Gym Floor and Refinishing Services

Huron Valley Schools is requesting proposals for gym floor refinishing and repair services under RFQu #HV-910-021126 through the CoPro+ cooperative purchasing program, with proposals due October 5, 2026 at 12:00 PM Eastern Time. This is a statewide cooperative master agreement enabling Michigan school districts, counties, and municipalities to access pre-qualified contractors on an as-needed basis. Addendum 1 (issued September 24, 2026) clarifies that prime contractors must independently demonstrate the three-year experience requirement; the district prefers no subcontractors be utilized.

The scope covers four service levels: screen and refinish, screen/paint and refinish, sand/paint and refinish, and repairs with section replacements, all performed to specification with oil-based Bona Sport finish or approved equal. Proposers must submit per-square-foot rates for each service level and hourly rates for additional line painting and repair labor on Attachment A pricing sheet. Pricing may be submitted as percentage discounts off manufacturer catalog pricing or line-item rates. All pricing must include a 2.0% administrative fee to CoPro+ (Public Procurement Institute of Michigan) and be quoted F.O.B. Delivered/Destination under Net 30 terms, excluding sales and federal excise tax.

Contractors must document a minimum of three years' experience within the past five years through three distinct client references and submit a company profile, detailed service delivery plans, communication and contract management plans, customer service capabilities, and required certifications. Insurance and background check compliance with Huron Valley Schools' Code of Conduct is mandatory.

Evaluation is weighted as follows: Statement of Work (40 points), Company Profile (25 points), and References (35 points). Proposals scoring 80 or more points qualify for award consideration. Awarded vendors must provide pricing equal to or better than any existing cooperative contracts. The Master Agreement has a three-year term plus two one-year renewal options, with award anticipated in November 2026. Questions were due September 16, 2026 at 4:00 PM Eastern Time, with answers posted September 18, 2026. Virtual bid opening occurs at 12:10 PM on October 5, 2026.