Hazard Mitigation Assistance - Grant Projects

The City of Conroe is requesting quotations for professional services to support hazard mitigation projects eligible under Federal Emergency Management Agency (FEMA) Hazard Mitigation Assistance programs, with responses due August 27, 2026 at 1:00 p.m. through the OpenGov Procurement Portal.

The scope encompasses grant application development, grant administration, project management, and engineering services for mitigation projects within Conroe's city limits and extraterritorial jurisdiction in Harris County, Texas. Specific deliverables include project scoping studies, surveying and engineering work, benefit-cost analysis, and administration across multiple federal funding mechanisms: Flood Mitigation Assistance (FMA), Building Resilient Infrastructure and Communities (BRIC), Hazard Mitigation Grant Program (HMGP), and Community Development Block Grant-Mitigation (CDBG-MIT).

The contract term is one year with the option to renew annually for up to four additional years, based on performance and funding availability. The City reserves the right to cancel the contract with 30 days written notice for unresolved problems.

Respondents must be registered in SAM.gov and not suspended or debarred from federal contracting. Required insurance includes Commercial General Liability coverage with $2,000,000 general aggregate limits, Worker's Compensation as required by Texas law, and Automobile Liability coverage with $1,000,000 combined single limits. All submissions must comply with federal requirements under 2 CFR Part 200 and Texas Government Code provisions.

Evaluation comprises four phases: experience (40 points), work performance (20 points), performance capacity (20 points), and references (20 points), with awards made to the firm providing the best value. Respondents must submit a Statement of Qualifications not exceeding 25 pages, along with certificates of insurance, W-9 forms, SAM.gov status verification, conflict of interest questionnaires, and acknowledgments of terms and conditions. The contract will be funded through federal FEMA grants administered by the Texas Water Development Board, Texas Division of Emergency Management, Texas General Land Office, or other applicable state pass-through agencies.