Grass and Weeds Nuisance Abatement

The City of Urbana, Illinois is requesting bids for grass and weeds nuisance abatement services on an as-requested basis within twenty-four hours of electronic notice, with proposals due July 31, 2026 at 3:00 p.m. and written questions due July 24, 2026 at 5:00 p.m.

The scope requires all supervision, labor, materials, equipment, and fuel to mow properties that have failed to comply with City ordinances for grass height and weed control. The contractor(s) must respond to electronic notice specifying property addresses and perform work within the twenty-four-hour window. Submissions are made electronically through the City's e-Procurement Portal at https://procurement.opengelov.com/portal/urbanaillinois.

The contract term is three years with a possible extension for a fourth year. The City reserves the right to award to multiple contractors based on individual line items, with awards going to the lowest unit cost bidders for each line item. Prospective bidders must submit a completed pricing worksheet indicating the areas they intend to bid on and provide a W-9 form.

Insurance requirements are mandatory: Commercial General Liability ($1,000,000 per occurrence / $2,000,000 general aggregate), Workers' Compensation (Illinois Statutory), Automobile Liability ($1,000,000 combined single limit), and Umbrella/Excess Liability ($5,000,000 per occurrence / $5,000,000 general aggregate). All insurance must be obtained from companies with an A.M. Best Rating of A-VIII or better, with the City named as additional insured. Bidders must provide Equal Employment Opportunity (EEO) certification and certify compliance with Illinois prevailing wage obligations, nondiscrimination standards, and substance abuse prevention programs. Vendors must indicate subcontractor use and provide a written list of any proposed subcontractors. A non-mandatory bid opening will be held via Microsoft Teams. Award will be made within ninety calendar days of submission. Payment is due within thirty days of invoice approval.