Herbicides and Pesticides

The City of Dallas is soliciting bids to establish a three-year Indefinite Delivery/Indefinite Quantity master agreement for agricultural pesticides and herbicides for use across City departments, with bids due July 24, 2026 and a pre-bid conference on July 7, 2026 via Microsoft Teams. Local preference applies, allowing local firms within 5% of the lowest bid to be considered for award on contracts valued under $500,000. A Small Business Enterprise participation goal applies; contractors must demonstrate good faith effort to meet established participation targets as a prerequisite for City Council award.

Vendors must have been established in the herbicide and pesticide distribution business for a minimum of five years and must provide at least three verifiable references. Pricing shall be all-inclusive of manufacturing, shipping, delivery, insurance, and handling, with FOB destination Dallas and no additional charges permitted beyond unit prices bid. Contractors must maintain adequate inventory to support five-day delivery requirements; repeated failures to meet delivery timelines may result in contract termination. Invoicing is monthly, with payment within 30 days of receipt of correct invoices.

The contract term is three years with two one-year renewal options, subject to mutual agreement. The City reserves the right to award by line item to the lowest responsive and responsible bidder or in a method deemed most advantageous to the City. Insurance must be obtained within 15 days of award; no performance bond is required. The City may terminate the agreement with 30 days' written notice if performance, timeliness, or quality is unsatisfactory.

Questions are due July 10, 2026 at 5:30 p.m. Bids must be submitted electronically through the City's Bonfire solicitation portal and must include a $100 bid security along with Business Information Form, Conflict of Interest Policy, Local Preference Affidavit, SBE Affidavit, and DRIVE policy documentation.