HVAC HP-2 Packaged Heat Pump Replacement

Santa Monica College is requesting bids for complete replacement of the HP-2 packaged heat pump serving the Broad Stage Performing Arts Center under a prevailing wage project, with bids due November 10, 2026 at 2:00 p.m. and mandatory pre-bid meeting and job walk on October 20, 2026 at 10:00 a.m. Attendance at the pre-bid is mandatory with required sign-in; late arrivals are not permitted.

The scope includes all prevailing wage labor, materials, equipment, supervision, transportation, permits, testing, startup, commissioning, training, and incidental services for complete replacement in accordance with bid specifications. Bidders must hold a California C-20 or B contractor license and maintain California Department of Industrial Relations registration. A bid bond equal to 10 percent of the bid amount, plus 100 percent performance and payment bonds, are required. This is a certified payroll project subject to California Department of Industrial Relations requirements.

The estimated project value is $75,000 as a lump-sum award. Work is estimated at 14 days, scheduled Monday through Friday from 8:00 a.m. to 6:00 p.m., with estimated start in January 2027. Work outside standard hours requires prior approval from Santa Monica College Facilities Management.

Bidders must submit DVBE certification and participate in the DVBE participation report; additional required documents include bid proposal, sub-contractor list, non-collusion affidavit, statement of bidder qualifications, drug-free certification, certificate of worker's compensation, Iran Contracting Act certification, and Vendor Data Form 204. Requests for approved equal products must be submitted through PlanetBids during the Q&A period with supporting documentation demonstrating equivalency in capacity, performance, efficiency, physical dimensions, electrical characteristics, controls compatibility, and features. Questions are due October 27, 2026 at 10:00 a.m. through PlanetBids. The bid offer is valid for 180 days. All submissions must be made electronically through PlanetBids; no alternative submission methods are accepted.