Hollywood Vertical Turbine Pump Maintenance

The Pennsylvania Department of Environmental Protection, Bureau of Abandoned Mine Reclamation, is soliciting on-call maintenance and repair services for vertical turbine pumps at the Hollywood Acid Mine Drainage Treatment Plant located in Penfield, Pennsylvania, within Clearfield County. The procurement seeks a contractor to provide comprehensive maintenance, repair, removal, transportation, cleaning, sandblasting, and reinstallation services for six Gould's Model 14RJMO vertical turbine pumps over a two-year contract period from July 1, 2026, through June 30, 2028, with options to renew for up to three additional consecutive annual terms through June 30, 2031. Contractors must respond to service requests within seventy-two hours, perform work on a scheduled basis while maintaining continuous operation of at least one pump per station, and complete minimum annual service for each pump. The contractor must supply all labor, equipment, materials, and supplies, with compensation structured as hourly rates for technician labor (288 hours annually), laborer services (48 hours annually), and a lump-sum price per pump for removal, transport, and reinstallation services, plus reimbursement for parts and materials up to $10,000 on an invoice basis. Bidders must submit electronic proposals through www.emarketplace.state.pa.us by 2:00 p.m. on Thursday, April 2, 2026, and must provide documentation of experience and three references verifying qualifications prior to award. Award will be made to the lowest responsive and responsible bidder, with payment on a reimbursement basis within thirty days of service completion upon submission of invoices and work orders signed by both parties. Contractors must maintain comprehensive insurance coverage including workers' compensation and general liability of at least $500,000 per occurrence.

The contract is subject to prevailing wage requirements under the Davis-Bacon Act and compliance with federal regulations including the Build America Buy America Act, requiring all iron, steel, manufactured products, and construction materials to be produced in the United States unless an approved waiver is granted. Contractors must comply with the Steel Products Procurement Act and Trade Practices Act, which prohibit the use of steel and aluminum products from Brazil, Spain, South Korea, and Argentina, and require domestic origin documentation for all steel products through invoices, bills of lading, and mill certifications. The procurement includes mandatory federal compliance provisions encompassing EPA regulations, Equal Employment Opportunity standards, audit requirements under Uniform Guidance (2 CFR Part 200), MBE/WBE utilization and quarterly reporting within 15 days of calendar quarter close, and debarment verification through the System for Award Management (SAM.gov) with a valid Unique Entity Identifier. Contractors expending $500,000 or more in total Federal awards during their fiscal year must obtain a single audit in accordance with Uniform Guidance standards. Unit prices may increase by a maximum of three percent at renewal terms with ninety days' written notice. The contract bid amount represents estimated annual costs for on-call maintenance services necessary to sustain continuous operation of the acid mine drainage treatment facility, calculated from hourly labor rates and materials costs, with the total bid structure operating on a not-to-exceed basis.