Gas Compressor Parts & Supplies

Pasadena Water and Power, a department of the City of Pasadena, is soliciting bids for gas compressor parts and supplies for the Glenarm Power Plant, with bids due October 9, 2026 at 3:00 p.m. and questions due October 2, 2026 at 3:00 p.m.

The scope covers overhaul of suction and discharge valves for two Gemini E602 15 x 11 Model Compressor units: 1st stage suction valves (4 each), 1st stage discharge valves (4 each), 2nd stage suction valves (4 each), and 2nd stage discharge valves (4 each). All materials must include a Certification of Conformity or Certification of Conformance and meet recognized industry standards. Bidders must submit a Relevant Experience Form documenting five comparable projects of similar scope and size, with complete owner contact information for reference verification. Deliveries must be made within five business days of order placement to 85 East State Street, Gate 7, Pasadena, California 91105, with 24-hour advance notice required.

The contract term is three years, commencing November 2, 2026 and ending November 2, 2029. Award will be made to the lowest responsive and responsible bidder based on the lowest grand total price. Pricing must be FOB destination with all delivery charges included, Net 30 payment terms. Unit prices must remain valid for 90 days from the bid end date; unit price discrepancies will be resolved in favor of unit pricing. Annual price increases are limited to the Consumer Price Index rate for the preceding 12-month period.

Prior to award, the selected vendor must provide an IRS Form W-9, proof of insurance as specified, a Pasadena Business License if required, and any other required licenses or certifications within 10 calendar days of notification. A bid bond of 5 percent of the total bid price is required. The procurement is subject to equal employment opportunity compliance, living wage requirements if the contract exceeds $25,000, and city minimum wage requirements. Bidders must complete and submit a UEI form from SAM.gov; failure to provide a valid UEI results in bid rejection. Federal certifications regarding lobbying activities under 44 C.F.R. Part 18 are required.