1. Hollywood Vertical Turbine Pump Maintenance Repair Specifications.pdf

SPECIFICATIONS

VERTICAL TURBINE PUMP MAINTENANCE

I. SCOPE OF WORK:

The Department of Environmental Protection (Department), Bureau of Abandoned Mine

Reclamation is soliciting bids from qualified contractors to provide all necessary labor and equipment on an as-needed basis to remove, clean, repair and maintain six (6) vertical turbine pumps located at the Hollywood Acid Mine Drainage (AMD)

Treatment Plant located in Huston Township, Clearfield County. At a minimum, service shall be provided once per year for each pump. Scheduling for this service shall be determined by the Department.

The pumps will be removed from each of the three (3) pump houses, transported to the contractor’s shop, cleaned and/or repaired, transported back to the plant, and then reinstalled.

This treatment plant is located at 10267 Tyler Road, Penfield, PA 15849. A location map can be found in Attachment A.

Questions regarding the contracting or bidding procedures should be directed to

Jeannine Estok at 814-472-1806. Any technical questions should be directed to

Craig Treese at 814-472-1845.

II. CONTRACT TASKS:

The Department’s Representative shall notify the Contractor of the services required, including date and time. When so requested, the Contractor shall provide service within seventy-two (72) hours. The Contractor will remove, clean, and inspect the pumps to perform any repairs that are required to maintain pump performance. At a minimum, this service will include the following:

A. Technician(s), laborer(s).

B. Necessary equipment to remove, transport, clean, sandblast, repair and reinstall Gould’s Model 14RJMO vertical turbine pumps. The length of each pump to be transported is twenty-one feet (21’).

C. Sandblast pump parts and replace the suction bearing, O-ring, oil seals, two (2) gaskets and SS pipe plug of each pump.

The Contractor shall perform the service as determined and scheduled by the Department to maintain treatment plant operations by allowing one (1) vertical turbine pump at each pump station to operate at all times.

The Contractor hereby covenants, contracts, and agrees to furnish all necessary labor, materials, and equipment, and to perform all the work and labor required herein in an expeditious, substantial, and workmanlike manner in accordance with the bid proposal and all pertinent documents found in the agreement.

III. CHANGES TO EQUIPMENT; REPAIR PARTS AND MATERIALS:

In the event the Commonwealth's equipment is altered, modified, changed or if any equipment is added, moved within the premises, or moved to other premises, this agreement may be modified in writing or terminated.

The charges for labor required at the Contractor’s shop to fabricate or repair parts requested by the Department will be reimbursed as bid under the Labor Rate Unit Prices, providing the Contractor supplies an estimate of the time required to conduct the shop work and which will not be exceeded without prior approval of the Department.

For parts and materials, the Department shall reimburse the Contractor for its actual cost for obtaining the parts, materials, and handling and administrative expenses actually and reasonably incurred to obtain the parts and materials, such handling and administrative expenses not to exceed ten percent (10%) of the cost of obtaining the parts and materials.

Such handling and administrative expenses must be clearly identified as such on invoices submitted for reimbursement. Copies of parts and materials invoices shall be submitted as backup to Contractor’s invoices.

IV. REMOVAL, TRANSPORT AND REINSTALLATION:

The item, “Removal, Transport and Reinstallation,” will be paid for at the Contract lump sum price bid, which price and payment shall constitute full compensation for furnishing all labor, equipment, materials and supplies to remove, transport, and reinstall each pump including any incidentals.

Please note, this item does not include the labor cost to clean, maintain and/or repair each pump.

V. INSURANCE REQUIREMENTS:

The Contractor shall purchase and maintain at his expense the following types of insurance, issued by companies acceptable to the Commonwealth.

A. Workmen’s Compensation Insurance sufficient to cover all of the employees of the Contractor working to fulfill this contract.

B. Comprehensive General Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth and the Contractor from claims arising out of the performance of the Contract. The amount of public bodily injury insurance shall not be less than $500,000 for injury or death of persons per occurrence. The amount of property damage insurance shall not be less than $500,000 per occurrence.

C. Automotive Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth and the Contractor from claims arising out of the performance of the Contract. The amount of automobile bodily insurance shall not be less than $500,000 for injury or death of persons per occurrence. The amount of automobile property damage insurance shall not be less than $500,000 per occurrence.

The required insurances shall be of the Contractual Liability type and the named insured party shall include the Commonwealth of Pennsylvania. The insurance shall not contain any endorsements or any other form designed to limit and restrict any action by the

Commonwealth, as an additional insured, against the insurance coverage in regard to the work performed by the Contractor. Prior to the commencement of work under this

Contract, the Contractor must provide the Commonwealth with current Certificates of

Insurance. These Certificates shall contain a provision that coverage afforded under the policy shall not be cancelled or changed until at least thirty (30) days written notice has been given to the Commonwealth.

VI. BID AWARD:

The bid shall be awarded based on the total sum. The bidder must bid on all line items and shall complete their bid submission at www.emarketplace.state.pa.us.

The contract will be awarded to the lowest responsive and responsible bidder meeting all requirements.

DEP is not responsible for the maintenance of the eMarketplace website.

The Department of General Services Supplier Service Center is available to assist vendors with registration, bidding and account management. For questions regarding registration help, send an email to RA-PSC_Supplier_Requests@pa.gov or call

(877) 435-7363, choose Option 1. For questions regarding bidding help, send an email to srmhelp@pa.gov or call (877) 435-7363, choose Option 2.

DEP is not responsible for the support or functionality of any DGS website.

All bids shall be submitted electronically ONLY before closing date and time.

Bid closing date and time: 2:00 p.m., Thursday April 2, 2026.

VII. CONTRACTOR QUALIFICATIONS:

After bid opening and prior to award, the contractor shall provide documentation of experience in providing the specified services in the scope of work. The Department http://www.emarketplace.state.pa.us/ mailto:RA-PSC_Supplier_Requests@pa.gov mailto:srmhelp@pa.gov reserves the right to review this documentation and request three (3) references to verify the contractor’s experience and qualifications.

VIII. CONTRACT QUANTITIES:

The quantities herein are estimated only and may increase or decrease depending upon the needs of the Department. The Contractor shall be reimbursed at the unit price bid for actual work performed.

IX. CONTRACT TERM:

The contract shall commence July 1, 2026, and terminate June 30, 2028. Further, the parties hereto may agree to renew this agreement for up to three (3) additional consecutive annual terms with a final termination date of June 30, 2031, upon the same terms and conditions herein. The Department will give the Contractor at least ninety (90) days written notice of its desire to renew for an additional term. If the

Contractor does not wish to renew, they must notify the Department in writing no later than ten (10) days after receipt of the Department’s notice of desire to renew.

The Contractor may increase the contract unit prices by a maximum of three percent

(3%) of the unit price in effect previously beginning July 1 of the renewal term. The

Contractor shall give the Department at least 90-days written notice if increases are to be applied.

X. CONTRACT REQUIREMENTS:

The Contractor shall complete and submit Attachment B, Bid Award.

The contractor shall comply with Attachment C, Steel Products Procurement Act and

Trade Practices Act.

The contractor shall comply with Attachment D, Build America, Buy America Act.

The contractor and any subcontractors must comply with the Davis-Bacon Act

(40 U.S.C. 3141-3144, and 31463148) as supplemented by the Department of Labor regulations (29 CFR part 5 entitled “Labor Standards Provisions Applicable to Contracts

Covering Federally Financed and Assisted Construction”).

XI. PAYMENT TERMS:

Payment shall be made on a reimbursement basis. The Contractor shall submit an invoice within thirty (30) days of each event. The Contractor’s Representative and the

Department’s Representative will compare records of the work performed on each service call and indicate their agreement to the hours of labor and the material furnished by their signatures on the Contractor’s work order. The Contractor shall furnish copies of the work orders involved with each invoice submitted for payment.