General Hardware, Tools, Equipment, Supplies, and Inventory Management Assistance Services (Commodity)

Los Angeles World Airports (LAWA) is requesting bids for general hardware, tools, equipment, supplies, and inventory management assistance services supporting facilities maintenance and operations across Los Angeles International Airport (LAX) and Van Nuys Airport (VNY), with bids due October 30, 2026 at 4:00 p.m. Pacific Time and a bidder's conference scheduled for October 8, 2026 at 10:00 a.m. via virtual meeting.

The scope covers as-needed supply and delivery of new, unused hardware and maintenance materials to the LAX Warehouse at 7409 World Way West, Los Angeles, California 90045, plus onsite inventory management assistance services including inventory control, stock-level monitoring, periodic counts, reorder recommendations, recordkeeping, and employee support. All deliveries must occur within five business days of order receipt unless otherwise approved. Contractors must submit price quotations within five business days for standard requests and two business days for emergency requests. The contractor shall conduct inventory checks, monitor availability, provide documentation support, and issue credits for returned items within two weeks; repeated failure to meet obligations may result in suspension or termination. LAWA reserves the right to inspect contractor facilities and inventory records and does not guarantee minimum purchase volumes.

Bidders must submit fixed unit prices per the Bid Worksheet or a single discount percentage from manufacturers' published lists applicable across all products and the entire five-year contract term. Prices must include delivery and unloading; sales tax applies at order time. Payment is Net 30 unless a discount is offered; discounts of 25 days or more factor into bid evaluation. First-year prices remain firm; subsequent adjustments require written LAWA approval. The successful vendor must provide proof of insurance before contract start and guarantee all hardware and equipment for one year with free parts and labor for defects.

Administrative compliance mandates include Vendor ID Form, Affidavit of Non-Collusion, CEC Forms 55 and 50, Iran Contracting Compliance Affidavit, Equal Benefits Ordinance Compliance Affidavit, Contractor Responsibility Questionnaire, and Business Reference Form (up to four references). Workers Compensation (statutory limits), General Liability ($1 million per occurrence), and Commercial Auto Liability ($1 million combined single limit) are required. Living wage rates for 2026 apply to all covered personnel. Questions are due October 15, 2026 at 4:00 p.m. Notice of Intent to Award is scheduled for November 19, 2026. LAWA may award to a single bidder or split awards among multiple bidders and reserves the right to terminate for convenience with 30 days' notice or for cause with 10 days' notice.