Household Hazardous Waste Drive-Thru Event

The Woodlands Township is requesting bids for certified disposal and recycling of household hazardous waste collected at a drive-thru event on November 21, 2026, under IFB C-2026-0465, with sealed bids due August 21, 2026 at 5:00 p.m. CST. Questions are due August 7, 2026 at 5:00 p.m. CST. The contract runs November 1, 2026 through October 31, 2027, with potential renewal for up to two additional one-year periods by mutual written agreement, contingent on notice by August 2, 2027.

The event is scheduled for Saturday, November 21, 2026, 9:00 a.m. to 1:00 p.m. at Sterling Ridge Park & Ride (8001 McBeth Way, The Woodlands, Texas 77381), with contractor setup required by 8:30 a.m. and departure no later than 2:00 p.m. An alternate event date of December 5, 2026 is available if the initial event is cancelled. The contractor must manage waste collection from approximately 800 vehicles, maintain accurate manifests of all collected materials, and ensure immediate disposal or recycling in compliance with RCRA, EPA, and OSHA regulations.

Bidders must provide detailed unit pricing for 17 hazardous waste stream categories, including aerosols, antifreeze, corrosives, flammables, paint, motor oil, and propane, based on estimated quantities from prior events. All bids must include staffing, mobilization, truck fees, fuel charges, and disposal costs. Pricing must remain firm for 90 days from bid opening and throughout the 12-month contract term.

Required qualifications include EPA identification number, current OSHA HAZWOPER certification, three references from similar projects within the past five years, valid Texas contractor licensing, and comprehensive insurance: workers' compensation, general liability ($1 million minimum), auto liability ($1 million minimum), and Contractor's Pollution Liability ($1 million minimum per occurrence). The contract is tax-exempt. The Township reserves the right to reject any or all bids, waive informalities, and may request one additional service date during the initial term at original bid pricing. Payment is issued within 30 days of approved invoice.