HVAC

The State of Nevada, specifically the Department of Health and Human Services (DHHS) through the Northern Nevada Adult Mental Health Services (NNAMHS) and Lakes Crossing Center, is seeking a qualified vendor to provide comprehensive HVAC equipment repairs and preventative maintenance services for their campus located at 480 Galletti Way in Sparks, Nevada. The solicitation covers seven buildings, including Dini-Townsend Hospital, with primary objectives of ensuring efficient, safe, and reliable operation of mechanical systems while minimizing downtime and extending infrastructure lifespan. Key deliverables include comprehensive annual testing and inspection of mechanical systems, preventative and predictive maintenance, and emergency repair services for chillers, air handlers, boilers, pumps, exhaust fans, and controllers. The evaluation process will score vendors based on contractor competence (30%), past experience (30%), understanding of RFP requirements (20%), and cost factor (20%), with a Nevada-based business preference of 5% applied. Critical dates include a submission deadline of 4/1/2025 for proposals, with questions due by 5/1/2025, reference submissions by 5/30/2025, and an anticipated contract start date upon Board of Examiners approval around 8/12/2025. Vendors must be registered on nevadaepro.com with an active Nevada business license and SAM.gov registration.

Vendors must comply with specific requirements, including data encryption, stateside data maintenance, and comprehensive insurance coverage as detailed in the Insurance Schedule, which mandates commercial general liability, automobile liability, workers' compensation, and a fidelity bond. While no specific set-aside designations were explicitly mentioned, the solicitation emphasizes compliance with non-discrimination provisions and federal regulations such as the Civil Rights Act and Americans with Disabilities Act. The contract will be awarded for a four-year term, with a total contract value not to exceed $99,000, subject to legislative appropriation. Vendors must submit detailed technical and cost proposals, client references, and confidential business information, with the state reserving the right to reject responses or negotiate final contract details. The procurement targets a comprehensive HVAC maintenance solution that integrates with existing enteliWEB access control systems, requiring vendors to provide all necessary supervision, labor, materials, equipment, and tools to support mechanical systems and access control mechanisms across the NNAMHS campus.