IDOC Stateville/NRC Portable Refrigeration Unit Rental

The Illinois Department of Corrections (IDOC), specifically the Stateville Correctional Center and Northern Reception & Classification Center located in Crest Hill, Illinois, is seeking bids for the rental of up to six commercial-sized portable walk-in dual temperature refrigeration units. The procurement, identified by bid number 26-426DOC-STATE-B-48570, requires refrigeration units that are approximately 8-feet by 20-feet, ground-mounted, and capable of maintaining temperatures ranging from -10 to 50 Fahrenheit with a single-phase 208-volt, 30-amp electrical connection. The units will be rented for a twelve-month period, with an anticipated delivery date of August 1, 2025, to the facility at 20025 Division Street, Crest Hill. Vendors must be responsible for delivery, installation, maintenance, and repairs of the units, with specific response time requirements for maintenance and emergency repairs. The bid is to be submitted electronically through BidBuy by July 28, 2025, with bids remaining firm for 120 days from the opening date. Evaluation will focus on responsiveness and responsibility, with the contract ultimately awarded to the lowest priced responsive and responsible bidder.

The procurement appears to have potential small business set-aside provisions and encourages the procurement of domestic products, potentially giving preference to products manufactured in the United States. Vendors must complete comprehensive vendor disclosure forms, including the Illinois Procurement Gateway (IPG) Active Registered Vendor Disclosure and a Vendor Disclosure form from the Chief Procurement Office for General Services. The contract requires vendors to maintain general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate. While no specific budget range is explicitly stated, the contract is funded through the General Revenue Fund and has a firm total price to be determined prior to contract execution. The contract term is twelve months, with a maximum potential contract duration not exceeding ten years, subject to state funding availability and appropriations. Vendors must certify compliance with various state and federal regulations, including non-discrimination policies, ethical standards, and workforce requirements, and must disclose any potential conflicts of interest or business operations that might impact their eligibility.