HVAC Preventative Maintenance and Repair District 4 Wildlife Headquarters

The Ohio Department of Natural Resources Division of Wildlife is requesting bids for HVAC preventative maintenance and repair services at District 4 Headquarters and Athens Fish Work Unit (360 East State Street, Athens, Ohio 45701) under state contract MAC038, with bids due September 9, 2026.

The scope requires two planned maintenance inspections annually — one cooling maintenance inspection in spring (April/May) and one heating maintenance inspection in fall (September/October). Services include inspection and testing of air conditioning and heating systems, walk-in freezer, and ice maker; thermostat verification; refrigerant pressure checks; airflow assessment; economizer and fresh air intake evaluation; belt and pulley inspection; electrical connection verification; coil cleaning; condensate drain system maintenance; heat exchanger inspection; boiler system checks; burner and humidifier cleaning; and air filter replacement. The contractor must service 11 Bryant/ICP air conditioners, 11 Bryant furnaces, 1 American Standard furnace, 1 American Standard air conditioner, 1 Scotsman ice maker, and 1 U.S. Cooler walk-in freezer.

The contractor must provide same-day service availability 24 hours a day, 7 days a week, and respond to all emergency calls within twenty-four hours, 365 days per year. Work beyond the planned maintenance scope may be quoted and charged separately on a time-and-material basis, with after-hours work billed at time-and-a-half rates and double-time rates for Sundays and holidays. Documentation requirements include signed completion sheets with required item checklists, recommendations for system improvements, and advisories regarding potential future breakdowns.