or performance bond for contracts for goods or services other than construction may be required if provided in the Invitation for Bid.

https://mvendor.cgieva.com/Vendor/public/AllOpportunities.jsp?status=Open&agencyname=County%20of%20Roanoke https://mvendor.cgieva.com/Vendor/public/AllOpportunities.jsp?status=Open&agencyname=County%20of%20Roanoke

IFB#: 2027-007 Fencing Revised 10.2025

(2) The amount of the bid bond shall not exceed five percent (5%) of the total amount of the bid.

(3) In lieu of a bid bond, a bidder may furnish a certified check or cash escrow in the face amount required for the bond.

(4) Upon award of any public construction contract exceeding $100,000 awarded to any prime contractor, such contractor shall furnish:

i. Performance bond in the sum of the contract amount.

ii. Payment bond in the sum of the contract amount.

(5) Performance and/or payment bonds may be required for construction contracts below $100,000 at the discretion of the Owner.

In cases of emergency performance bonds/payment bonds are required within ten

(10) calendar days of notice to proceed or project commencement.

H. Bids that have been appropriately opened cannot be changed, adjusted, corrected or modified in any way other than complete withdrawal. The County’s procedures for withdrawal of bids (whether construction or other than construction) is that set forth in Code of Virginia, §2.2-4330(A)&(B)(1), which allows withdrawal of a Bid due to an error such as an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of a Bid, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and materials used in the preparation of the Bid. Withdrawal must be requested within two days of the Bid opening by delivering to the County original work papers, documents, and materials used in preparation of the Bid.

I. All Bids, appropriately received, will be evaluated by considering the requirements set forth in the IFB, the quality, workmanship, economy of operation, suitability for intended purpose, delivery, payment terms and price of product or service being requested in this Bid.

J. Bids are to be submitted on the type, brand, make, and/or kind of product and/or service requested or its approved equal, to be solely determined by the Owner, unless otherwise specified. Should a Bid be for a product and/or service as an equal, the name, make, model and type of that which is being Bid must be clearly stated. The Bid must also be accompanied by descriptive literature of the product or service Bid to allow for evaluation.

Failure to provide this information may result in the Bid being considered non-responsive and may not be considered.

It is not the intent of the specifications to be proprietary, nor to exclude any manufacturer or dealer. Deviations will be given consideration if they are considered to be suitable and acceptable for comparison. Any deviations must be submitted, in writing, with your bid.

Deviations discovered after bid award or material receipt, not stated in your bid, shall be grounds for disqualification and nullification of order. It is the responsibility of the Offeror to prove that the deviation is equal to the product/service specified. The Owner will make the final determination as to whether the product is equivalent.

K. If an award is made for the item(s) and/or services requested, a notice of award will be made which will be posted for public review on eVA at https://mvendor.cgieva.com/Vendor/public/AllOpportunities.jsp?status=Open&agencyna me=County%20of%20Roanoke, or you may contact Purchasing directly at (540) 772- 2061 to request a copy of the award notification.

https://mvendor.cgieva.com/Vendor/public/AllOpportunities.jsp?status=Open&agencyname=County%20of%20Roanoke https://mvendor.cgieva.com/Vendor/public/AllOpportunities.jsp?status=Open&agencyname=County%20of%20Roanoke

IFB#: 2027-007 Fencing Revised 10.2025

Upon completion of any Contracted Work or Purchase Order, payment will be made only to the Successful Bidder at the address as shown on the Contract/Purchase Order. If the remittance address is other than the address on the Bid, it must be clearly noted and explained in the Bid. Contract/Purchase Order(s) will be paid only when the items and/or services have been supplied to and approved by the Owner.

L. All items, identified in this IFB, are to be quoted and provided F.O.B. DESTINATION- INSIDE DELIVERY, unless otherwise stated in this IFB. All furniture items, if any, are to be put together and set in place.

M. The County reserves the right to cancel this IFB or reject any or all Bids, to waive any informalities in any Bid and to purchase any whole or part of the items and/or services listed in the IFB.

N. Each Bidder is to notify in writing the Purchasing Division if any of Bidder’s owners, officers, employees, or agents, or their immediate family members, is currently or has been in the past year, an employee of the County of Roanoke or Owner, or has any responsibility or authority with the County or Owner that might affect the procurement transaction or any claim resulting therefrom. If so, please provide the Purchasing Division with the complete name and address of each such person and their connection to the County of Roanoke or Owner. Each Bidder is advised that the Ethics in Public Contracting and Conflicts of Interests Act of the Code of Virginia, as set forth in this IFB, apply to this IFB. Such information should be provided in writing before the Bid opening date or may also be provided with the Bid response.

O. The attention of each Bidder is directed to VA Code Sections 54.1-1100 et seq. which requires certain licenses for contractors, tradesmen and others. Bids from contractors who fail to hold a required Virginia contractor’s license under Virginia Code §§ 54.1-1100 et seq. will be rejected as non-responsive. Each Bidder is required to determine which license, if any, it is required to have under such sections. Each Bidder shall so state on the Bid Form, or in its response, if no Bid Form is provided, whether it has a VA license under such sections and, if so, the type of license and/or license number. Failure to include this information may result in the Bid being rejected as non-responsive.

P. Bid Submittals shall include:

(1) Signature Page (p. 2-3) of this Invitation for Bid, signed

(2) Attachment A: Bid Form (Prices shall include all labor, material, delivery costs, overhead and profit.)

(3) Any Required Attachments: B, C, D, E

(4) Signed copies of any Addenda issued

Failure to do so may result in the Bid being determined non-responsive.

Questions or concerns may be addressed by contacting Dawn M. Rago by phone at 540- 283-8150, or by email at drago@roanokecountyva.gov.

Q. Ethics in Public Contracting. The provisions, requirements, and prohibitions as contained in Sections 2.2-4367 through 2.2-4377, of the Virginia Code, pertaining to bidders, offerors, contractors, and subcontractors are applicable to this IFB.

mailto:________@roanokecountyva.gov

IFB#: 2027-007 Fencing Revised 10.2025

R. Conflict of Interests Act. The provisions, requirements, and prohibitions as contained in Sections 2.2-3100, et seq., of the Virginia Code are applicable to this IFB.

S. The procurement provisions of the Virginia Public Procurement Act as well as the County Procurement Manual, apply to this RFP, unless specifically modified herein. The County’s Procurement Manual can be reviewed on the County’s electronic procurement website.

T. The Owner may request clarification from any of the Bidders after review of the Bids received.

U. The Owner is not liable for any costs incurred by any Bidder in connection with this IFB or any response by any Bidder to this IFB. The expenses incurred by a Bidder in the preparation, submission, and presentation of the Bid are the sole responsibility of the Bidder and may not be charged to the Owner.

V. General and/or technical questions regarding the Scope of Services and/or items required, or procurement questions under this IFB may be directed in writing to Dawn M. Rago, Senior Buyer, by phone at 540-283-8150, or by email at drago@roanokecountyva.gov.

W. Each Bidder is required to state if it has ever been debarred, fined, had a contract terminated, or found not be a responsible bidder or Offer or by any federal, state, or local government and/or private entity. If so, please give the details of each such matter and include this information with Bidder’s response.

X. Data on Convictions for Certain Crimes and Child Abuse and Neglect Certification of Contractor: The Bidder certifies that none of the persons who will provide services requiring direct contact with students on school property during school hours or during school-sponsored activities has been convicted of any of the following felony or misdemeanor offenses: felony sex or violence offenses, other felony offenses or misdemeanor sex offenses within the past ten years.

Y. The Bidder further understands and acknowledges (1) that if he makes a materially false statement regarding any of the above offenses, he will be guilty of a Class 1 misdemeanor and may forfeit profits derived from the contract. Further, the Bidder understands and acknowledges that before any person is permitted to provide such services subsequent to this certification, he must complete a new certification regarding such person in a form satisfactory to the Owner. Data and Convictions information will be requested before the Owner enters into a contract when required.

Z. Each Bidder who is a stock or Nonstock Corporation, Limited Liability Company, business trust, or a limited partnership or other business entity shall be authorized to transact business in the Commonwealth of Virginia as a domestic or foreign business entity if required by law. Each such Bidder shall include in its bid response the Identification Number issued to it by the Virginia State Corporation Commission (SCC) and should list its business entity name as it is listed with the SCC. Any Bidder that is not required to be authorized to transact business in the Commonwealth as a domestic or foreign business entity as required by law shall include in its bid response a statement describing why the Bidder is not required to be so authorized. (See Va. Code Section 2.2-4311.2).

AA. Unless participating in a pending solicitation, vendors/prospective vendors may visit County or Owner departments without advance approval of the Purchasing Division to mailto:________@roanokecountyva.gov

IFB#: 2027-007 Fencing Revised 10.2025 make sales calls, drop off literature, or conduct demonstrations. Advance appointments must be confirmed with the Director or their designee for the department to be visited.

Direct contact with any County or Owner employee without the permission of the Purchasing Division, on the subject of this solicitation, is strictly forbidden.

During an active solicitation all communications (email, phone, text, letter) must be conducted through the Purchasing Division. Purchasing staff will coordinate responses to any inquiries, as necessary. If any vendor involved in a pending solicitation or bid violates this communication protocol, any submittals from the vendor may be rejected/disqualified at the discretion of the Purchasing Division.

SECTION 9. MISCELLANEOUS

A. Ownership of all data, materials, and documentation originated and prepared for the

Owner pursuant to the IFB shall belong exclusively to the Owner and be subject to public inspection in accordance with the Virginia Freedom of Information Act. The trade secrets or proprietary information submitted by the Bidder shall not be subject to public disclosure under the Freedom of Information Act, unless otherwise required by law or a court.

However, the Bidder must invoke the protection of Section 2.2-4342(F) of the Code of Virginia, in writing, either before or at the time the data or other material is submitted. The written notice must SPECIFICALLY identify the data or materials to be protected and state the reason why protection is necessary. The proprietary or trade secret material submitted must be identified by some distinct method such as highlighting or underlining and must indicate only the specific words, figures, or paragraphs that constitute trade secret or proprietary information. The classification of an entire bid document, line item prices, and/or total bid prices as proprietary, or trade secrets, is NOT ACCEPTABLE and may result in REJECTION of the Bid.

B. All Bidders shall be solely responsible for making sure that they have the most current and complete version of this IFB and all addenda that may have been issued for this IFB and that such Bidder has examined all such documents and data. Any interpretation, correction, or change of the IFB will be made by an addendum. Interpretations, corrections or changes of this IFB made in any other manner will not be binding and Bidders must not rely upon such interpretations, corrections, or changes. The County Purchasing Division or its designee will issue Addenda that will be posted to eVA at https://mvendor.cgieva.com/Vendor/public/AllOpportunities.jsp?status=Open&agencyna me=County%20of%20Roanoke.

C. No Bidder shall confer on any public employee having official responsibility for a purchasing transaction any payment, loan, subscription, advance, deposit or money, service, or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value is exchanged.

D. The County or Owner may make investigations to determine the ability of the Bidder to perform the work and/or provide the services and/or items as described in this IFB. The County and Owner reserve the right to reject any Bid if the Bidder fails to satisfy the County and Owner that it is qualified to carry out the obligations and requirements requested in this IFB.

https://mvendor.cgieva.com/Vendor/public/AllOpportunities.jsp?status=Open&agencyname=County%20of%20Roanoke https://mvendor.cgieva.com/Vendor/public/AllOpportunities.jsp?status=Open&agencyname=County%20of%20Roanoke

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E. The Successful Bidder must comply with the nondiscrimination provisions of Virginia Code Section 2.2-4311, which are incorporated herein by reference.

F. The Successful Bidder must comply with the drug-free workplace provisions of Virginia Code Section 2.2-4312, which are incorporated herein by reference.

G. It is the policy of the County of Roanoke to maximize participation whenever possible by minority and women owned business enterprises in all aspects of County contracting opportunities.

H. The Successful Bidder shall comply with all applicable County, State, and Federal laws, codes, provisions, and regulations. The successful Bidder shall not, during the performance of any resultant contract knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986.

I. Providers of any outside services and/or items shall be subject to the same conditions and requirements as the Successful Bidder in regard to law, code, or regulation compliance.

The Owner reserves the right of approval for any subcontract work, including the costs thereof.

SECTION 10. EVALUATION FOR LOWEST RESPONSIVE AND RESPONSIBLE

BIDDER

To determine the lowest responsive and responsible Bidder with respect to this Bid, the following factors, among such others as will protect and preserve the interest of the Owner may be considered:

A. Total extended Bid price as set forth on the Bid Form;

B. The specified terms and discounts, if any, of the Bid;

C. The ability, capacity and skill of the Bidder to perform the Contract and/or provide the services and/or items required;

D. Whether the Bidder can perform the Contract and/or perform the services and/or provide the items promptly, or within the time specified, without delay or interference;

E. The character, integrity, reputation, judgment, experience and efficiency of the Bidder;

F. The quality of performance on previous contracts or services;

G. The previous and existing compliance by the Bidder with laws and ordinances relating to other contracts, purchase orders, items and/or services provided by Bidder in other matters;

H. The equipment and facilities available to the Bidder to perform the Contract and/or provide the services and/or items requested in the IFB;

I. The sufficiency of the financial resources and ability of the Bidder to perform the Contract and/or provide the services and/or items requested in the IFB;

IFB#: 2027-007 Fencing Revised 10.2025

J. The quality, availability, and adaptability of the supplies, materials, equipment and/or services the Bidder can provide for the particular use and/or work requested in the IFB;

and

K. The ability of the Bidder to provide future maintenance, parts, and service for the items requested in the IFB.

SECTION 11. CONTRACTOR'S AND SUBCONTRACTOR'S INSURANCE

Successful Bidder, and any of its subcontractors, shall, at its sole expense, obtain and maintain during the life of the resulting Contract/Purchase Order the insurance policies and/or bonds required. Any required insurance policies and/or bonds shall be effective prior to the beginning of any work or other performance by Successful Bidder, or any of its subcontractors, under any resultant Contract/Purchase Order. All such insurance shall be primary and noncontributory to any insurance or self-insurance the Owner may have. The policies and coverages required are those as may be referred to in the sample contract and/or the terms and conditions attached to this IFB, but shall include workers’ compensation coverage regardless of the number of employees, unless otherwise approved by the Owner’s Risk Manager.

SECTION 12. NEGOTIATIONS WITH LOWEST RESPONSIVE AND RESPONSIBLE

BIDDER

If the bid by the lowest responsive and responsible bidder exceeds available funds, the Owner reserves the right to negotiate with the apparent lowest responsible bidder pursuant to Virginia Code § 2.2-4318. The conditions and procedures under which such negotiation may be undertaken are that the appropriate Owner officials shall determine that the lowest responsive and responsible bid exceeds available funds and notify such bidder in writing of its desire to negotiate. Thereafter, negotiations with the apparent low bidder may be held to obtain a Contract within available funds involving discussions of reduction of quantity, quality, or other cost saving mechanisms. Any such negotiated Contract shall be subject to final approval of the Owner, in the sole discretion of the Owner.

SECTION 13. BID AWARD

If an award of a Contract/Purchase Order is made, it will be awarded to the lowest responsive and responsible bidder. If an award of a contract is made, notification of such award will be posted for public review on eVA, or you may contact Purchasing directly at (540) 772-2061 to request a copy of the award notification.

SECTION 14. FAITH BASED ORGANIZATIONS

Pursuant to Virginia Code Section 2.2-4343.1, be advised that the Owner does not discriminate against faith-based organizations.

IFB#: 2027-007 Fencing Revised 10.2025

SECTION 15. HOLD HARMLESS AND INDEMNITY

Successful Bidder shall indemnify and hold harmless the Owner and its officers, agents, and employees against any and all liability, losses, damages, claims, causes of action, suits of any nature, costs, and expenses, including reasonable attorney’s fees, resulting from or arising out of Successful Bidder’s or its employees, agents, or subcontractors actions, activities, or omissions, negligent or otherwise, on or near Owner’s property or arising in any way out of or resulting from any of the work or items to be provided under the Contract/Purchase Order, and this includes, without limitation, any fines or penalties, violations of federal, state, or local laws or regulations, personal injury, wrongful death, or property damage claims or suits. Successful Bidder agrees to and shall protect, indemnify, and hold harmless all the parties referred to above from any and all demands for fees, claims, suits, actions, causes of action, settlement or judgments based on the alleged or actual infringement or violation of any copyright, trademark, patent, invention, article, arrangement, or other apparatus that may be used in the performance of the Contract/Purchase Order.

SECTION 16. PROTESTS

Any Bidder who wishes to protest or object to any award made or other decisions Pursuant to this IFB may do so only in accordance with the provisions of Sections 2.2-4357, 4358, 4359, 4360, 4363, and 4364 of the Code of Virginia, and only if such is provided for in such Code section.

Protests must be submitted in writing to the County Purchasing Director within 10 days of the public posting of the award or decision, per Virginia Code § 2.2-4360.

SECTION 17. COOPERATIVE PROCUREMENT

The procurement of goods and/or services provided for in this procurement is being conducted in accordance with Virginia Code Section 2.2-4304 and on behalf of other public bodies in Virginia.

Unless specifically prohibited by the Successful Bidder, any resultant contract may be used by other public bodies in Virginia as allowed by Section 2.2-4304. The Successful Bidder shall deal directly with each public agency or body seeking to obtain any goods and/or services pursuant to this procurement or from this procurement and in accordance with Virginia Code Section 2.2- 4304. The Owner shall not be responsible or liable for any costs, expenses, or any other matters of any type to either the Bidder or the public agency or body seeking to obtain any goods and/or services pursuant to this cooperative procurement provision.

SECTION 18. INFORMATION ON CONTRACT TO BE AWARDED

The Sample Contract marked as Attachment F to IFB No. 2027-007 contains terms and conditions that the Owner will include in any Contract that may be awarded, but such terms and conditions may be added to, deleted, or modified as may be agreed to between the Owner and the Successful Bidder. However, if a Bidder has any objections to any of the terms or conditions set forth in the Sample or any changes or additions thereto that the Bidder wants to discuss before submitting a bid, the Bidder should set forth such objections, changes, or additions in written correspondence to the Roanoke County Purchasing Division at least five (5) days before the bid opening date for this IFB. Otherwise, submission of a bid by a Bidder will obligate such Bidder, if it is the Successful Bidder, to enter into a Contract containing the same or substantially similar

IFB#: 2027-007 Fencing Revised 10.2025 terms and conditions as contained in such Attachment, and to comply with such terms and conditions. Also, such terms and conditions, together with the requirements of this IFB, shall be deemed to be a part of any resultant Contract/Purchase Order that may be issued by the Owner to the Successful Bidder.

END.

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ATTACHMENT A: BID FORM/SPECIFICATIONS

HOURLY RATES:

LABORER: _____________ /HR

SUPERVISOR: _____________ /HR

SUPERINTENDENT: _____________ /HR

_______% over Wholesale for Supplies

County of Roanoke Purchasing Division 5204 Bernard Drive, SW, Suite 300-F Roanoke, VA 24018-0798

The Owner reserves the right to add, delete, or adjust quantities as deemed necessary by the Owner.

Bids containing any conditions, omissions, unexplained erasures, alterations or items not called for in the bid, or irregularities of any kind, may be rejected by the Owner as being nonresponsive.

No changes are to be made to the Bid Form. Any changes to a Bid Amount must be initialed by the person signing the Bid Form.

I/We hereby propose to furnish and provide Fencing, in accordance with the enclosed general terms, conditions and specifications contained in IFB No. 2027-007. The Bid Form must be completed in blue or black ink. Discrepancies in the multiplication of units of work and the unit prices will be resolved in favor of the correct multiplication of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. My/Our prices are as follows:

PRICES QUOTED SHALL BE FOB DESTINATION. Freight charges shall be included in the bid price.

Payment terms are: Net 30. If Bidder offers a cash discount for prompt payment, it will only be considered in determining the lowest responsible Bidder if the Bidder allows at least twenty (20) days for the prompt payment after the goods or services are received or after the invoice is rendered, whichever is later.

____ I/We can furnish and deliver all items within 30 calendar days after the date of the written notice to proceed with the contract from the Owner. (Initial) _________

To aid in the evaluation of bids, bidders must submit the original Bid Form and one copy of the Bid Form, Attachments, and detailed specification sheets, if applicable. If you fail to do so, your bid may be considered non-responsive and rejected.

Have you complied with this requirement? __Yes / __No.

Indicate…