HVAC HP-2 Packaged Heat Pump Replacement.pdf
PDF 168 KB Posted
- Attached to
- HVAC HP-2 Packaged Heat Pump Replacement
- Solicitation number
- 100626SF
- Issued by
- Los Angeles County, San Francisco City, California
About this file
This is a bid invitation document for Santa Monica College's procurement of HVAC services in Los Angeles County, California. The project involves the complete replacement of an existing HP-2 packaged heat pump unit serving the Broad Stage Performing Arts Center. The scope of work includes all prevailing wage labor, materials, equipment, supervision, transportation, permits, testing, startup, commissioning, training, and incidental services necessary for replacement in accordance with bid specifications. The bid posting date is October 12, 2026, with a mandatory pre-bid meeting and job walk scheduled for October 20, 2026 at 10:00 AM at the Broad Stage Performing Arts Center location. Attendance at the pre-bid meeting is mandatory with required sign-in; late arrivals are not permitted. The online question and answer deadline is October 27, 2026 at 10:00 AM, with all bid questions to be submitted exclusively through PlanetBids during the designated Q&A period. Bids are due electronically by November 10, 2026 at 2:00 PM. The estimated project duration is 14 days with work hours Monday through Friday from 8:00 AM to 6:00 PM, with any work outside these hours requiring prior approval from Santa Monica College Facilities Management. The start date is estimated for January 2027.
The estimated bid value is $75,000.00 as a lump sum award. Bidders must hold a C-20 or B contractor license and maintain California Department of Industrial Relations registration. A bid bond equal to 10 percent of the bid amount is required, along with 100 percent performance and payment bonds. Required bid documents include a bid proposal, sub-contractor list, non-collusion affidavit, statement of bidder qualifications, drug-free certification, certificate of worker's compensation, DVBE certification, DVBE participation report, Iran Contracting Act certification, and Vendor Data Form 204. This is a prevailing wage project subject to certified payroll requirements through the California Department of Industrial Relations. Requests for approved equal products must be submitted through PlanetBids during the question and answer period with supporting documentation demonstrating equivalency in capacity, performance, efficiency, physical dimensions, electrical characteristics, controls compatibility, and features. The bid offer is valid for 180 days. All bid submissions must be made through PlanetBids; no alternative submission methods are accepted.
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Text version
Santa Monica College
Opportunity Detail
HVAC HP-2 Packaged Heat Pump Replacement 100626SF
Title HVAC HP-2 Packaged Heat Pump Replacement Invitation # 100626SF
Posting Date 10/12/2026 9:00 AM (PDT) Project Stage Bidding Bid Due Date 11/10/2026 2:00 PM (PDT)
Response Format Electronic
Type Bid Response Types Line Items
Bid Proposal (required) Bid Bond (required) Sub Contractor List (required) Non Collusion Affidavit (required) Statement of Bidder Qualifications (required) Drug Free Certification (required) Certificate of Worker's Compensation (required) Certification of DVBE (required)
DVBE Participation Report (required) Iran Contracting Act Certification (required) Vendor Data Form 204 (required)
Type of Award Lump Sum Categories 238220 - Plumbing, Heating, and Air-Conditioning Contractors
License Requirements C-20 or B (or both) and CA DIR Registration
Department Procurement (PCAL) Address 2121 16th St.
Santa Monica, California 90405
County Los Angeles
Offer Valid 180 days Liquidated Damages na Estimated Bid Value $75,000.00 Start/Delivery Date TBD, Estim to begin January. Work hours Mon-Fri 8a-6p. Any work outside of these hours shall require prior approval from Santa Monica College Facilities Management
Project Duration 14 days
10/12/26, 8:34 PM PlanetBids Vendor Portal https://vendors.planetbids.com/portal/13721/bo/bo-detail/147005#bidInformation 1/3
Bid Bond
Pre-Bid Meeting Information
Online Q&A
Contact Information
Description
Bid Bond 10.00% Payment Bond 100.00%
Performance Bond 100.00%
Pre-Bid Meeting Yes Meeting Type Onsite
Date & Time 10/20/2026 10:00 AM (PDT) Address Broad Stage Performing Arts Center (PAC) 1310 11th St Santa Monica CA
90401 at location of HP-2 unit on bid map Attendance Required Yes
Additional Details Bidder attendance at the Job Walk is mandatory. Sign-In is required. Late arrivals not permitted.
Online Q&A Yes Q&A Deadline 10/27/2026 10:00 AM (PDT)
Contact Info Sandy Franke 310-434-4509 franke_sandra@smc.edu
Bids to
Owner's Agent
Scope of Services Provide all prevailing wage labor, materials, equipment, supervision, transportation, permits, testing, startup, commissioning, training, and incidentals required for the complete replacement of the existing HP-2 packaged heat pump serving the Broad Stage Performing Arts Center, in accordance with bid document.
Other Details -Requests for Approved Equal consideration are to be submitted through PlanetBids during the Question and Answer period only. Bidder must provide sufficient supporting documentation demonstrating equivalency with respect to: Capacity, Performance, Efficiency, Physical dimensions, Electrical characteristics, Controls compatibility, Features and accessories.
10/12/26, 8:34 PM PlanetBids Vendor Portal https://vendors.planetbids.com/portal/13721/bo/bo-detail/147005#bidInformation 2/3
Search & Bid on Thousands of Contracts
-All questions must be submitted via Planetbids only, and prior to specified q&a due date/time.
Bid questions are NOT accepted by email, phone, fax at any time.
-Bid must be submitted via Planetbids, prior to bid due date & time, by SMC registered contractor registered and authorized to do business in CA.
-Allow ample time for upload of all required bid documents into Planetbids (as separate files) & receive confirmation of submission.
No other bid submission method is accepted.
-Bidder, and sub if any, must have valid specified contractor license(s) and CADIR registration.
This is a prevailing wage project subject to CADIR certified payroll requirements.
-If submitting Certified or Cashier's check in lieu of bid bond, upload a copy with bid, and original must be received in a sealed envelope by the SMC Purchasing Office prior to bid due date & time. Send via signature required (do not hand deliver) to: 2121 16th St. Santa Monica CA 90405 Attn:
Purchasing Dept Bid #100626SF
-Originals of all submitted bid documents will be required of awarded contractor, if award is made.
-SMC reserves the right to waive any irregularities, award in whole or in part, or cancel this bid.
Notes Post dates: 10/12/26 & 10/19/26
Special Notices Local Programs & Policies www.vendorline.com
10/12/26, 8:34 PM PlanetBids Vendor Portal https://vendors.planetbids.com/portal/13721/bo/bo-detail/147005#bidInformation 3/3 https://vendor.planetbids.com/
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