Human Resource (HR) Candidate Onboarding Application—Web and Mobile Solutions

The Florida Department of Law Enforcement (FDLE) has issued Invitation to Negotiate (ITN) No. FDLE-ITN-2539 for a comprehensive Human Resource (HR) Candidate Onboarding Application with web and mobile solutions. The procurement seeks an existing, fully implemented Software-as-a-Service (SaaS) solution to digitalize FDLE's current manual, paper-driven onboarding processes for candidates selected for agency positions. The solicitation requires a solution with three primary implementation phases: an administrative web solution, a candidate-facing web solution, and a mobile solution. Key deliverables include a platform that provides secure document management, candidate tracking, multi-factor authentication, and role-based access controls, hosted in a Government Cloud environment compliant with CJIS Security Policy, NIST, and Florida IT security standards. The solution must integrate with FDLE's Active Directory and potentially support optional integration with the state's People First system. Proposals are due on June 13, 2025, at 2:30 PM ET, with the initial contract term spanning five years and potential for three additional one-year renewals, contingent upon satisfactory performance and fund availability.

The ITN does not explicitly specify set-aside designations or restrictions for specific enterprise types. The contract will require the selected vendor to provide comprehensive implementation services, including system configuration, training (with four training courses), and ongoing support. While no incumbent vendors are directly mentioned, the procurement emphasizes that vendors must provide a pre-existing, proven SaaS solution that has been successfully implemented in similar government environments. The pricing structure is designed to capture full-burdened costs, including annual subscription fees for cloud hosting, data storage, technical support, and maintenance. Potential contract value would be determined through the negotiation process, with vendors required to submit detailed pricing for base hosting, storage, support, and maintenance costs, as well as optional value-added enhancements. The contract will be subject to annual appropriations by the Florida Legislature, and the winning vendor must comply with various state and federal regulations, including E-Verify requirements, public records laws, and strict information security protocols.