Grease Trap Maintenance Service

The University of North Carolina at Charlotte is requesting bids for grease trap cleaning and maintenance services at multiple campus locations and the downtown DuBois Center satellite location, with bids due September 2, 2026 at 2:00 PM ET via the North Carolina Electronic Vendor Portal (eVP).

The scope covers pumping and maintenance of 24 interceptor sites across dining facilities, student centers, athletic facilities, and residence areas on campus, with service frequencies ranging from annual to monthly, totaling approximately 175 service visits per year. The contractor must handle waste disposal according to Charlotte Mecklenburg Utilities Department (CMUD) regulations, provide disposal verification with each invoice, and manage all emergency call-out services. Vendor pricing must include labor, materials, tools, and handling costs, with detailed pricing required for each location-frequency combination plus separate emergency call-out rates.

Bidders must demonstrate a minimum of five continuous years of commercial grease trap clearing experience, provide three customer references, and carry insurance listing UNC Charlotte as additional insured. All contractors must register with the North Carolina Secretary of State prior to contract execution. The contractor bears full responsibility for spill cleanup, OSHA compliance, damage to university property caused by negligence, and employee professional conduct; employees must wear company-identified uniforms with photo identification.

The contract term is two years from execution, with three optional one-year renewal periods at the State's discretion. Contract award is anticipated by September 14, 2026. UNC Charlotte reserves the right to award to a single vendor or make separate awards to multiple vendors. Written questions are due August 19, 2026 at 2:00 PM ET. Evaluation will prioritize lowest price meeting specifications, supplemented by vendor qualifications, financial stability, and past performance references.