Hydrants

The City of Madison Finance Department and Water Utility in Wisconsin has issued Request for Quotation (RFQ) #5418-0-2025-TJ for the procurement of fire hydrants, targeting an annual purchase of 35 to 100 hydrants with a minimum order of 35. The specific procurement focuses on Waterous Pacer WB-67 model hydrants in various lengths ranging from 5'6" to 7'6", with detailed technical specifications including breakaway design, specific nozzle configurations, and paint requirements. Vendors must submit pricing using Form A Price Proposal, which includes line items for different hydrant lengths and a repair kit. The RFQ was released on April 8, 2025, with responses due by April 22, 2025, at 2:00 PM CST. Evaluation criteria will include cost, quality, compatibility, and past performance, with the city reserving the right to reject materials not meeting specifications. Delivery is specified as F.O.B. to the Madison Water Utility at 110 S. Paterson Street, requiring 24-hour delivery notice.

The RFQ indicates a local vendor preference, potentially providing scoring advantages to suppliers registered with the City of Madison. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the procurement appears open to qualified vendors who can meet the technical and delivery requirements. Payment terms stipulate that no payment will be made until the total shipment is received, and the Water Utility retains the right to purchase on the open market and back-charge the vendor for unmet shipment promises. Though a specific budget range is not disclosed, the procurement suggests an annual expenditure potential between $100,000 to $500,000 based on the volume of hydrants (35-100 units) and potential unit pricing. The contract appears to be a recurring annual procurement, offering potential multi-year opportunities for vendors who can consistently meet the City of Madison Water Utility's stringent technical and logistical requirements.