Hosting and Programming Services

The Kansas Department of Insurance, through the Kansas Department of Administration's Office of Procurement and Contracts, is issuing a Request for Proposal to procure hosting and programming services for multiple critical systems, including the Insurance Department Management System (IDMS) on IBM Power System IBMi platform, the Company Desktop web-based application on Linux with Apache Tomcat, the MIZE DocCenter document management system on Linux and Windows servers, and a Securities division custom web-based application with DB2 database on IBM Power System IBMi. The procurement is structured as two separate line items for hosting services and computer programming services, with the bidding period opening April 24, 2026, and proposals due by 2:00 PM CDT on June 4, 2026. Bidders must submit by May 1, 2026, to the Department of Administration Procurement and Contracts at 900 SW Jackson, Suite 451, Topeka, Kansas 66612, and may submit written questions requesting clarification via email in MS Word format to Procurement Officer Tyrone M Gasper (Tyrone.Gasper@ks.gov, 785/296-3126) by close of business on May 8, 2026. The contract term is two years from the date of final signature or July 1, 2026, whichever is later, with three optional one-year renewal periods. Bidders must demonstrate a minimum of five years of continuous active participation in comparable hosting and programming services, provide three references from the past five years, and submit separate sealed technical and cost proposals that include detailed methodology, timeline, technical literature, and comprehensive pricing for implementation services, licensing, maintenance, support costs, and recurring monthly costs across a five-year period. Evaluation will be conducted by a Procurement Negotiation Committee consisting of the Secretary of the Department of Administration, Director of Purchases, and the Head of Using Agency, with the possibility of negotiations with selected bidders before final award.

The State of Kansas offers bidder preference programs for Disabled Veteran Owned Businesses and Certified Businesses, with interested bidders required to include supporting documentation and complete applicable preference request forms. All bidders must submit a current Tax Clearance Certificate from the Kansas Department of Revenue, a Certification Regarding Immigration Reform and Control form, sexual harassment policy acknowledgments, Israel boycott certifications, and WCAG 2.1 Level AA accessibility compliance forms with their responses. Pricing must be submitted in the Request for Proposal document itself rather than in the PeopleSoft system, remain firm for the entire contract period and renewals, and all bids must be in US Dollars only with payments made via electronic funds transfer on a Net 30 basis. The State reserves the right to confirm tax status and conduct debarment reviews prior to contract award, and all bid responses become property of the State of Kansas and are subject to public disclosure under the Kansas Open Records Act upon conclusion of the selection process. No bid guarantee is required, and payment may be made via Procurement Card (P-Card) with no additional charges or through electronic funds transfer, which requires completion of the state's Authorization for Electronic Deposit form upon award. The RFP does not specify an incumbent vendor or current contractor, nor does it provide explicit budget ranges or award values.