ITN-2539 Att K Price Reply.xlsx
XLSX spreadsheet 18 KB Posted
- Attached to
- Human Resource (HR) Candidate Onboarding Application—Web and Mobile Solutions State and local contract opportunity
- Solicitation number
- ITN-12352
- Issued by
- Leon County, Florida
About this file
This document is a pricing and requirements reply template for ITN-2539, issued by the Florida Department of Law Enforcement (FDLE), detailing a comprehensive software-as-a-service (SaaS) solution for administrative, candidate, and mobile web platforms. The contract is structured as a 5-year initial term with five additional 1-year renewal options, totaling a potential 10-year engagement. The project is divided into three primary implementation phases: an Administrative Web Solution, a Candidate Web Solution, and a Mobile Solution, with each phase involving specific technical requirements such as active directory integration, multi-factor authentication, document management capabilities, and compliance with CJIS, NIST, and FIPS security standards.
The pricing template requires respondents to provide detailed annual subscription costs for cloud hosting, data storage, technical support, and maintenance, with specific instructions to reflect a CJIS-compliant U.S. Government Cloud environment. The document also solicits fixed pricing for mandatory deliverables across implementation phases and includes a section for value-added optional enhancements like People First system integration, offline mobile functionality, and remote online notarization. Contingency and change order rates are requested for potential future modifications, with hourly rates specified for project managers, business analysts, developers, and engineers. The pricing structure emphasizes transparency, with vendors required to clearly distinguish between base hosting, storage, support, and maintenance costs, and to explain any tiered pricing or usage limitations.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| FDLE-ITN-2539 Original Document.pdf | ||
| FDLE-ITN-2539 Att L FDLE Contract Document.pdf | ||
| FDLE-ITN-2539 Original Document.pdf | ||
| FDLE-ITN-2539 - Addenda 1 5-16-25.pdf | ||
| FDLE-ITN-2539 Att L FDLE Contract Document.pdf | ||
| ITN-2539 Att K Price Reply.xlsx | XLSX spreadsheet |
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Text version
Subscription Costs
| Instructions to Respondent: |
| Please provide annual SaaS subscription pricing and any recurring hosting or support costs for each year of the 5-year initial contract term and the five 1-year renewal options: |
| Prices must reflect a CJIS-compliant U.S. Government Cloud environment. |
| Clearly distinguish between base hosting, storage, technical support, and ongoing maintenance. |
| If pricing is tiered or subject to change, describe this in the “Vendor Notes / Assumptions” column. |
| If support levels vary by year or include thresholds (e.g., storage caps or user counts), please identify them. |
| FDLE reserves the right to negotiate renewal pricing or remove optional years from the award. |
| Description | Unit (Annual) | License Model / Usage Limits | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Option Yr 6 | Option Yr 7 | Option Yr 8 | Option Yr 9 | Option Yr 10 | Total (10 Yr) | Vendor Notes / Assumptions |
| SaaS Subscription – Core App Hosting (Gov Cloud) | Annual | Specify license structure | ||||||||||||
| Hosting & Data Storage | Annual | 1 TB included scalable | ||||||||||||
| Technical Support (Standard Tier) | Annual | Agency-wide | ||||||||||||
| Maintenance, Patches & Compliance Updates | Annual | Included in base license | ||||||||||||
| Other SaaS-related Fees (Specify) | Annual | Specify model |
Requirement Costs
| Instructions to Respondent: |
| Please provide a firm fixed price for each of the listed mandatory deliverables. |
| If a deliverable includes multiple components, the total price should represent all associated costs. |
| Clearly identify any assumptions or conditions that apply to your pricing in the “Vendor Notes/Assumptions” column. |
| All prices must include any associated travel, licensing, configuration, implementation, or administrative costs. |
| Pricing should align with the phases and requirements outlined in the Statement of Work (SOW). |
| Do not include optional or value-added features in this tab. |
| Phase | Deliverable / Requirement Description | Fixed Price | Vendor Notes/Assumptions |
| 1 | Administrative Web Solution & Streamlined Workflow Management | ||
| 1.1 | Development and deployment of Administrative Web Portal | ||
| 1.2 | Integration with FDLE Active Directory | ||
| 1.3 | Implementation of initial dashboards & reporting functionality | ||
| 1.4 | Compliance with CJIS, NIST, FIPS encryption & FL IT standards | ||
| 1.5 | Project Management & Implementation (Phase 1) | ||
| 1.6 | Estimated Implementation Duration (in weeks) | Vendor to provide expected timeframe | |
| Phase 1 Total |
| Phase | Deliverable / Requirement Description | Fixed Price | Vendor Notes/Assumptions |
| 2 | Candidate Web Solution & Streamlined Document Management | ||
| 2.1 | Development and deployment of Candidate Web Portal | ||
| 2.2 | Multi-factor authentication (MFA) integration | ||
| 2.3 | Automated candidate notifications (email/SMS) | ||
| 2.4 | Electronic document submission capability | ||
| 2.5 | Project Management & Implementation (Phase 2) | ||
| 2.6 | Estimated Implementation Duration (in weeks) | Vendor to provide expected timeframe | |
| Phase 2 Total |
| Phase | Deliverable / Requirement Description | Fixed Price | Vendor Notes/Assumptions |
| 3 | Mobile Solution | ||
| 3.1 | Development and deployment of Candidate Mobile App | ||
| 3.2 | Mobile Multi-factor authentication (MFA) | ||
| 3.3 | Automated notifications (push/email/SMS) | ||
| 3.4 | CJIS, NIST, FIPS compliance & FL IT security standards | ||
| 3.5 | Project Management & Implementation (Phase 3) | ||
| 3.6 | Estimated Implementation Duration (in weeks) | Vendor to provide expected timeframe | |
| Phase 3 Total |
| Training | ||
| T.1 | Technical Training (Admin – 1 session) | Specify duration (e.g. ½ day) |
| T.2 | HR "Train-the-Trainer" sessions (2 sessions, 10 users each) | |
| T.3 | Training Documentation & Manuals | |
| Training Total |
Value-Added
| Instructions to Respondent: | ||||||
| Vendors may propose optional enhancements that provide added value to FDLE. These features will not be scored but may be considered for future expansion. | ||||||
| Clearly describe the enhancement, its purpose, and its potential benefit to FDLE in the “Description / Benefits” column. | ||||||
| Separate one-time implementation/setup costs from recurring annual costs. | ||||||
| Use the “Impact on Timeline” column to identify if the proposed enhancement would extend or change your delivery schedule. | ||||||
| Vendors may also propose additional items not listed by using the “Other (Vendor-defined)” row or adding more rows as needed. | ||||||
| Item No. | Optional Feature / Enhancement | Description / Benefits | One-Time Cost | Recurring Cost (Annual) | Impact on Timeline | Vendor Notes / Assumptions |
| O.1 | People First System Integration | Optional integration with Florida's People First system for HR data exchange | ||||
| O.2 | Offline Mobile Functionality | Allows candidates to complete forms without internet and sync later | ||||
| O.3 | Remote Online Notarization | Enable notarized documents through secure online tools | ||||
| O.4 | Real-Time Dashboards | Enhanced reporting with real-time visual analytics | ||||
| O.5 | Custom Branding / White Labeling | Allows FDLE-specific branding for candidate portals | ||||
| O.6 | Advanced Approval Workflows | Expanded ability to configure and manage approvals (beyond baseline workflow) | ||||
| O.7 | Role-Based Onboarding Paths | Dynamic workflows based on candidate type (e.g., sworn, lab, civilian) | ||||
| O.8 | Additional Training Sessions | Extra training (beyond base requirement) for staff or technical users | ||||
| O.9 | Language Localization / Multi-Language Support | Provides interface and communication in Spanish or other languages | ||||
| O.10 | Other (Vendor-defined) | Vendors may propose additional tools, integrations, or features not listed above |
| Contingency / Change Order Rates | |||
| Please include standard hourly rates for potential future enhancements or out-of-scope. These rates are not part of the evaluation but may be used to establish pricing for contract amendments, future feature additions, or change orders. | |||
| Role / Service Type | Role / Service Type | Hourly Rate | Description of Work Covered |
| R.01 | Project Manager | Out-of-scope coordination or change order management | |
| R.02 | Business Analyst / Consultant | Requirements gathering or reconfiguration | |
| R.03 | Developer / Engineer | Enhancement or technical troubleshooting | |
| R.04 | Other (Specify) |
File details come from the government source that posted it. Updated .