HMA Millings & Grindings

Charles County, Maryland is seeking sealed quotes from qualified contractors for a road maintenance project involving HMA Millings & Grindings services. The County Commissioners are requesting construction services to eliminate shoulder drop-off along county road surfaces, with an estimated requirement of installing approximately 2,000-2,500 tons of Asphalt Millings or Grindings at various locations countywide. Contractors must demonstrate at least five years of experience in public road repair, with a requirement to provide three completed public road repair projects within the past five years. Specific qualifications include the ability to place and grade asphalt millings with individual particle sizes less than 1-inch, and compliance with Charles County and Maryland State Highway Administration specifications. The solicitation was released on July 7, 2025, with quotes due by July 30, 2025 at 11:00 am, and contractors must submit a comprehensive Equipment Inventory List and ensure all equipment is in good working order, subject to county inspection before contract award.

The procurement includes provisions for minority and women-owned business enterprises (MWBE) and small local business enterprises (SLBE), potentially offering preferences or additional opportunities for qualifying businesses. Contractors must provide comprehensive insurance coverage, including commercial automobile, worker's compensation, and general liability insurance. The contract will have a base period ending on June 30, 2026, with three optional one-year renewals at the sole discretion of the County. The estimated project budget is approximately $160,000, fully funded by the county through the General Ledger account FY26 Overlay. Pricing will be established through a per-ton rate for HMA Millings & Grinding Application, with the County issuing a written Notice-to-Proceed (NTP) and Purchase Order for specific tasks, and contractors submitting monthly invoices for completed work. Contractors must also comply with local, state, and federal regulations, including non-discrimination policies and employment verification requirements.