Greater Rockford Airport Authority (GRAA) Surface Pavement Repairs

The Greater Rockford Airport Authority (GRAA) is requesting proposals for surface pavement repairs at Chicago Rockford International Airport under RFP #26-13, with proposals due August 7, 2026 at 10:30 a.m. CDT and questions due July 28, 2026.

The scope requires removal and replacement of up to 30 inches of concrete pavement on an as-needed basis, with typical repair sizes ranging from 4 to 10 square feet and 2 to 6 inches deep. The contractor must furnish all labor, supervision, equipment, tools, transportation, and incidental materials. Repairs are coordinated with air traffic schedules; knowledge of airport operations is highly desirable. Emergency repairs require 24/7/365 on-call availability with crews available within two hours of notification.

Proposers must demonstrate minimum five years' experience with airports or large commercial/industrial facilities, proper licensure, and sufficient staffing and equipment to meet response requirements. Compliance with TSA, FAA, and Airport security protocols is mandatory. Each employee requires RFD badging at $100 per person. Prevailing wage requirements apply.

Pricing is on a Time and Materials basis; contractors submit hourly labor rates for regular and after-hours work, emergency call-out fees if applicable, material markup percentages, minimum service charges, and yearly escalation projections. Historical expenditures total $293,788.25 (FY2024), $346,788.25 (FY2025), and $525,565.59 (FY2026), though the GRAA makes no guarantee of minimum work volume and reserves the right to self-perform or use other contractors.

The contract term runs October 1, 2026 through September 30, 2029 (three years), with up to two one-year renewal options subject to satisfactory performance and funding availability. Insurance requirements include $1,000,000 Commercial General Liability per occurrence with $2,000,000 aggregate, $1,000,000 Employers Liability, and products/completed operations coverage maintained for two years post-completion.

Evaluation weighs contractor experience and qualifications (25 points), reasonableness of rate structure (25 points), proposal thoroughness (20 points), ability to meet response times (20 points), and safety record and protocols (10 points).