Grease Trap Cleanout - DOC-EHCC - Addendum NO. 01 - Vendor's Inquiries and State's Responses and Extende

The Louisiana Office of State Procurement is soliciting bids for grease trap cleanout services at the Louisiana Department of Corrections – Elayn Hunt Correctional Center, with bids due August 4, 2026 at 10:00 a.m. Central Standard Time.

The scope encompasses wastewater pumping and disposal services including removal of grease from two 500-gallon traps on Unit 2, two 500-gallon traps on Unit 1, a 20-foot-deep manhole in the D-1 and D-2 kitchen area, and three lift stations (D1, D2, D3) each approximately 30 feet deep. The contractor must furnish a vacuum truck capable of holding up to 3,500 gallons with a 4-inch suction hose, 30-foot length at 30 PSI vacuum, and a 25-foot wand at 3,000 PSI. Services must be performed during regularly scheduled work hours, Monday through Friday, 7:00 a.m. to 2:00 p.m., excluding weekends and holidays, on an as-needed basis. All contractors and personnel entering facility grounds must undergo security clearance, facility orientation, and Prison Rape Elimination Act compliance.

The contract term begins upon award and ends June 30, 2027, with two optional 12-month renewal periods available at the state's discretion, for a maximum of 36 months. Bidders must price grease trap cleanout, manhole pumping, and lift station services on a per-gallon basis. The state reserves the right to increase or decrease service quantities and to reject individual line items. Award will be made on an all-or-none basis to the lowest responsive, responsible bidder meeting specifications.

Bidders must be registered in the LaGov system and submit a W-9 form if newly registered. For bids valued at $25,000 or more, bidders must certify they and their principals are not suspended or debarred by the General Services Administration. All corporations and limited liability companies bidding contracts exceeding $25,000 must be registered and in good standing with the Louisiana Secretary of State. Contractors must maintain Workers Compensation (minimum $1,000,000 employer's liability), Commercial General Liability (minimum $1,000,000 per occurrence / $2,000,000 general aggregate), and Automobile Liability (minimum $1,000,000 combined single limit). Prices must remain firm for a minimum of 60 days and include all applicable taxes, transportation, equipment, tools, supplies, and labor. Payment is made within 30 days of invoice receipt or delivery, whichever is later.