Generator Maintenance and Repair Services

The City of Jefferson, Missouri, is soliciting bids for Generator Maintenance and Repair Services through Invitation for Bid (IFB4351) for sixteen backup generators located at various municipal facilities. The procurement covers semi-annual preventative maintenance and annual full-service maintenance for locations including the Main Treatment Facility, fire stations, pump stations, Police Department, Street Department, City Hall, and wastewater collection facilities. Each site requires approximately two maintenance visits annually, with optional load bank testing services. Bidders must provide guaranteed response times of six hours for non-emergency service calls and two hours for emergency service calls. The bid responses are due by 1:30 p.m. on December 16, 2025, with a public bid opening scheduled for December 18, 2025. Evaluation criteria will allocate points as follows: Experience, References, and Reliability (25 points), Expertise of Personnel (25 points), and Cost (50 points), totaling 100 points. Contractors must submit proof of site inspections, staff qualifications, four commercial references, E-Verify affidavits, and anti-collusion statements.

The contract will be for one year with potential automatic renewals for two additional one-year periods and possible month-to-month extensions not exceeding six months. No specific set-aside designations for disadvantaged enterprises were mentioned in the documents. Contractors must maintain commercial general liability insurance of $500,000 per occurrence and $3,500,000 annual aggregate, and must enroll in E-Verify or equivalent federal work authorization programs for services exceeding $5,000. The City reserves the right to award to a single vendor or multiple vendors and may participate in cooperative purchasing agreements with Cole County and the Jefferson City Housing Authority. Bidders are required to provide firm, fixed hourly pricing for labor services, a markup percentage for parts, and separate pricing for optional four-hour load bank tests. While a specific budget range was not disclosed, the comprehensive nature of the services suggests a significant annual contract value encompassing maintenance, potential repairs, and emergency services for sixteen municipal generators.