Household Hazardous Waste Drive-Thru C-2026-0465 Page 1 of 19

The Woodlands Township Environmental Services 2801 Technology Forest Blvd.

The Woodlands, TX 77381

Invitation for Bid

Household Hazardous Waste Drive-Thru Event Contract Number: C-2026-0465

PURPOSE

The Woodlands Township is requesting bids for certified disposal of assorted household hazardous waste for the Household Hazardous Waste Drive-Thru event on Saturday, November 21, 2026 from 9 a.m. to 1 p.m. The selected contractor shall be present throughout the event to collect waste from the public. The selected contractor shall dispose of or recycle collected waste in an environmentally responsible manner and in full compliance with all applicable regulations. The contract will be for a term of 12 months beginning November 1, 2026 and ending October 31, 2027.

Deadline for Written Questions at 5:00 p.m. CST

Attn: Grace DeCarlo gdecarlo@thewoodlandstownship-tx.gov

August 7, 2026

Bids Due by 5:00 p.m. CST at 2801 Technology Forest Blvd, The Woodlands, TX 77381

Attn: Grace DeCarlo, Environmental Education Coordinator August 21, 2026

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Bidder shall complete every space in the bidder proposal column with either signed initials to indicate the item being bid is exactly as specified or a description to indicate any deviation of item being bid from the specifications. Bidder may submit additional information explaining any proposed deviation.

1 GENERAL Bidders Initials

1.1 The contract for these services, if awarded, shall be for twelve (12) months (November 1, 2026 – October 31, 2027). Any and all financial obligations of The Woodlands Township under a proposed contract are conditional as they relate to a yearly appropriation during the annual budget process.

1.2 Within (90) days before the expiration of the Initial Term (August 2, 2027), The Woodlands Township may give written notice to Contractor of its desire to extend the Agreement (the “Renewal Notice”) for an additional period of time. (the “Renewal Term”). If The Woodlands Township delivers the Renewal Notice, the Parties shall within thirty (30) days from the date of receipt of the Renewal Notice, use good faith efforts to negotiate the terms and conditions of the Renewal Term. Any agreed upon Renewal Terms shall be in writing and executed as a Modification of the Agreement. In the event the Parties are unable to agree upon the terms and conditions for the Renewal Term, then the Agreement shall expire upon the expiration of the current Term or otherwise terminate pursuant to the terms of the Agreement. Renewal Terms will be limited to a maximum of two (2), one (1) year renewal periods.

1.3 The Woodlands Township reserves the right to reject any or all bids, including without limitation the rights to reject any or all nonconforming, non-responsive, unbalanced or conditional bids and to reject the bid of any bidder if The Woodlands Township believes that it would not be in the best interest of the project to make an award to that bidder, whether because the bid is not responsive or the bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by The Woodlands Township.

1.4 The Woodlands Township also reserves the right to waive all informalities and defects in the bids and the bidding process not involving price, time of submittal or changes in the work and to negotiate contract terms with the successful bidder. Discrepancies between the multiplication of units of work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

Discrepancies between words and figures will be resolved in favor of the words. In case of ambiguity or lack of clarity in stating the prices in the bid, The Woodlands Township reserves the right to consider the most advantageous bid thereof or to reject the bid.

1.5 Prospective Bidders may obtain a bid package including specifications and bidding documents from The Woodlands Township website, online at www.thewoodlandstownship-tx.gov/bids.

1.6 Bidders should carefully examine the bid documents, specifications and other documents, visit the sites of the work, field verify quantities and fully inform themselves as to all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from specifications, or other documents, or be in doubt as to their meaning, he should at once notify The Township and obtain clarification prior to submitting a bid.

1.7 Addenda to the specifications shall be considered part of the contract documents. Bidder shall acknowledge receipt of addenda on the Bid Proposal Form. Oral and other interpretations or clarifications will be without legal effect.

1.8 Any qualification or exception submitted by the contractor pertaining to the specifications and bid items may be cause for rejection of bid. (A conditional bid may be cause for rejection.)

1.9 The Contractor’s bid shall include unit prices as outlined in the Bid Tabulation Form.

Quantities required and listed are substantially correct, but The Woodlands Township reserves the right to increase and/or decrease the amount of work to be done by any amount at the same unit cost bid.

1.10 There will be no public bid opening; however, bid tabulations and related bid documents will be released once the appropriate staff has reviewed and approved them.

http://www.thewoodlandstownship-tx.gov/bids

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1.11 ANY ALTERATIONS, ADDITIONS OR DELETIONS, TO EITHER THE INSTRUCTIONS TO BIDDERS, OR THE

PROPOSAL FORM SHALL CONSTITUTE THE BID(S) AS UNACCEPTABLE.

1.12 It is understood, that in addition to the items outlined in this bid package, The Woodlands Township’s facilities, offices, terminals, parks, pools and sports fields are continually growing and the successful contractor must be capable of handling contract additions throughout the term of the contract to the same standards, frequencies and expectations outlined herein.

1.13 Contractor shall be capable of receiving communication by email, or via phone call/message/app.

1.14 Contractor shall provide all equipment, labor, trucks, and material necessary to perform the required service. No equipment, material or personnel shall be provided by The Township to Contractor unless agreed upon in advance in writing by the Township.

1.15 Upon each site visit, contractor shall remove all rubbish, waste and discarded material that is a result of their services provided to the Township. Contractor is solely responsible for cleanup and removal of all hazardous materials and related spills or contamination related to this event. Vendor will have a documented safety plan for all types of hazards. If Contractor fails to comply with this obligation, and the Township is required to remedy, the Contractor agrees to reimburse the Township for all expenses incurred for the remedy.

1.16 Each employee will be identified by a company uniform (shirt, pants or cap) and vehicles will be clean, and all marked with company name.

1.17 Contractor shall behave and operate in an environmentally sound and professional way, as to not create damage or cause exposure by virtue of negligence or omission.

1.18 Equipment must be well maintained and in good condition.

1.19 Transportation of staff and equipment shall be done only in vehicles marked with contractor’s company logo unless agreed in writing by Township staff.

1.20 Safety of residents and visitors is of the utmost importance. It will be the contractor’s responsibility to secure areas in and around where the work is taking place.

1.21 Service can only be requested by authorized Township personnel in the Environmental Services Department with contractor-required certifications to complete shipping documentation, which may include but not be limited to 49 CFR Certification.

1.22 Contractors shall understand that one of the main emphases of this community is the preservation of the natural existing environment which includes the trees, bushes, wildflowers and wildlife, and to enhance it by additional landscaping and the development of the lakes and open space. No trees, shrubs or vegetation should be unnecessarily removed or damaged. No trash, lumber, etc. can be dumped in the woods. No vehicles, etc. can be parked except in handicapped spaces or park reserves.

1.23 Any measurements contained herein should only be used as an estimate. Contractor is responsible for accurate measurement of all items. All potential bidders should examine areas included in this bid to ensure accurate measurements and price quotes.

1.24 Contractor is responsible for obtaining such supplies, materials and parts if not provided directly by the Township. Such supplies, materials and parts shall be of good quality and the cost of such shall be billed as reflected in the proposal from the Contractor.

1.25 Service location is public and extremely sensitive to disruption. Contractor must ensure the general public and user’s safety when performing services in and around all locations.

1.26 Contractor shall not employ any subcontractor to fulfill any of the Contractor’s obligations, in whole or in part, without the prior express written approval of The Woodlands Township and shall fully indemnify and defend the Township for any acts or omissions of any such sub-contractor.

1.27 All maintenance operations shall be performed by the approved contractor or sub-contractor. A list of sub-contractors shall be submitted with the bid.

1.28 Contractor is responsible for damage to persons and property caused during the performance of contracted work.

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1.29 The Contractor will be held responsible for any damages to trees, plants, shrubs, fences, walls, brick, pavers, bollards, glass, etc. that is caused by the Contractors errors or their failure to comply with the requirements of these specifications and will be assessed a fee. Values will be based on The Township’s assessment and/or appraisal in accordance to Council of Tree and Landscape Appraisers or other mutually agreeable source.

1.30 If through inspection and verification, in The Woodlands Township opinion, work as defined by the specifications has been carried out to an insufficient standard, the work shall be carried out again by the Contractor without creating a backlog to other maintenance scheduled and at the expense of the Contractor.

1.31 **In the event the Contractor fails to accomplish any task under this scope of work, The Woodlands Township will provide reasonable written notice to take corrective action. If the Contractor does not perform the service, The Woodlands Township may, at its option, cause the non-performed tasks to be accomplished through another source and deduct the cost of such from the amount normally due to the contractor for that monthly period based on the Supplemental Unit Prices

2 LAWS, REGULATIONS, AND INSURANCE Bidders Initials

2.1 Please be advised that in accordance with State of Texas Local Government Code Chapter 176, Bidder must submit Form CIQ

2.2 In compliance with State of Texas Government Code, Section 2252.908, the successful business entity awarded a contract by the Board of Directors of The Woodlands Township must complete Form 1295 – “Certificate of Interested Parties” – and must provide a signed and notarized printed copy of the form and a separate certification of filing. The form can be found at www.ethics.state.tx.us

2.3 At Contractor's own cost and expense, Contractor shall comply with all laws, ordinances, rules, and regulations of the federal, state and local and OSHA authorities and departments relating to or affecting the work hereunder, and shall secure and obtain any and all permits, licenses and consents as may be necessary in connection therewith.

2.4 Traffic control, where and when needed, must meet the requirements of all state and local laws and regulations shall be included as part of the unit cost.

2.5 All work, repairs, preventative maintenance and installations shall be made in compliance with the appropriate Certifications, Laws, and Codes as adopted by the State of Texas.

2.6 Contractor shall provide The Woodlands Township acceptable proof of insurance and endorsement forms which meets the requirements as identified herein. Proof of Insurance must be provided before any work is to begin.

2.7 In addition to the Insurance Requirements in Exhibit G, contractor shall procure and maintain for the duration of this agreement Contractor’s Pollution Liability (CPL) insurance with limits of not less than $1,000,000 each occurrence.

3 INSTRUCTIONS Bidders

3.1 Contractors should, if reasonably able, visit the event location in their own time in order to best determine scope and expectations: The Woodlands Township strongly encourages all bidders to familiarize themselves with facilities and locations.

3.2 INTERPRETATIONS AND ADDENDA- All questions about the meaning or intent of the Bidding Documents and the Contract Documents shall be submitted in writing to Grace DeCarlo, Environmental Education Coordinator at gdecarlo@thewoodlandstownship-tx.gov. Interpretations, questions, or clarifications will be considered by the Township and if necessary be responded to by issuance of an Addendum. All questions are to be received no later than Friday, August 7, 2026 at 5:00 p.m. CST.

Only answers issued by Addenda will be binding. All addendums will be posted on The Woodlands Township website http://www.thewoodlandstownship-tx.gov/bids mailto:gdecarlo@thewoodlandstownship-tx.gov

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3.3 Sealed bids, addressed to The Woodlands Township, 2801 Technology Forest Blvd, The Woodlands, Texas 77381, Attention: Grace DeCarlo, Environmental Education Coordinator, must be received at the above address no later than Friday, August 21, 2026 at 5:00 p.m. CST for furnishing all labor, materials, supplies, equipment, licensing, supervision and performing all work necessary to provide The Woodlands Township based on the bid documents in The Woodlands Township, Montgomery and Harris Counties, Texas. Bids shall be submitted in sealed envelopes using the blank Proposal forms furnished with this bid package.

3.4 Each sealed envelope containing the bid(s) must be clearly marked on the outside BID for Household Hazardous Waste Drive-Thru Event

Contract Number: C-2026-0465 and the envelope should bear on the outside the name of the bidder and company their address.

3.5 All companies bidding on this project must include the information outlined in the ITEMS TO BE INCLUDED IN BID SUBMITTAL such as bid checklist, bid bond, statement of qualifications, list of subcontractors, list of equipment, references, list of proposed equipment, licenses, insurance requirements, and other items requested in this bid document.

3.6 All Bids must be made on the required BID TABULATION FORM. All blanks spaces for BID prices must be filled in, in ink or typewritten, and the BID form must be fully completed and executed when submitted.

3.7 Bidder is required to submit three (3) references of previous projects of similar or like nature size/value.

3.8 Contractor shall demonstrate, with the submittal of their bid, valid and current third-party certification to the following standards:

- OSHA Hazardous Waste Operations and Emergency Response (HAZWOPER) Certification

- Environmental Protection Agency Identification Number

4 INVOICING AND PAYMENT Bidders

4.1 Unit prices shall remain in effect for the length of this agreement (November 1, 2026 – October 31, 2027). Unit prices shall be inclusive of all charges (staff time, application equipment, disposal, truck charges, environmental charges, traffic control, etc.)

4.2 Evaluation of bid takes into account the following considerations: price, references, familiarization with The Woodlands, etc.

4.3 THIS IS A TAX-EXEMPT CONTRACT. A TAX EXEMPTION CERTIFICATE WILL BE SUPPLIED TO THE CONTRACTOR WHO MAY THEN ISSUE A RESALE CERTIFICATE TO SUPPLIERS AND SUBCONTRACTORS.

4.4 All invoices shall include or be accompanied by the following information:

- Documentation confirming all collected materials were transported and disposed of in compliance with the Resources Conservation and Recovery Act, the Occupational Safety and Health Administration, and all applicable regulatory standards and requirements

- Type and units of all hazardous waste transported and disposed

- All freight shipping costs and applicable waste disposal charges

- Units of hazardous waste should be reflected as accurately as possible

4.5 The Township will remit payment for each invoice to Contractor within 30 days of receipt of an approved Invoice, unless the Township disputes any portion of the Invoice, and the Contractor is not in default under the provisions of this contract.

4.6 Contract payment will be per service, based on a detailed invoice provided to The Township from the selected Contractor. The billing of services is per service as requested, within 14 days of the provided service.

5 SCOPE OF WORK Bidders

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5.1 Details for 2026 Household Hazardous Waste Drive-Thru event:

- Date: Saturday, November 21, 2026

- Location: Sterling Ridge Park & Ride – 8001 McBeth Way, The Woodlands, Texas 77381

- Event Time: 9 a.m. to 1 p.m.

- Contractor shall be set up and event ready by 8:30 a.m.

- Contractor shall depart from event location no later than 2 p.m.

5.2 Per The Woodlands Township’s Event/Program Cancellation Standard Operating Procedure (SOP), this event may be cancelled or postponed. Notice will be provided by 6 a.m. on November 21, 2026. If rescheduled, the selected bidder shall provide all services on the alternate date of Saturday, December 5, 2026, at the original bid pricing.

5.3 Township staff shall provide contractor with a site map and any relevant event information no later than seventy-two (72) hours prior to the event date.

5.4 All work conducted by contractor staff in the service of this event shall be performed in compliance with the Resources Conservation and Recovery Act, Title 40 of the Code of Federal Regulations (40 CFR), the Occupational Safety and Health Administration, and all applicable local and federal regulatory standards and requirements.

5.5 Township staff, police officers and volunteers shall manage the flow of vehicle traffic to the waste collection point and maintain accurate count of event patron vehicles.

5.6 Throughout the event’s duration, contractor staff shall:

- Unload waste materials from event patron vehicles

- Safely deposit all collected waste in the contractor provided vehicle or designated receptacle

- Take immediate action to contain and clean up any hazardous waste discharge so that it no longer presents a hazard to human health or the environment

- Maintain an accurate manifest of all materials including information on material type, total units collected and estimated disposal cost (all applicable fees and shipping included)

- Report accurate manifest details to Township staff upon request

- Immediately stop collection upon notification from authorized Environmental Services

- Department personnel that capacity has been reached.

5.7 Contractor shall provide collection and disposal services for the following waste types:

- Aerosols (Including Spray Foam)

- Antifreeze

- Corrosives

- Fire Extinguishers

- Flammables (Solid and Liquid, including Arsenic)

- Fluorescent Bulbs

- HID Bulbs

- Latex Paint

- Mercury

- Motor Oil

- Oil-Based Paint

- Oil Filters

- Oxidizers

- Poisons (Solid and Liquid)

- Propane (1 lb. and 20 lb.)

- Reactives

5.8 Contractor shall divert from disposal any materials collected under this Contract that are suitable for recycling, recovery, reclamation, reuse, or other beneficial reuse. Disposal shall be used only for materials that cannot be safely or lawfully recycled or otherwise diverted.

5.9 It will be the contractor’s responsibility to ensure the safety of its employees throughout the event, set-up and tear-down included.

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5.10 At the event’s conclusion, all material collected by the contractor shall be immediately transported to the designated hazardous waste disposal/recycling facility.

5.11 Contractor shall ensure all collected waste materials are disposed or recycled in accordance with industry best practices and regulatory standards. All disposal and recycling operations must comply with EPA Universal Waste regulations, state environmental requirements and accepted industry standards for hazardous waste disposal.

5.12 The Township may, at its sole discretion, request one (1) additional service date during the initial term of the Contract. Any such additional service date must be mutually agreed upon in writing via a formal contract amendment. If approved, the Contractor shall perform all services under the terms, conditions and unit pricing established in the original Contract. The Township does not guarantee that an additional service day will be requested.

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Bid Tabulation Form

Bidder shall complete each section of the Bid Tabulation Form with a specified cost per item listed. Bid Prices shall be firm for 90 days from bid opening. Please note The Woodlands Township may refer to this list when requesting services for each event as needed.

Pricing Matrix Estimated 2026 Quantities* Price** Notes

Aerosols 5 cubic yards

Aerosols-Spray Foam 55 gallons

Antifreeze 110 gallons

Corrosives 660 gallons

Fire Extinguishers 22 fire extinguishers

Flammables (liquid) 550 gallons

Flammables (solid) 5 cubic yards

Flammables (solid with arsenic D004 designation) 5 gallons

Fluorescent Bulbs 250 pounds

HID Bulbs 50 pounds

Latex Paint 125 cubic yards

Mercury 10 gallons

Motor Oil 825 gallons

Oil-Based Paint 22 cubic yards

Oil Filters 55 gallons

Oxidizers 275 gallons

Poison solids 2 cubic yards

Poison liquids 1,980 gallons

Propane (1 lb.) 74 cylinders/tanks

Propane (20 lb.) 32 cylinders/tanks

Reactives 15 gallons

*Estimated figures above based on past similar events and cannot be guaranteed **Quoted prices shall be for recycling of specified waste type where applicable. Bidder shall indicate if quoted prices are for alternative processing method (incineration, treatment, landfill, etc.)

Combined cost for 4-hour collection event (estimated 800 vehicles in attendance) Total Cost Supplies Staffing/Personnel Mobilization & Truck Fees (including fuel charges) Other applicable costs (please specify)

Total Event Cost = Total Event Cost = Estimated quantities + Supplies + Staffing + Mobilization + Other

Please provide your Environmental Protection Agency identification number below.

Please provide proof of OSHA Hazardous Waste Operations and Emergency Response (HAZWOPER) Certification with this form

Environmental Protection Agency Identification Number:

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Exhibit A - Bid Certification

I, _________________________________________, certify that this bid, including the listed unit price in the bid tabulation, is made without prior understanding, agreement or connection with any corporation, firm, or person submitting a bid for the same materials, supplies or equipment and is in all respects fair and without collusion of fraud. I agree to honor the unit prices as submitted throughout the term of the Household Hazardous Waste Drive-Thru Event contract.

Contract Numbers: C-2026-0465 and abide by all conditions of this bid and certify that I am authorized to sign this bid for the bidder.

Date

Signature Name (please print)

Title Company Name

Address Phone Number

E-mail address Cell Phone Number

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Exhibit B - Addendum Acknowledgement

Please acknowledge by signing and dating that you have seen the addenda posted with the bid on http://www.thewoodlandstownship-tx.gov/bids.

Addenda #1 _______________________________________ Date Received ________/_______/ 2026

MM DD

Addenda #2 _______________________________________ Date Received________/_______/ 2026

Addenda #3 _______________________________________ Date Received ________/_______/ 2026

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Exhibit C - Conflict of Interest Questionnaire

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Exhibit D -References

Please provide information from three (3) references of similar work scope, representing experience within the past five (5) years:

1. Agency/Company:

Contact Name:

Contact Phone:

Estimated Project/Contract Value:

Products delivered:

2. Agency/Company:

3. Agency/Company:

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Exhibit E –Statement of Qualifications

DATE SUBMITTED _____________

All questions must be answered, and the data given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Firm may submit any additional information that is pertinent.

1. Name of Firm - ________________________________________________________

2. Permanent main office address - __________________________________________

3. If a corporation, where incorporated - ______________________________________

4. Contracts on hand (show gross dollar amount of each contract and the anticipated date of completion):

5. Are you licensed as Contractor in the State of Texas?

Yes_____ No_____ If “Yes”, please provide Contractor numbers?

6. General character of work performed by your firm - ___________________________

7. Has your firm ever failed to complete any work awarded to you?

Yes____ No____ If “Yes”, where and why?

8. Has your firm ever defaulted on a contract?

Yes____ No____ If “Yes”, where and why?

9. Are any lawsuits pending against you or your firm at this time?

Yes____ No____ If “Yes”, PROVIDE DETAILS.

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10. Have any charges been filed against you or your firm or the bidding entity with the Texas Office of Contract Compliance, the Equal Opportunity Commission, the State of Texas Civil Rights Commission, or any other similarly constituted entity charges by any state or local government with the enforcement of anti-discrimination legislation or regulations?

Yes____ No____ If “Yes”, PROVIDE DETAILS.

11. The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the Associations in verification of the recitals compromising this Statement of Bidder’s Qualifications.

DATED AT ______________on this _____ day of 20___.

(SEAL) _______________________________________

(Name of Bidder)

By _________________________________________

(Signature)

Title _______________________________________

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Exhibit F – Subcontractors

LIST OF SUBCONTRACTORS (Required with Bid Submittal)

Please list all subcontractors to be used and work that they will perform as part of this bid. Bidder certifies that all Subcontractors listed are eligible and legally able to perform the Work.

Subcontractor's Name Subcontractor’s Type of Work

If no Subcontractors are to be used, please make this page with the word NO SUBCONTRACTORS

WILL BE USED

The Contractor whose Bid is accepted shall not substitute for a Subcontractor who is named herein, without written approval from The Woodlands Township.

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Exhibit G - Insurance Requirements

Contractor agrees to procure and maintain at all times, at Contractor’s sole cost and expense, during the performance of the Work and for so long as this Contract remains in effect, policies of insurance with carriers reasonably acceptable to the Township in the minimum amounts outlined below:

a. Worker’s compensation and employer’s liability coverage complying with the applicable laws of the State of Texas, covering all employees, agents and representatives of Contractor and all Subcontractors engaged in any manner in performance of the Work.

Employer’s liability coverage shall have a minimum limit of $1,000,000 for liability arising out of any accident related to the Work.

b. Comprehensive general liability insurance, including Contractor’s protective liability, in Contractor’s name, with combined bodily injury and property damage of not less than $1,000,000 per occurrence, and will include, without limitation, the following coverages:

(1) XCU Coverage,

(2) Contractual Liability Coverage,

(3) Completed Operations and/or Products Liability Coverage, commencing with issuance of Final Certificate for Payment, and extending for at least two (2) years from that date, and

(4) (X), (C) and (U) exclusions shall be removed.

c. Comprehensive Automobile Liability Insurance, with combined single limit bodily injury and property damage of not less than $1,000,000 per occurrence. Such coverage shall include owned, hired and non-owned vehicles of Contractor or Contractor’s employees, agents, representatives or Subcontractors.

d. Cyber Risk Insurance (including professional oversight liability) covering acts, errors, and omissions arising out of operations or services with minimum limits of $1,000,000 per occurrence, $2,000,000 annual aggregate.

e. All insurance policies required by this Paragraph 7 shall contain a clause waiving any right of subrogation against The Woodlands Township. Insurance policies under (b), and (c), shall include The Woodlands Township as an additional insured.

f. With reference to the foregoing insurance requirement, Contractor shall specifically endorse applicable insurance policies as follows:

(1). The Woodlands Township shall be named as an additional insured with respect to General Liability and Automobile Liability.

(2). Additional insured for The Woodlands Township should be on a primary and non-contributory basis.

(3). All liability policies shall contain no cross-liability exclusions or insured versus insured restrictions.

(4). A waiver of subrogation in favor of The Woodlands Township shall be contained in the Workers Compensation and all liability policies.

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(5). All insurance policies shall be endorsed to require the insurer to immediately notify The Woodlands Township of any material change in the insurance coverage.

(6). All insurance policies shall be endorsed to the effect that The Woodlands Township will receive at least thirty- (30) days' notice prior to cancellation or non-renewal of the insurance.

(7). All insurance policies, which name The Woodlands Township as an additional insured, must be endorsed to read as primary coverage regardless of the application of other insurance.

(8). Required limits may be satisfied by any combination of primary and umbrella liability insurances.

(9). Contractor may maintain reasonable and customary deductibles, subject to approval by The Woodlands Township.

(10). Insurance must be purchased from insurers that are financially acceptable to The Woodlands Township.

(11). Transmittal of proof of insurance should reference the Woodlands Township contract number (as listed in the footer below).

All insurance must be written on forms filed with and approved by the Texas Department of Insurance.

Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent and shall contain provisions representing and warranting the following:

a. Sets forth all endorsements and insurance coverages according to requirements and instructions contained herein.

b. Shall specifically set forth the notice-of-cancellation or termination provisions to The Woodlands Township.

c. All contractors and Subcontractors must be meeting minimum OSHA safety requirements as applicable to their operations.

Contractor shall, before the Contract is signed, and at any time following execution thereof at the request of the Township, furnish the Township with a certificate and proof of such additional endorsements or other documentary evidence that the aforementioned insurance policies have been procured with such additional endorsements, that premiums have been paid and that such policies remain in place. Such certificate or other evidence shall bear an agreement that the Township will be given thirty (30) days prior written notice by the Insurance Company furnishing the certificate before the insurance is cancelled or changed in any manner or for any reason during the period of coverage as stated on the certificate.

The Township reserves the right to change the type of insurance required, limits required, and/or endorsements required as the Township sees fit.

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Exhibit H -Bid Submission Checklist

Only items marked with YES are applicable to this bid If additional information is needed, please contact the project coordinator identified in this document

Vendor must initial each required task as it is completed.

Vendor must include this form as the cover page to the bid submittal.

Vendor Name:

Individual submitting:

Contract Number

Required Item Bidder has included in Submitted

Packet (Initial)

Required Item Bidder has included in Submitted

Packet (Initial) YES General Specifications and

Acknowledgement YES Notarized Statement of

Bidders Qualifications

YES Bid Tabulation Form NO Bid Bond-2% of value of bid

YES Bid Certification YES Sub-Contractor List YES Addendum Acknowledgment YES Signed Conflict of Interest

Questionnaire (CIQ)

NO Staffing and Operations Plan YES Proof of HAZWOPER certification and Environmental Protection Agency Identification Number

YES References

After awarded the following documents must be provided- Initial if you are prepared to provide these after awarded, as required

Required Acknowledged Required Acknowledged YES Form 1295 – “Certificate of

Interested Parties” NO Payment Bond

This applies to bids that exceed $25,000

NO Performance Bond Requirements.

This applies to bids that exceed $25,000

YES Worker’s Compensation Check if you are prepared to provide this after award, inclusive of endorsement forms, as required, if applicable

YES General Liability and Auto Check if you are prepared to provide this after award, inclusive of endorsement forms, as required, if applicable

YES Contractor’s Pollution Liability (CPL) Check if you are prepared to provide this after award, inclusive of endorsement forms, as required, if applicable

It is the vendor’s responsibility to be thoroughly familiar with all bid requirements and specifications

Staff Initial ___________________ Staff Initial_____________________

Date & Time _________________ Date & Time _____________________

Exhibit G - Insurance Requirements