IDNR Starved Rock Kayak Concession

The Illinois Department of Natural Resources (IDNR) is seeking a vendor to operate a kayak concession at Starved Rock State Park through a competitive bidding process. The contract requires the selected vendor to provide at least 50 kayaks, 50 oars, 50 Personal Flotation Devices, and 2 canoes for public rentals, along with offering guided tours at the Lone Point Shelter. The concession will operate seasonally from April 1 to October 15, with varying hours during weekends and peak summer months. Vendors must submit electronic bids through BidBuy for Bid Number 25-422DNR-REALT-B-47319, with a mandatory pre-submission conference requirement. The contract term spans from signature date through December 31, 2029, with potential renewals for up to 20 additional years. Evaluation criteria include the highest-priced responsive and responsible bid, with vendors required to demonstrate financial resources, past performance, and compliance with applicable laws. The bid submission deadline is May 30, 2025, with a 90-day firm commitment period.

The procurement includes a 13% Business Enterprise Program (BEP) goal targeting minority, women, and persons with disabilities-owned businesses. Bidders must be registered in the Illinois Small Business Set-Aside Program and comply with specific subcontracting limitations. The vendor will be responsible for all operational costs, including equipment, maintenance, staffing, utilities, and insurance, and must maintain a minimum $5,000 balance in a Reserve Account. The revenue model involves paying a percentage of gross receipts to IDNR, starting at 8% for the first year (2025) and increasing to 10% for renewal years. Vendors are authorized to charge fees for kayak/canoe rentals, guided tours, and sell approved merchandise such as non-alcoholic beverages, souvenirs, and kayaking apparel. The contract includes strict safety and environmental regulations, with vendors required to provide monthly financial reports and maintain proper licensing. Potential additional benefits include tax credits for hiring qualified veterans and certain ex-offenders, and the state reserves the right to make final decisions in the best interest of the state.