I. T. Consulting Services

Bernalillo County's Purchasing Section in New Mexico is soliciting proposals through Request for Proposal 45-26-SS to contract with one or more firms to provide comprehensive Information Technology Consulting Services supporting the County's IT Department. The services encompass ten specialized skill sets including network engineering, systems administration, database management, application development, SharePoint development, desktop support, VOIP/telephony support, project management, quality assurance, and IT help desk services, with consultants supporting both internal and external customers. Offerors must submit hourly rate proposals for both off-site and on-site consulting services across all ten skill sets, with all overhead, profit, and costs incorporated into hourly fees and only travel expenses billable separately. A non-mandatory pre-proposal conference will be held March 27, 2026, at 11:00 a.m. via Microsoft Teams, with written questions due by April 1, 2026, at 10:00 a.m., answers provided by April 3, 2026, and sealed electronic proposals due April 10, 2026, at 4:00 p.m. Mountain Time through the County's eProcurement system. Evaluation criteria totaling 140 points include company qualifications (30 points), consultant selection and skill sets (20 points), references (10 points), resumes for proposed skill sets (30 points), quality of response (10 points), general responsibilities compliance (10 points), and cost proposal (30 points), with award expected within 90 days and a contract term of four years plus an optional two-year renewal. Consultants must pass state and federal criminal background investigations, maintain availability during their statements of work, work standard 40-hour weeks with flexibility for additional hours, and comply with the County's physical and cyber security policies.

State and local preferences may apply to this procurement, including resident business, resident veteran business, small business, and pay equity preferences, with combined preference limits not to exceed 18 percent. The County anticipates awarding contracts to multiple firms to provide flexible staffing support and has spent approximately $600,000 over the past four years on similar IT consulting contracts, indicating a substantial budget allocation for this procurement. No specific funding cap or budget ceiling is explicitly stated in the available documentation. All prospective offerors must complete mandatory compliance forms including the Submittal Letter Form, Campaign Contribution Disclosure Form, and Unfair Business Practices Disclosure Form, certifying compliance with federal and state civil rights requirements, the Americans with Disabilities Act, fair business practice standards, and non-discrimination laws including Executive Order 11246. Prospective contractors must register with the County's eProcurement system (Bonfire) to access RFP documents at no cost and should allow a minimum of 24 hours for proposal submission; inquiries regarding purchasing procedures should be directed to Samantha Secrist, Purchasing Administrator, at 505-527-2326 or ssecrist@bernco.gov.