Historic Districts Resurvey Phase 3

The City of Lakeland is requesting proposals from qualified Cultural Resource Management consultants to conduct a historic resources survey updating the inventory of historic structures within the Beacon Hill, Biltmore-Cumberland, and Lake Hunter Terrace Historic Districts, with proposals due September 10, 2026 at 2:00 p.m. and questions due September 1, 2026 at 5:00 p.m. This is Phase 3 of a three-phase project to resurvey all seven historic districts in Lakeland.

The consultant must conduct field inspection and GIS analysis to reassess approximately 557 previously recorded buildings and sites and assess an estimated 138 buildings built in 1976 or prior for the first time. The scope requires completion of a minimum of 500 Florida Master Site File (FMSF) forms with accompanying maps and photographs for all qualifying structures fifty years old or older, evaluation of adjacent properties if warranted, and a final survey report with recommendations for amending National Register of Historic Places nominations. Work must comply with Chapter 1A-46 of the Florida Administrative Code and the Secretary of Interior's Standards. The consultant must meet National Park Service Professional Qualification Standards.

Project completion is June 30, 2027, with intermediate deliverables due March 25, 2027 (draft survey report) and May 30, 2027 (final survey report). The contract uses four fixed-price lump sum deliverables, each representing 25 percent of total contract value. The project is partially funded by a Small Matching Grant from the Florida Department of State, Division of Historical Resources under the FY 2026-2027 General Appropriations Act.

Evaluation criteria (totaling 100 points): background and qualifications (25 points), personnel qualifications (15 points), references demonstrating two similar projects within three years (10 points), project management approach (15 points), technical merit (15 points), cost effectiveness (10 points), and location of respondent's management office with geographic proximity incentives—10 points within 100 miles, 7 points for 100–200 miles, 4 points for 200–300 miles, 0 points beyond 300 miles. Minimum requirements include three letters of reference and documentation of two similar projects completed within the past three years. Proposals must include insurance certificates, W-9 forms, Florida business registration, notarized indemnification agreement, human trafficking affidavit, drug-free workplace certification, and compliance certifications regarding suspension/debarment status, public entity crimes, conflict of interest, and e-verify participation. Submissions are electronic through the City's OpenGov e-Procurement Portal. The RFP is valid for 60 days from August 12, 2026.