Scope of Work HVAC D4 8.31.26.docxScope of Work HVAC D4 8.31.26.docx
DOCX document 16 KB Posted
- Solicitation number
- SRC0000041651
- Issued by
- Ohio
About this file
This is a Scope of Work document for HVAC Preventative Maintenance and Repair services for the Ohio Department of Natural Resources (ODNR) Division of Wildlife, District 4 Headquarters and Athens Fish Work Unit located at 360 East State Street, Athens, OH 45701. The scope requires qualified technicians to conduct two planned maintenance (PM) inspections annually—one cooling maintenance inspection in spring (April/May) and one heating maintenance inspection in fall (September/October). Services include inspection and testing of air conditioning and heating systems, walk-in freezer, and ice maker, along with thermostat verification, refrigerant pressure checks, airflow assessment, economizer and fresh air intake evaluation, belt and pulley inspection, electrical connection verification, coil cleaning, condensate drain system maintenance, heat exchanger inspection, boiler system checks, burner and humidifier cleaning, and air filter replacement. The covered equipment consists of 11 Bryant/ICP air conditioners, 11 Bryant furnaces, 1 American Standard furnace, 1 American Standard air conditioner, 1 Scotsman ice maker, and 1 U.S. Cooler walk-in freezer. The contractor must provide same-day service availability 24 hours a day, 7 days a week, and respond to all emergency calls within twenty-four hours, 365 days per year.
The contract is bid per state contract MAC038. Documentation requirements include signed completion sheets with required item checklists, recommendations for system improvements, and advisories regarding potential future breakdowns. Additional work beyond the PM agreement scope may be quoted and charged separately on a time and material basis, with after-hours work billed at time-and-a-half rates and double-time rates for Sundays and holidays. No specific pricing terms, award dates, contract term duration, renewal options, or funding sources are detailed in this scope document.
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Text version
ODNR Division of Wildlife- District 4 Headquarters and Athens Fish Work Unit Garage Building Address: 360 East State Street, Athens, OH 45701 Bid per state contract: MAC038
Scope:
Provide a qualified technician to inspect air conditioning and heating system, walk in freezer and ice maker for proper operation to ensure that it is in the best and safest possible condition for the oncoming cooling or heating season.
Perform (2) Planned Maintenance (PM) inspections per year. Cooling Maintenance in Spring (April/May) and Heating Maintenance in Fall (September/October).
Test and verify thermostats are working properly. Provide recommendations to upgrade to newer technology for ease of control, energy efficiency and/or programmable functions if needed.
Inspection will include if applicable (but not limited to the following):
Check refrigerant pressures and levels.
Check system air flow & air temp rise or drop across heat exchangers, coils, etc.
Check and adjust economizers and fresh air intakes for proper amount of fresh air.
Lubricating components as required.
Check belts and pulleys for proper tension and conditions.
Check electrical connections.
Ensure that electrical controls work properly.
Clean coils as needed for all air-cooled units.
Check and clean condensate drain systems.
Check heat operation; ignition sequences, gas pressures, etc.
Check heat exchangers for holes or cracks and test for safety.
Check pressures and temperatures on water & steam boilers, drain expansion tank, check safety switches, valves, pumps, etc.
Check and clean main and pilot burners, flame rods, etc.
Check and clean humidifiers as needed.
Replace/clean air filters Provide report on recommendations or repairs needed on each system.
Same day service 24 hours a day, 7 days a week. (Subject to overtime rates and customer availability)
Covered Equipment:
(11) Bryant/ICP Air Conditioners
(11) Bryant Furnaces
(1) American Standard Furnace
(1) American Standard Air Conditioner
(1) Scotsman Ice Maker
(1) U.S. Cooler- Walk -In Freezer
Written Documentation of PM
• Providing a signed copy of a completed sheet showing check off of required items
• Provide recommendations for improvements to the systems
• Advise of possible future breakdowns as recommendations
Additional Work
• If additional work is performed at the customer's request, which is not included in this PM agreement company may quote and charge separately as a time and material (T&M) cost. After hours work will be at the rate of time and a half or double time for Sunday and holidays.
Emergency Service
• Company shall respond to all emergency calls within twenty-four (24) hours, Monday through Sunday 365 days a year.
File details come from the government source that posted it. Updated .