IDOC BMR Cooler Compressor Replacements CLS

The Illinois Department of Corrections (IDOC) for the Big Muddy River Correctional Center is seeking a qualified vendor to replace condensers in the dietary and warehouse coolers through a Request for Quote (RFQ). The project requires the removal and disposal of two existing condenser units, followed by the installation of comparable replacement units. Vendors must provide all necessary labor, equipment, parts, materials, and tools to complete the installation in accordance with industry standards and applicable codes. A mandatory site visit and pre-bid conference is scheduled for September 16, 2025, at 1:00 p.m., with vendor registration required by September 15, 2025, at 2:00 p.m. Bid submissions are due no later than September 23, 2025, at 11:00 a.m., with a bid firm time of 120 days. The state will award the contract to the responsive and responsible vendor submitting the lowest price, with key vendor qualifications including proper licensing, relevant HVAC condenser installation experience, compliance with safety and environmental regulations, and maintenance of appropriate insurance.

The contract is a one-time procurement running through June 30, 2026, funded through General Revenue and to be processed via the BidBuy Purchase Order system. No subcontractors will be allowed, and the vendor must comply with prevailing wage requirements for public works projects. Pricing will be FOB destination, with all transportation, set-up, and handling costs to be covered by the vendor. While specific budget details are not explicitly stated, the maximum contract amount will be determined by the State prior to execution. The procurement is located in Jefferson County, Illinois, and is open to qualified vendors who can meet the technical and operational requirements. Vendors will be required to adhere to the State of Illinois Chief Procurement Office General Services Standard Terms and Conditions (Version 23.2), which includes provisions for insurance coverage (minimum $1,000,000 in general commercial liability), ethical business practices, and comprehensive contractual safeguards.