Grocery Items (Canteen Resale) - DOC-PE - Addendum NO. 02 - Vendor's Inquiries and State's Response Date Issued:

The Louisiana Office of State Procurement, acting on behalf of the Department of Corrections - Prison Enterprises, is requesting bids for grocery items designated for canteen resale at the Louisiana State Penitentiary in Angola, with bids due October 6, 2026 at 10:00 a.m. Central Time. Louisiana product preferences under La. R.S. 39:1604 apply to agricultural and forestry products where quality standards are met and cost does not exceed competing products by more than 10% (or 7% for further processed Louisiana products); United States manufactured product preferences also apply with a 5% cost threshold.

The scope covers three product categories: Non-Dairy Creamer (Community Coffee brand, 11 oz. cans in 24-can cases, quantity 2,800 cases); Artificial Sweetener (Sweet Mate, Sweet-n-Low, or acceptable equivalent in 1-gram pink packets, 100 packets per box, quantity 51,520 boxes); and Cube Sugar (C&H brand or equal, 1 lb. boxes in 24-box cases meeting USDA standards and domestic origin requirements, quantity 6,000 cases). All items require delivery within 5–7 days after receipt of order on an as-needed basis. Unit prices must be quoted in the specified units, include all freight charges on an F.O.B. destination basis, and remain firm for the entire contract period.

The contract is structured as a blanket order for an initial 12-month period beginning January 1, 2027, ending December 31, 2027, with options to renew for two additional 12-month periods at identical prices, terms, and conditions, for a maximum of 36 months. Award will be made on an individual line-item basis to the lowest responsive, responsible bidder. Payment will be processed within 30 days after receipt of a properly executed invoice or delivery. Written inquiries are due September 18, 2026, with responses by September 23, 2026. Bids must be submitted through the LaGov vendor portal or by mail, hand delivery, or courier to the Office of State Procurement in Baton Rouge. Newly registered bidders must include a W-9 form and certify compliance with federal and state civil rights requirements, accessibility standards, anti-debarment provisions, and E-Verify.