Howerton State Office Building Janitorial Services

The Missouri Office of Administration, Division of Facilities Management, Design, and Construction is requesting proposals for janitorial services at the Howerton State Office Building in Jefferson City under RFP STATE 0000000575SL, with proposals due October 9, 2026 at 2:00 PM Central Time and a pre-proposal conference and optional building tour on September 30 at 10:30 AM.

The scope covers comprehensive janitorial services for approximately 86,113 cleanable square feet serving approximately 462 full-time employees, five days per week (Monday through Friday, excluding state holidays). Daily tasks include trash removal, glass and hard-surface cleaning, carpet and floor sweeping and mopping, restroom sanitation and disinfection, kitchen and breakroom sanitization, elevator spot cleaning, and miscellaneous duties. Weekly work encompasses deep trash cleaning, perimeter and parking-lot debris removal, restroom fixture cleaning, and flat-surface wiping. Monthly requirements include machine scrubbing and high-speed buffing or burnishing of vinyl composite tile floors, interior glass cleaning, restroom wall disinfection, light-fixture cleaning within twelve feet of the floor, blind and wall dusting, and baseboard cleaning. Semi-annual services require deep carpet extraction cleaning throughout the facility and either stripping and refinishing all finished floors with five coats of skid-proof wax or machine scrubbing and applying two coats of skid-proof wax.

The contractor must staff one day porter or matron (dual coverage: 7:00 AM–4:00 PM and 8:00 AM–5:00 PM), one working supervisor or contractor contact person, at least one floor care specialist, and a minimum of eighteen man-hours of after-hours janitorial services daily between 5:30 PM and 12:00 AM. All equipment, supplies, and cleaning products are contractor-provided at no additional cost, with environmentally preferable products preferred where applicable. The contractor must obtain security clearance approval for all personnel through background checks and fingerprinting via the Missouri State Highway Patrol at the contractor's expense and obtain contractor identification badges prior to work commencement.

Pricing is submitted on a firm, fixed per-square-foot, per-month basis via MissouriBUYS. The contract term is one year from the effective date. Liquidated damages apply for incomplete tasks, ranging from $250 to $550 per incomplete monthly or semi-annual task, with daily rate deductions for incomplete daily or weekly tasks and $75 per security violation. The state may cancel the contract immediately for material breaches, including security failures. Vendor registration and security clearance documentation must be submitted at least forty-five days prior to project start. Invoices are submitted monthly by the last day of the following month, with payment due within thirty calendar days.