4-01 RFB Bid Clauses General Hardware and Supplies FINAL.pdf

CITY OF LOS ANGELES

Los Angeles World Airports Facilities Management Division

REQUESTS FOR BIDS

General Hardware, Tools, Equipment, Supplies, and Inventory Management

Assistance Services

RFB Number: 0542-2026-09-RFB

RFB Issue Date: September 30, 2026

Bid Due Date: Due Date – October 30, 2026

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Table of Contents

INSTRUCTIONS

PROCUREMENT SCHEDULE

CONTRACT TERM

5 Year Contract Goods, Equipment, &/or Non-Professional Services

CONTRACT LOCATION

Los Angeles World Airports

BIDDER'S CONFERENCE

Bidder’s Conference Information, Americans with Disabilities Act

PRICING CONFIGURATION

Bid Worksheet (Fixed Pricing and Discounts) Payment of Invoice for Labor/Equipment Rental/Time and Materials Contracts Price Adjustment (Fixed Pricing) Price Agreement Conditions (Published Price List, Applies to Discount Bidding) Price Agreement Conditions (Copies of New or Revised Published Price List, Discount Bid) Pallet Deposit (Additional Pricing Configuration)

PROCEDURAL

Award of Contract Addition of Products or Services to Contract Bid Bid Format Communication with LAWA Cooperative Arrangements (Piggybacks) Right to Reject Bids, Acceptance or Withdrawn Bids Request for Modification .......................................................................Error! Bookmark not defined.

Tabulation of Bid Results Whole or Split Awards

PRODUCT PARAMETERS

Defective Parts/Materials/Equipment Deviation from Specifications Equipment/Parts/Materials Evaluation

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Illustrative and Technical Data New and Unused Return of Stock Items

PRODUCT SAFETY

Federal Standards (FAA & FCC) Hazardous Substances (for products delivered to the Warehouse) Heat, Vent, A/C and Refrigeration .........................................................Error! Bookmark not defined.

Plumbing Code ....................................................................................Error! Bookmark not defined.

Safety Approval Safety Approval – Electrical Safety Code Safety Requirement Tests

ACCOUNTING

Additional Quantities (Applies to Purchase Orders only – one-time re-order/cannot exceed quantity) Estimated Quantities Option for Authorization for Additional Work and/or Items Sales Tax

LAWA PROTECTION

Care and Custody Public Convenience and Safety Termination of Contract

PERFORMANCE ASSURANCE

Problem Log Successful Contractor's Responsibility Insurance References Warranty Compliance with Applicable Laws Disabled Access Independent Contractor Environmentally Favorable Operations

STATUTORY REQUIREMENT

Contractor's License Classification Required to Bid ..............................Error! Bookmark not defined.

State Contractor License Number, Class Number, License/Class Expiration Date .... Error! Bookmark not defined.

Subcontractor Participation Plan ...........................................................Error! Bookmark not defined.

Local Business Preference Program (LBPP)

DELIVERY PARAMETER(S)

Delivery

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Warehouse Receiving Hours (LAX Warehouse Delivery) Delivery Time Expense, Ownership and Disposition Public Disclosure Requirements

ATTACHMENTS (STANDARD)

Administrative Requirements Deadline for Submitting Requests Title VI Solicitation Notice

PROTEST PROCEDURES

Mandatory Time Limits Protests of RFB Content Protests of Notice of Intent to Award Addresses

PAYMENT TERMS

Payment Terms

MANDATORY BID SIGNATURE INSTRUCTION AND FORM

MANDATORY BID SIGNATURE INSTRUCTION

MANDATORY BID SIGNATURE FORM

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INSTRUCTIONS

Bidders' Responsibility: The bidder must carefully examine the terms of the RFB, attachments, required forms, and any addenda, and evaluate all of the circumstances and conditions affecting its bid response at its own expense.

The bidder must complete and sign the Mandatory Bid Signature Form.

Throughout this Bid Document, the term “LAWA bonfirehub.com” shall denote the Bonfire portal – https://lawa.bonfirehub.com/portal – of Los Angeles World Airports

(LAWA).

“No Bid Responses”.

Ensure to provide answers in the following sections of this Bid Document:

• Cooperative Arrangement (Piggybacks)

• Safety Approval - Electrical

• Additional Quantities (Applies to Purchase Orders only – one-time re-order/cannot exceed quantity)

• Option for Authorization for Additional Work/Items

• State Contractor License Number, Class Number, License/Class Expiration Date

• Local Business Preference Program (LBPP)

• Payment Terms

• Mandatory Bid Signature Form

If you are not submitting a bid for the items/project, please take a moment to tell us about your decision in the “Vendor Discussions” tab on Los Angeles World Airports (LAWA) Bonfire portal (https://lawa.bonfirehub.com/portal). LAWA is interested to hear from companies that decide not to bid.

Note: If you do not provide the general hardware, tools, equipment, supplies, and inventory management assistance services requested in this RFB, you need not respond.

https://lawa.bonfirehub.com/portal https://lawa.bonfirehub.com/portal

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PROCUREMENT SCHEDULE

LAWA will make every effort to adhere to the procurement schedule shown below. LAWA reserves the right, at its sole discretion, to adjust the schedule of events as it deems necessary.

RFB Released / Issued: 4:00PM Pacific Time, September 30, 2026

Pre-Bid Conference Meeting: 10:00AM Pacific Time, October 8, 2026

Deadline to Submit Questions: 4:00PM Pacific Time, October 15, 2026

Deadline to Indicate your Intent to Bid: 4:00PM Pacific Time, October 30, 2026

Deadline for Submissions: 4:00PM Pacific Time, October 30, 2026

Bid Recap: November 5, 2026

Notice of Intent to Award: November 19, 2026

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CONTRACT TERM

5 Year Contract for Goods, Equipment, &/or Non-Professional Services Bids are requested by the City of Los Angeles, Department of Airports, also known as Los Angeles World Airports (LAWA), for furnishing the City as may be requested during a period of (5) years from the effective date of the contract for: General Hardware, Tools, Equipment, Supplies, and Inventory Management Assistance Services in compliance with the Request for Bids (RFB) terms and conditions, including the attached Specifications for General Hardware, Tools, Equipment, Supplies, and Inventory Management Assistance Services ("Specifications") and Bid Worksheets.

CONTRACT LOCATION

Los Angeles World Airports Los Angeles International Airport (LAX)

BIDDER'S CONFERENCE

Bidder’s Conference Information, Americans with Disabilities Act A bidder’s conference will be conducted to provide an overview of the RFB, the project specifics, and information regarding the bid submittal. This meeting is NOT mandatory, but highly recommended. The meeting will be presented and hosted online virtually. If you plan on attending this meeting, please send an RSVP message via Bonfire's “Vendor Discussion” tab at least two (2) days prior to the date of the meeting. Please include a list of personnel that would like to attend this meeting (first and last name, email address, and phone numbers). Due to capacity constraints, Bidders are asked to limit attendance to three (3) people from each company. Nothing stated at the Pre-Bid conference may change the RFB unless a change is made by written addendum.

Information regarding the meeting link, meeting location and time, and any site visit special requirements will be provided in the LAWA bonfirehub.com. Questions and answers will also be posted in the LAWA bonfirehub.com under the “Public Notices” tab.

As covered under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability. Sign Language Interpreters, assistive listening devices, or other auxiliary aids and/or services may be provided upon request.

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To ensure availability, you are advised to make your request to the point of contact organizing this meeting at least seven (7) business days prior to the meeting you wish to attend. The Procurement Contact will then request the resources through the LAWA ADA Office. For general information, please visit the LAWA ADA website at https://www.flylax.com/lax-accessibility or email the ADA Coordinator at ADAOffice- LAWA@lawa.org.

PRICING CONFIGURATION

Bid Worksheet (Fixed Pricing and Discounts) The Bid Worksheet is used to establish pricing and compare bids. Bidders must enter a fixed unit price for each item listed in the Bid Worksheet. These unit prices will remain firm and unchanged for one (1) year from the effective date of the contract. While no guarantee is made that the estimated quantities will be reached or exceeded, pricing provided in the Bid Worksheet will be used for bid evaluation and contract pricing purposes.

Bids are also requested in the form of a discount from the manufacturer's or distributor's published price list/electronic data pricing for items not specifically listed in the Bid Worksheet. If offered, only one (1) discount may be provided per manufacturer, and the discount will apply to all applicable products offered by that manufacturer. Any discount percentage provided must remain firm for the duration of the contract.

Discounts must be entered as a single whole number. To indicate a discount, enter a negative number. For example, enter -20 to represent a 20% discount. LAWA's procurement system only accepts whole numbers. Do not enter decimals, fractions or percentages.

The discount must be expressed as a single whole number. Refer to the Bid Worksheet instructions:

# 1. The estimated bid worksheet is for the purpose of establishing prices and comparing bids. No guarantee can be given that the quantities will be reached or exceeded.

# 2. Enter your bid DISCOUNT (-%). Enter a negative number for a discount. For example, -20 for 20% discount. LAWA's procurement system only accepts whole numbers. Do not enter decimals, fractions or percentages.

Note: The completed Bid Worksheet must submitted via LAWA.bonfirehub.com. Failure to complete the Bid Worksheet may nullify the bid.

mailto:ADAOffice-LAWA@lawa.org mailto:ADAOffice-LAWA@lawa.org

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Payment of Invoice for Labor/ Time and Materials Contracts

Successful bidder understands and agrees that payment labor, time, and materials contract invoice involving the supply of general hardware, supplies, and inventory management assistance services to the Los Angeles World Airports (LAWA), unless quoted in the form of a total lump sum price:

• Requires a prior written quotation itemizing the amount of general hardware, tools, equipment, supplies, and inventory management assistance services needed for the work;

• Requires said quotation to be approved, before the start of the work by the LAWA Project Manager;

• Will exclude the payment of travel time between the successful bidder location and LAWA location, unless specifically authorized in writing by LAWA’s Project Manager;

Will exclude payment for any work time not actually documented as work time spent at the LAWA location;

• Requires the invoice to include a list of materials, if applicable, showing quantity, unit, description, and price, as required by the LAWA’s Project Manager;

• LAWA may require, and condition payment upon, the provision of a copy of supplier’s invoice(s) documenting the general hardware, tools, equipment, supplies, and inventory management assistance services

Price Adjustment (Fixed Pricing) Price adjustments may be requested after the first year from the effective date of the contract and must be documented in writing by providing evidence of the corresponding increase(s) in successful vendor’s cost(s) in the form of a copy of supplier invoice(s), commodity index(s) or charts, prevailing wage determinations, etc. All such requests will be reviewed by LAWA’s Contract Administrator and will require approval by the Strategic Sourcing Division. Successful bidder must refer to the contract number when submitting their written request for a price increase to LAWA’s Contract Administrator.

LAWA’s Contract Administrator’s name and email address will be provided to successful vendor after award of contract.

Price increases are not guaranteed, and no price increase will be granted without prior approval. Price reduction may be issued at any time.

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Price Agreement Conditions (Published Price List, Applies to Discount Bidding) Prices charged to LAWA are based on a percentage discount from published price list or mark-up from bidder’s cost. Percentage discount shall remain firm for the duration of the contract. Price lists which are submitted with bid must be currently in effect at time of bid opening and shall not be subject to change for a period of ninety (90) days after the bid opening.

Bidder understands and agrees that only ONE discount will apply to ALL items for each manufacturer.

Note: For price verification, bidders shall clearly mark line items in their price lists corresponding with the line items in the Bid Worksheet.

Submission of price list/electronic pricing data is highly desired (website address, link, email, etc.).

If prices on the price list are raised, LAWA reserves the right to accept such raises or to cancel such items from the contract. LAWA is to be given benefit of any decline in prices immediately upon the effective date of such decline. Changes in price list shall be effective on the date the notice of change is received by the Strategic Sourcing Division, or at a later date designated by the successful vendor. Increases in Price Lists shall not be retroactive.

Terms and conditions in the RFB shall supersede any conflicting conditions in price lists.

Price Agreement Conditions (Copies of New or Revised Published Price List, Discount Bid) Copies of new or revised Price List shall be emailed to the LAWA’s Contract Administrator Price list shall show successful vendor's name along with the contract purchase order/LAWA contract number.

LAWA’s Contract Administrator’s name and email address will be provided to successful vendor after award of contract.

Pallet Deposit (Additional Pricing Configuration) If applicable, enter the amount:

(each).

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PROCEDURAL

Award of Contract Award of the contract will be made after investigation of the responsibility of the lowest responsive bidder. The contract will be awarded to the lowest responsive and responsible bidder meeting the requirements of this Request for Bid (RFB). Bids shall be subject to acceptance by the City for a period of three (3) months unless a lesser period is prescribed in this RFB. The City may make combined award of all items complete to one bidder, more than one bidder, or may award separate items or groups of items to various bidders. When required by the City, bidders must submit alternate prices or name a lump sum or discount, conditional on two or more items being awarded. LAWA reserves the right to reject any and all bids and waive any informality in such bids when to do so would be to the advantage of the City.

Addition of Products and/or Services to Contract Should LAWA have a need for general hardware, tools, equipment, supplies, and inventory management assistance services or a combination of the same, that could not be anticipated at the time of drafting this RFB, but is related to the performance of the contract, successful bidder understands and agrees to source the general hardware, tools, equipment, supplies, and inventory management assistance services or research the cost of the service in question and submit in writing a fixed price quotation including labor and freight, to the LAWA’s Contract Administrator.

LAWA’s Contract Administrator’s name and email address will be provided to successful vendor after award of contract.

LAWA reserves the right to accept the offer, reject the offer and obtain the general hardware, tools, equipment, supplies, and inventory management assistance services or a combination of the same by other means. Accepted offer including background documentation will become part of the contract. Price adjustment provision in the bid shall apply to general hardware, tools, equipment, supplies, and inventory management assistance services or a combination of the same added to the contract.

Bid

• Do not change the format of this Bid Document.

• Use LAWA bonfirehub.com to upload the Bid Document, Administrative

Requirements, price list/electronic data pricing, illustrative and technical data, photos, and narrative material.

• Match each document with its file name and upload them to the portal.

• Make sure to completely fill out and sign all the forms.

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• The bid must state the amounts for which the bidder proposes to supply ALL materials and perform ALL work required by the Specifications.

• Do not leave any blanks in this Bid Document and the Bid Worksheets. Blank fields must be properly filled in. Type “N/A” if they are not applicable or information is not available. Answer ALL the questions and add comments if needed.

• Any unauthorized addition, condition, limitation, modification, or provision attached to the bid may render it non-responsive and may cause its rejection.

• No bid received after the Bid due date and time will be considered.

• Bidders are responsible for contacting Bonfire Support at https://customer.eunasolutions.com/public/s/contactsupport or “Vendor Support – Powered by Bonfire” at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub in case of any Bonfire technical problems, such as issues with document uploads, prior to the bid due date.

Bid Format All bidders are required to submit the following completed documents:

Bid Document, Bid Worksheets, Administrative Requirements, price list/electronic data pricing, and illustrative and technical data via LAWA bonfirehub.com.

Communication with LAWA

• Direct any inquiries regarding this RFB to the LAWA bonfirehub.com's “Vendor

Discussions” tab, and submit them by the deadline set forth on LAWA bonfirehub.com.

Refer to the “Questions Due Date” on LAWA bonfirehub.com.

• Refer to the "Public Notices" section in the LAWA bonfirehub.com for the official responses and any Addenda.

• Any communications after deadline for submittal of questions must be addressed by e-mail to Sourcing@lawa.org.

Cooperative Arrangements (Piggybacks) From time to time, other City of Los Angeles Departments and/or other governmental agencies outside the City may want to make purchases using the price(s), terms and conditions of any contract resulting from this bid.

https://customer.eunasolutions.com/public/s/contactsupport https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub mailto:Sourcing@lawa.org

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If you allow such purchases, indicate “yes” and include your initials and firm name. If you don't allow such purchases, indicate “no”.

Indicate “Yes”:

Indicate Initials:

(Firm Name):

Indicate “No”:

Right to Reject Bids, Acceptance or Withdrawn Bids LAWA reserves the right to reject any or and all bids and waive any informality in such bids when to do so would be to the advantage of the City.

After the bids have been opened and declared, no bid shall be withdrawn except with the consent of LAWA's Strategic Sourcing Division, but the same shall be subject to acceptance by LAWA for a period of three (3) months.

Tabulation of Bid Results Strategic Sourcing Division will attempt reasonable effort to tabulate and post the bid results within ten (10) business days from the bid due date depending upon verification of Specifications, certifications and administrative requirements.

Bid results (recap) will be communicated via LAWA bonfirehub.com - "Public Notices".

You must login to Bonfire to open the bid recap document.

Bid results will not be communicated over the telephone, email or by fax.

Whole or Split Awards Under the terms of this request for bid, LAWA reserves the right to award a resultant contract as a whole for all items to a single qualified bidder or make individual line item awards to several qualified bidders if doing so will best meet LAWA’s needs.

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PRODUCT PARAMETERS

Defective Parts/Materials/Equipment The successful vendor agrees to replace any and all defective general hardware, tools, equipment, and supplies supplied under the contract, as determined by LAWA’s Project Manager, at no cost to LAWA.

Deviation from Specifications These Specifications are to describe the construction, design, size, quality and performance of general hardware, tools, equipment, and supplies desired, and are not intended to be restrictive to any particular brand/make/model. Bids will be considered for brands, makes, or models deviating from the Specifications if such brands, makes, or models comply substantially with the Specifications. Each deviation from the Specifications must be stated in a separate document and uploaded to LAWA bonfirehub.com. Submit complete illustrative and technical data on items bid. Failure to do so may nullify bid.

Equipment/Parts/Materials Evaluation The apparent successful vendor may be required to provide one unit of the same capacity and configuration as unit offered for evaluation by LAWA within 20 days after the bid opening date and prior to the award of a contract. LAWA will be the sole judge in determining the acceptability of the unit offered.

Illustrative and Technical Data Bidder is to submit with bid, complete illustrative and technical data on general hardware, tools, equipment, and supplies proposed to be furnished via LAWA bonfirehub.com.

Failure to furnish such data may render the bid non-responsive.

New and Unused The general hardware, tools, equipment, and supplies furnished shall be a new and unused, current models. If and when parts and/or materials are to be provided, they will also be new and unused.

Return of Stock Items Full credit shall be granted to LAWA for stock items if returned to successful vendor in original packaging within two (2) weeks of delivery date. The successful vendor shall be responsible for the pick-up of any erroneous items received in response to orders placed by LAWA personnel, at no charge to LAWA.

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PRODUCT SAFETY

Federal Standards (FAA & FCC) As a requirement for this request for bid, the equipment supplied MUST function within all applicable FCC and/or FAA standards, rules, and regulations governing the operational function of such equipment. It shall be the responsibility of the successful vendor to know and see to it that such equipment meet all such federal standards, rules, and regulations.

Hazardous Substances (for products delivered to the Warehouse) The Bid Worksheets include products which may contain hazardous substances shown on the list prepared by the Director of Industrial Relations of the State of California pursuant to California Labor Code Sections 6380-6396. A Safety Data Sheet (SDS) prepared in compliance with Title 8, California Administration Code, Section 5194, shall accompany this bid.

If any of the ingredients of the product is a carcinogen as shown on the most current list prepared by the Office of Environmental Health Hazard Assessment (OEHHA), bidder shall separately identify such ingredients as a carcinogen. Bidder is advised that the product will not be accepted unless (1) the product may be used safely and (2) no acceptable non-carcinogenic substitute is available.

A copy of SDS shall accompany each shipment of the product to a LAWA facility. The product shall be delivered in containers labeled with a common chemical name of the product and the common or technical name of each of the chemical ingredients of the product, together with a statement of precautions to be taken in the use of the product.

Safety Approval Where required by Los Angeles City regulations, any articles delivered must carry Underwriters Laboratories Approval or City of Los Angeles Dept. Of Building and Safety approval. Failure to have such approval at the time of bidding may result in rejection of the Bid. Also, articles quoted must conform with the Safety Orders of the California Division of Industrial Safety, and/or OSHA, where applicable.

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Safety Approval – Electrical Electrical items quoted herein shall have the Underwriter's Laboratory (“UL”) or Los Angeles City Electrical Testing Laboratory approval and meet all current OSHA requirements, where applicable.

Indicate approval your product carries:

UL Label:

Los Angeles City Electrical Testing Laboratory:

Safety Code Any equipment or material furnished shall conform with the current SAFETY CODE of the California Division of Industrial Safety and all OSHA requirements in effect at time of award of contract. Any required certification necessary to place equipment into service shall be the responsibility of the successful bidder. A copy of the certification shall be delivered with the equipment.

Safety Requirement The successful vendor agrees to comply with the provisions of the Occupational Safety and Health Act of 1970 and the standards and regulations issued thereunder and certifies that all general hardware, tools, equipment, supplies, and inventory management assistance services furnished under this order will conform to and comply with said standards and regulations. The successful vendor further agrees to indemnify and hold LAWA harmless for all damages (including, but not limited to, all legal costs and attorney’s fees) assessed against LAWA as a result of the awarded vendor's failure to comply with the Act and the standards issued thereunder and for the failure of the items furnished to so comply.

Tests Representative samples may be taken from each delivery and tested for compliance with Specifications. Testing costs will be paid by LAWA for samples that comply. If samples do not comply with requirements, the expense of testing will be charged to the vendor and delivery will be rejected. The vendor will be required to pick up the rejected material as soon as possible.

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ACCOUNTING

Additional Quantities (Applies to Purchase Orders only – one-time re-order/cannot exceed quantity) LAWA desires the option to purchase additional quantities stated in the Bid Worksheets.

State if you will accept orders for additional quantities at the same prices, terms and conditions, providing additional quantity does not exceed that amount stated in the bid and providing the City exercises option within one (1) year from bid due date.

Indicate “Yes” if Option Granted:

Indicate “No” if Option Not Granted:

If option is not granted, state length of time prices are good and additional orders acceptable.

Prices good until (mm/dd/yyyy):

Estimated Quantities The quantities stated herein are estimates only of LAWA's requirements. No guarantee can be given that this total will be reached or that it will not be exceeded. Successful vendor agrees to furnish more or less than the estimates throughout the contract period at the unit price(s) quoted.

Option for Authorization for Additional Work and/or Items LAWA’s personnel may authorize and approve any additional work to be performed over and beyond the scope of this contract. LAWA will decide whether successful vendor maintenance personnel shall perform additional work. Also, during the course of this contract, successful vendor may be called upon to provide general hardware, tools, equipment, and supplies above and beyond the stated Specifications but with the same rates and terms as stated in this contract.

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State whether you will grant to the LAWA the option to purchase additional work or materials and parts under $1,000.00 per order.

Indicate “Yes” if Option Granted:

Indicate “No” if Option Not Granted:

Sales Tax Do not include sales tax in your Bid. Sales Tax will be added at time of order.

LAWA PROTECTION

Care and Custody The successful vendor accepts full responsibility for the security against loss or damage to the equipment involved while in its possession or the possession of any of its agents.

Successful vendor shall reimburse the City for any loss or damage to City equipment in its or its agents care or custody.

Public Convenience and Safety The successful vendor shall conduct all operations in a manner that will not cause any interference with airplane traffic or normal operation of the Airport. In all operations the successful vendor shall be governed by the regulations and rules of LAWA and shall cooperate fully with the authorized LAWA employee (name) or his/her designated representative.

Termination of Contract

FOR CONVENIENCE:

LAWA may terminate this contract, with or without cause and without liability for costs or damages of any kind, upon giving the successful vendor a thirty (30) day advance written notice or as otherwise provided herein.

In case of default by Vendor/Supplier, the City reserves the right to procure the articles or services from other sources and to hold the Vendor/Supplier responsible for any excess costs occasioned the City thereby.

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FOR CAUSE:

In the event the successful vendor fails to abide by the terms, covenants and conditions of the awarded contract, LAWA may give the successful vendor written notice to correct the defect or default. If LAWA provides such notice and the same is not corrected, or substantial steps are not taken toward accomplishing such correction, within two (2) calendar days after LAWA’s mailing of notification, LAWA may, at its sole discretion, terminate the awarded contract forthwith upon giving the successful vendor a ten (10) calendar day written notice.

Upon notice (written or otherwise) to the successful vendor of LAWA’s decision to terminate the awarded contract, the successful vendor shall immediately surrender to LAWA all LAWA property including, but not limited to, items of authority (badges, permits, etc. issued by LAWA) that are in the possession, custody, and care of the successful vendor and/or its agent(s).

PERFORMANCE ASSURANCE

Problem Log In addition to LAWA’s right to terminate stated elsewhere, if services provided fall below an acceptable level, as determined by the Project Manager at LAWA or his/her representative (collectively, “Project Manager”), the Project Manager may notify the successful vendor in writing of the problem(s) via a Discrepancy Report (DR). The successful vendor shall respond in writing to the Project Manager, indicating what steps are being taken to correct the unacceptable service. If two (2) DRs are issued to the awarded vendor within any twelve (12) month period of the awarded contract, LAWA may terminate the contract within ten (10) calendar days after the awarded vendor receives the second DR.

Successful Contractor's Responsibility Neither the final acceptance nor the final payment, nor any provision in the contract documents shall relieve the successful vendor of responsibility for faulty general hardware, tools, equipment, supplies, or quality of inventory management assistance services. The Project Manager shall give notice of observed defects to the successful vendor with reasonable promptness. The successful vendor shall remedy the defects and pay for any damage to other work resulting therefrom which appears within one (1) year after final acceptance.

Insurance Successful vendor shall provide proof of all specified insurance and related requirements to LAWA prior to commencement of the awarded contract as per the Insurance provisions contained in this RFB.

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References Bidders are required to complete, sign, and submit the Business Reference Form for each company/agency that has performed similar work/services and/or supplied goods/equipment under similar conditions as required in this bid. Bidders are to include the following information: reference person's name, company address, telephone number, email address, project date, role on the project, and description of project.

Bidders must submit the Business Reference Form via LAWA bonfirehub.com.

Warranty The successful vendor shall guarantee all general hardware, tools, equipment, and supplies furnished, for a period of one (1) year after the date of final acceptance of general hardware, tools, equipment, and supplies (free parts and labor for defective material or failure to operate properly). Neither the final acceptance nor the final payment nor any provision in the contact documents shall relieve awarded vendor of responsibility for faulty general hardware, tools, equipment, and supplies. The Project Manager shall give notice of observed defects to the successful vendor with reasonable promptness. The successful vendor shall remedy the defects and pay for any damage to other work resulting therefrom which appears within one (1) year after final acceptance. Whenever applicable, equipment/material/parts furnished shall bear the Underwriter's Label.

Compliance with Applicable Laws Successful vendor shall, at all times during the performance of its obligations under the awarded contract, comply with all applicable present and/or future local, Department of Airports, State and Federal laws, statutes, ordinances, rules, regulations, restrictions and/or orders, including the hazardous waste and hazardous materials regulations, and the Americans with Disabilities Act of 1990. Successful vendor shall be solely responsible for any and all damages caused, and/or penalties levied, as the result of successful vendor’s noncompliance with such enactments. Further, successful vendor agrees to cooperate fully with City in its efforts to comply with the Americans with Disabilities Act of 1990 and any amendments thereto, or successor statutes.

Should successful vendor fail to comply with this Section, then City shall have the right, but not the obligation, to perform, or have performed, whatever work is necessary to achieve equal access compliance. Successful vendor will then be required to reimburse City for the actual cost of achieving compliance, plus a fifteen percent (15%) administrative charge.

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Disabled Access As directly related to successful vendor's responsibilities with regard to the awarded contract, successful vendor shall be solely responsible for fully complying with any and all applicable present and/future rules, regulations, restrictions, ordinances, statutes, laws, and/or orders of any federal, state, and/or local governmental entity and/or court regarding disabled access including any services, programs, improvements or activities provided by successful vendor. Successful vendor shall be solely responsible for any and all damages caused by, and/or penalties levied as the result of, successful vendor’s noncompliance. Further, successful vendor agrees to cooperate fully with City in its efforts to comply with the Americans with Disabilities Act of 1990 and any amendments thereto, or successor statutes.

Should successful vendor fail to comply with the Applicable Laws section above, if applicable, then City shall have the right, but not the obligation, to perform, or have performed, whatever work is necessary to achieve equal access compliance. Successful vendor will then be required to reimburse City for the actual cost of achieving compliance, plus a fifteen percent (15%) administrative charge.

Independent Contractor It is the express intention of the parties that the successful vendor is an independent contractor and not an employee, agent, joint venture or partner of City. Nothing in this Contract shall be interpreted or construed as creating or establishing the relationship of employer and employee between the successful vendor and City, or between the successful vendor and any official, agent, or employee of City. Both parties acknowledge that the successful vendor is not an employee of City.

The successful vendor shall retain the right to provide supplies and perform services for others during the term of this Contract, unless specified to the contrary herein or prohibited by conflict of interest or ethics laws, regulations, or professional rules of conduct.

Environmentally Favorable Operations If applicable, successful vendor acknowledges for itself and any subcontractors that its provision of service under the awarded contract will be subject to all Department policies, guidelines and requirements regarding environmentally favorable construction, use and/or operations practices (hereinafter collectively referred to as (“LAWA Policies”) as such LAWA Policies may be promulgated, revised and amended from time-to-time.

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STATUTORY REQUIREMENT

Local Business Preference Program (LBPP) To be eligible to participate in the LBPP, please refer to the LBPP instructions which follows the bid and is hereby incorporated into this RFB by reference.

If a vendor is selected under the LBPP, the selected vendor must be certified by the Bureau of Contract Administration/Office of Contract Compliance (BCA/OCC) as a Local Business or Provisionally Qualified Local Business at the time of award.

If you are already a certified City of Los Angeles Local Business Enterprise, please indicate your RAMPLA Company ID Number:

If you are applying for a new certification or renewal, fill in LAWA as the Referring Department on the Local Business Certification Affidavit of Eligibility form. (See attached steps titled “Apply for the LBE Certification” to obtain application).

Note: Harbor LBE certification does not apply to LAWA projects.

DELIVERY PARAMETER(S)

Delivery Prices quoted in the Bid Worksheets shall include all delivery and unloading charges to the LAWA Warehouse at the address below:

• 7409 World Way West, Los Angeles, CA 90045

Successful vendor owns goods in transit and must file any claim with shipper/manufacturer for any loss of, or damage to, goods in transit.

Warehouse Receiving Hours (LAX Warehouse Delivery) Monday – Thursday:7:00 a.m. - 3:30 p.m.

Friday: 7:00 a.m. - 2:30 p.m.

Closed: 11:30am-12:30pm weekdays.

Closed: Saturdays, Sundays and Holidays (Holidays include: New Year’s Day, Martin Luther King Jr. Day, President’s day, Cesar Chavez Day, Juneteenth, Memorial Day, Independence Day, Labor Day, Columbus

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Day/Indigenous People's Day, Veteran’s Day, Thanksgiving Day, Friday following Thanksgiving, and Christmas Day)

Closed Alternate Fridays – Contact Warehouse Personnel for Complete Schedule (424) 646-7411.

Warehouse Pallet Storage limitations

Pallets cannot exceed 50” Wide x 60” Long x 60” High.

Delivery Time LAWA requires delivery of most general hardware, tools, equipment, and supplies within five (5) business days after receipt of orders.

Expense, Ownership and Disposition LAWA shall not be responsible in any manner for any costs associated with the preparation or submission of any documents or materials purchased, prepared or presented during any interviews or any additional documentation provided or requested by LAWA. All submitted documents, including all drawings, plans, photos, and narrative material, may become the property of LAWA upon receipt by LAWA. LAWA shall have the right to copy, reproduce, publicize, release or otherwise dispose of each submittal in any way that LAWA selects.

Public Disclosure Requirements All documents submitted in response to this procurement will become a matter of public record and shall be considered public records. If a bidder believes that any portion of its bid is exempt from public disclosure, such portion shall be clearly marked “Trade Secret,” “Confidential,” or “Proprietary.” By submitting information with portions marked in this manner, the bidder represents that it has a good faith belief that such material is exempt from disclosure under the California Public Records Act (“CPRA”), California Government Code §§ 7920, et. seq. A bidder that indiscriminately marks all or most of its bid as exempt from disclosure as a public record, whether by notations of “Trade Secret,” “Confidential,” “Proprietary,” or otherwise, may render the bid non-responsive. LAWA will not provide advice as to the nature or content of documents to protection from disclosure under the CPRA, including interpretations of the CPRA or the definitions of “Trade Secret,” “Confidential” or “Proprietary.”

LAWA is not liable or responsible for the disclosure of records marked “Trade Secret,” “Confidential” or “Proprietary,” including those exempt from disclosure if disclosure is deemed required by law, by an order of Court, or which occurs through inadvertence, mistake or negligence on the part of LAWA or its Board, officers, representatives, assigns, successors, employees or agents. At such time as bids are deemed a matter of public

Page | 24 record, pursuant to the above, any bidder or member of the public shall be afforded access for inspection or copying of such documents, by request made to LAWA in compliance with the CPRA. If LAWA receives a CPRA request for records that may include those marked “Trade Secret,” “Confidential” or “Proprietary” of bidder and LAWA determines that such records are subject to disclosure under the CPRA, then LAWA will notify the bidder of the request and its intent to disclose the documents. LAWA, as required by the CPRA, will release such documents unless the bidder timely obtains a court order prohibiting such release.

ATTACHMENTS (STANDARD)

Administrative Requirements The Administrative Requirements and Invoice Instructions apply to this Bid. Failure by the bidder to retrieve, read, complete, comply with and return the Administrative Requirements with the bid response, may render the bid non-responsive.

Note: LAWA Accounts Payable offers the optional service of electronic payment via Electronic Funds Transfer (EFT). To request this service, complete the Vendor Set Up Request Form for Automated Clearing House (ACH) and submit form with the required documentation to the address or email stated on the form.

Deadline for Submitting Requests All requests for information, clarification, or questions must be received seven (7) calendar days before the date and time set for receipt of bids. The “Questions Due Date” is published in LAWA bonfirehub.com. All RFB documents and related documents, including applicable questions and information requests and responses, will be posted on and downloadable from LAWA bonfirehub.com. It shall be the bidder’s responsibility to ensure it has reviewed all such responses or clarifications.

Inquiries or clarification requests received after the seven (7) calendar days may not receive a response.

Title VI Solicitation Notice LAWA, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat.252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, all bidders or offerors will be afforded full and fair opportunity to submit bids in response to this invitation (RFB) and no business will be discriminated against on the grounds of race, color, national origin (including limited English proficiency), creed, Page | 25 sex (including sexual orientation and gender identity), age, or disability in consideration for an award.

PROTEST PROCEDURES

Mandatory Time Limits The procedures and time limits set forth in this section are mandatory and are the sole and exclusive remedy in the event of a protest. Failure to comply with these procedures will constitute a waiver of any right to further pursue the protest, including filing a Government Code claim or legal proceedings.

Protests of RFB Content This is the process to formally object to the content of the solicitation. If a protester claims that any provisions of the Request for Bids is unduly restrictive, improper, or otherwise precludes a protester from submitting a bid, then the protester, or the protester’s representative, must submit its request in writing that the Request for Bids be modified.

The protest must be received by LAWA’s Director of Strategic Sourcing Division, with a copy to the Los Angeles City Attorney’s Office, Airport Division, at the below addresses, before 5:00 p.m. Pacific Time, ten (10) calendar days prior to bid opening. If the tenth calendar day falls on a weekend or legal holiday, the protest period ends at 5:00 p.m.

(Pacific Time) the following business day.

The protest shall refer to the specific portion of the RFB for the basis of the protest. The protest must include the name, address, and telephone number of the protester and/or protester’s representative. LAWA’s Director of Strategic Sourcing Division may not respond to the protest, or may deny the protest, or may revise the RFB content and provide an addendum to the RFB posting.

Protests of Notice of Intent to Award This is the process to formally object to the proposed award for the solicitation. A protest and all required copies relative to a Notice of Intent to Award a contract to a bidder(s), must be submitted in detail, in writing, signed by the bidder and/or the bidder’s representative, and received by the Director of Strategic Sourcing Division with a copy to the Los Angeles City Attorney’s Office, Airport Division, at the below addresses, before 5:00 p.m., Pacific Time, ten (10) calendar days after the notification of the Notice of Intent to Award. If the tenth calendar day falls on a weekend or legal holiday, the protest period ends at 5:00 p.m. (Pacific Time) the following business day.

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The protest shall contain a full and complete statement specifying, in detail, the factual grounds and legal basis of the protest. The protest shall refer to the specific portion of the RFB, any submitted bid, or other document that forms the basis for the protest. The protest must include the name, address, and telephone number of the bidder and/or the bidder’s representative.

Addresses All Protests of RFB Content and Protests of the Notice of Intent to Award must be addressed to:

Director of Strategic Sourcing Division Los Angeles World Airports 6053 W. Century Blvd, 9th Floor Los Angeles, CA 90045

With a copy to the:

The Office of the City Attorney, Airport Division 6053 W. Century Blvd, 4th Floor Los Angeles, CA 90045

PAYMENT TERMS

Payment Terms Payment terms are Net 30 days, unless bidder grants the LAWA a discount.

Percentage discounts offered for payment 25 days or more will be considered by the City when evaluating bids. Discounts offered for payment less than 25 days will not be deducted from your bid total.

If bidder grants the LAWA a discount, indicate percentage and number of days below:

Payment Terms:

(percentage %)

(# of days)

Note: Minimum 25 days for the net bid award consideration.

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MANDATORY BID SIGNATURE INSTRUCTION

AND FORM

MANDATORY BID SIGNATURE INSTRUCTION

If the bid is made by an individual, it must be signed with the full name of the bidder, whose address must be given; it is made by a partnership, it must be signed in the partnership name by a member of the firm, and the name and address of each member must be given; if it is made by an entity, it must be signed by officer or officers with authority to contractually bind the entity.

Note: If one person has multiple officer positions that person may sign once and list the different officer provisions.

Bidder understands and agrees that the Company’s name submitted in the Mandatory Bid Signature Form must be the same as the name appearing on the Business Tax Registration Certificate (BTRC) or Vendor Registration Number (VRN) issued by the City of Los Angeles, the Invoice(s) and on the insurance documents submitted to the Los Angels World Airports (LAWA) if applicable.

Bidder further understands and agrees that by signing the Mandatory Signature Form that they agree to comply with all applicable Administrative Requirements and acknowledges receipt of all addenda.

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MANDATORY BID SIGNATURE FORM

The undersigned hereby agrees to furnish and deliver the following goods and services in accordance with the conditions, prices, terms and conditions quoted herein.

Company’s Legal Name:

If applicable, indicate your “Doing Business As” (DBA) company name:

Corporation (Yes/No): _____ LLC Corporation (Yes/No): _____

S Corporation (Yes/No): _____ Sole Proprietor (Yes/No): _____

Partnership (Yes/No): _____

Street Address, City, State, and Zip Code:

Telephone No. and Email Address:

Name and Title(s):

Signature:

Name and Title(s):

Signature:

Contact Person, if different from above:

Contact Telephone No. and Email Address, if different from above: