IFB 161122 Bristol Sodium Chloride Bulk (Road Salt)

The Virginia Department of Transportation (VDOT) is soliciting bids for sodium chloride bulk (road salt) delivery to multiple locations within the Bristol district for winter deicing operations under IFB 161122, with bids due August 28, 2026 at 8:00 a.m. EDT and a virtual public bid opening at 8:30 a.m. the same day.

Material must conform to AASHTO M143, Type I, Grade I standards, with a minimum 95.0 percent sodium chloride content and moisture content not exceeding 2.0 percent. All products must be tested for ice melting, ice penetration, and ice undercutting capabilities using specified SHRP test methods. Bidders must provide current Safety Data Sheets, independent certified analysis completed within two years, and physical specification documentation including corrosion-inhibitor information. Material non-conforming to VDOT specifications is subject to price adjustments up to 50 percent reduction per ton, with 2 percent unit-price reductions applied for each 1 percent moisture above specification, gradation deviations, or sodium chloride content below 95.0 percent.

Bid prices shall be quoted as firm unit prices per short ton, including all freight costs, and must remain unchanged throughout the contract period. Contractors must stockpile at least 75 percent of awarded tonnage in Virginia or nearby by November 1 annually, maintaining minimum 50 percent levels between November 1 and February 1. The contract period runs from October 1, 2026, through September 30, 2027, with four optional one-year renewal periods available. Deliveries must commence immediately upon contract receipt, with chemical shipments required no later than ten business days after order placement and truck deliveries limited to 7:00 a.m. to 3:30 p.m. Monday through Friday. All deliveries require delivery tickets from scales certified by the Virginia Department of Agriculture and Commerce.

Bidders must submit stockpile listing information detailing quantity, location, contact person, business hours, and price per ton at each proposed stockpile location on a free on board basis. Material samples and required documentation must be submitted to VDOT Materials Division at 6200 Elko Track Road, Sandston, Virginia 23150, by the closing date. Bidders must provide State Corporation Commission registration information, normal and emergency contact details, and references from at least three organizations with similar experience. Contractor insurance must include Workers' Compensation, Employer's Liability ($100,000), Commercial General Liability ($1,000,000 per occurrence / $2,000,000 aggregate), and Automobile Liability ($1,000,000 combined single limit). Questions are due August 21, 2026 at 5:00 p.m. EDT.