HVAC Boiler Preventive Maintenance and Repair Services

This Request for Proposal (RFP) issued by Warren Consolidated Schools seeks qualified contractors to provide comprehensive HVAC boiler preventive maintenance and repair services for multiple school district locations throughout the district. The procuring jurisdiction is Warren Consolidated Schools in Warren, Michigan, with service locations spanning Macomb County and Westland City. The scope of work requires contractors to deliver preventive maintenance and repair services for HVAC boiler systems across all identified district facilities, with a complete list of service addresses provided in Exhibit A of the RFP. Successful proposers must demonstrate experience in HVAC boiler system maintenance and repairs, and must provide workers' compensation insurance if labor is required. Proposals must be submitted in two sealed copies to the Fiscal Services Department no later than May 27, 2026 at 2:00 PM, with inquiries directed to John Lettang at (586) 698-4449 or jlettang@wcskids.net. Contract pricing must remain firm for the entire contract period, and quotations should be submitted on an F.O.B. delivered basis including all packing, crating charges, and fuel surcharges. The district prefers payment terms allowing cash discounts with a minimum of 10 business days from payment, and reserves the right to reject any or all proposals, split awards by items, or select the proposal best serving district interests.

All proposals must be accompanied by sworn and notarized affidavits disclosing any familial relationships between company owners or employees and school board members or the superintendent, as well as compliance certification under the Iran Economic Sanctions Act of 2012. Proposers must acknowledge receipt of any addenda issued no later than three days prior to the May 27, 2026 proposal opening date. No proposal bond is required for submission. The RFP does not explicitly identify set-aside designations or restrictions limiting responses to disadvantaged enterprises, nor does it list incumbent vendors or current contractors. No specific award value or budget range is stated in the available documentation. Non-discrimination requirements apply to all aspects of employment and service delivery related to the contract, ensuring compliance with applicable state and federal regulations.