Holiday Lights, Displays, and Decorations

The City of Clearwater is soliciting qualified vendors to provide leased or rental holiday lighting, decor, and themed display solutions, with proposals due August 11, 2026. Contracts may be awarded to multiple vendors based on discounted catalog pricing to enable flexible sourcing across city public locations.

The scope includes holiday lighting and decor rentals or leases, with optional services encompassing design consultation, installation, maintenance, removal, storage, and program support. The City Council Policy on Holiday Decorations limits city-funded installations to specific geographic zones: the Downtown Core, Memorial Causeway, South Gulfview to the southern point of Beach Walk, Mandalay south of Acacia, and the business district on Sand Key. Vendors must be capable of serving multiple public locations within these defined areas.

The procurement structure prioritizes cost efficiency through competitive catalog pricing rather than single-source or fixed-price contracts. The multi-vendor framework allows the City to negotiate discounted pricing upfront while maintaining operational flexibility to select vendors based on specific project needs and seasonal requirements. This approach preserves the City's ability to source from several pre-qualified vendors without committing to a single provider.

No estimated contract value, contract term, incumbent, evaluation criteria weighting, pre-bid meeting date, or question deadline is specified in the available source material.