IFB 161127 Richmond Sodium Chloride Bulk (Road Salt)

The Virginia Department of Transportation is soliciting bids on Sodium Chloride Bulk (Road Salt) for winter deicing operations across the Richmond District, with bids due August 31, 2026, at 10:30 a.m. EDT (extended from August 28 by Addendum No. 1). Electronic submission through eVA is required, and a virtual public bid opening will occur at 11:00 a.m. EDT on August 31.

Material must conform to AASHTO M143, Type I, Grade I standards. Contractors must maintain stockpiles of at least 75 percent of total tons awarded in Virginia or nearby states, with documentation required by November 1 each year and minimums of 50 percent maintained between November 1 and February 1. Delivery is required no later than 10 business days after order. Pricing must be quoted per short ton FOB destination with freight included; prices remain firm for the entire contract period. Liquidated damages of 3 percent per ton apply for deliveries exceeding 10 business days unless otherwise agreed upon in writing. Material not conforming to specifications incurs price adjustments up to 50 percent of unit price, with specific reductions for moisture content, gradation deviations, and sodium chloride content below specifications.

The contract period runs October 1, 2026, through September 30, 2027, with four optional one-year renewal periods. Estimated tonnage quantities for each line item are available in the Pricing Schedule in eVA.

Contractors must maintain minimum insurance coverage including Workers' Compensation, Employer's Liability of $100,000, Commercial General Liability of $1 million per occurrence and $2 million aggregate, and Automobile Liability of $1 million combined single limit. All trucking must comply with Virginia regulations for interstate and intrastate carriers. Contractors with more than 50 employees must register in the E-Verify program for contracts exceeding $50,000. Monthly reporting of stockpile activity and outstanding orders is required. Contract Officer: Cheryl Lewis. Questions were due August 24, 2026. Bidders must acknowledge receipt of Addendum No. 1 prior to submission or risk non-responsive status.