- The City of Philadelphia Procurement Department is soliciting quotes on craft kits under a micro purchase requirements contract, with quotes due May 27, 2026. The contract will be awarded as a whole to the lowest responsive and responsible bidder; sellers must quote all items to be eligible for award. This is a requirements contract with a maximum value of $43,000, adjusted annually by the Consumer Price Index for All Urban Consumers (CPI-U) from January 1, 2020 and rounded to the nearest...
- The City of Philadelphia is soliciting quotes for inspection supplies as a micro purchase under Firm Limit contract terms, with quotes due May 27, 2026. Award will go to the lowest responsive and responsible bidder; the City reserves the right to award as a whole or by line item and to accept quotes from multiple sellers. Sellers must quote all items to be eligible for award. All quotes must be submitted electronically through PHLContracts and accompanied by a signed Consent and Authorization...
- The City of Philadelphia is requesting quotes for arts and crafts supplies as a micro purchase under a requirements contract, with quotes due May 27, 2026. Award will be made to the lowest responsive and responsible bidder; the seller must quote all items to be eligible. The contract ceiling is $43,000, adjusted annually by the Consumer Price Index for All Urban Consumers (CPI-U) from January 1, 2020, and rounded to the nearest $1,000. The contract term is 365 days from the effective date with...
- The City of Philadelphia is conducting a micro purchase procurement for two Miro licenses to be awarded to the lowest responsive and responsible bidder. This simplified procurement process is governed by the Micro Purchase Terms and Conditions established by the City, with quotes submitted electronically through the PHLContracts platform. Prospective sellers must quote all items to be eligible for award and are prohibited from delivering or providing services until officially notified by the...
- The City of Philadelphia is conducting a micro purchase procurement for an ID Card Printer and Camera to be awarded as a whole or by line item, whichever serves the city's best interest, to the lowest responsive and responsible bidder. This solicitation was posted on May 13, 2026, with a submission deadline of May 15, 2026. Prospective sellers must submit quotations for all items specified in the PHLContracts system to be eligible for award consideration, with only the last quote submitted by...
- The City of Philadelphia is issuing a small order purchase for City and US Flags, posted on May 19, 2026, with a deadline of June 1, 2026. This firm limit procurement will be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder. Sellers must submit quotes for all items listed in the solicitation to be eligible for award consideration and are strictly prohibited from delivering products or services until receiving formal...
- The City of Philadelphia is conducting a micro purchase procurement for snow brushes and ice scrapers, with a posting date of May 13, 2026, and a submission deadline of May 20, 2026. This is a requirements contract under which the City may place orders at its sole discretion throughout a 365-day contract term beginning from the purchase order effective date. Vendors must quote all line items to be eligible for award, and the contract will be awarded as a whole or by line item—whichever serves...
- The City of Philadelphia is requesting quotes for a hammer tacker micro purchase, with quotes due May 29, 2026. This is a micro purchase below the $41,000 threshold, awarded to the lowest responsive and responsible bidder; sellers must quote all items to be eligible for award. The City reserves the right to award as a whole or by line item, whichever is in its best interest, and may accept quotes from multiple sellers or for individual items without accepting all items. Contract term is fixed at...
- The City of Philadelphia is soliciting quotes for a micro purchase opportunity to procure public safety challenge coins and related lapel pins. This procurement will be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder. Prospective sellers must submit comprehensive quotes covering all line items to be eligible for award consideration and must not deliver products or provide services until receiving formal notification...
- The City of Philadelphia is requesting quotes for Envisionware X25 Kiosks with SideCars under a small order purchase, with quotes due May 29, 2026. The procurement is structured as a sole-source acquisition; EnvisionWare documentation on file establishes the vendor as the sole qualified provider based on exclusive control of source code, software downloads, diagnostic systems, and ongoing support infrastructure for the Free Library of Philadelphia's existing EnvisionWare ecosystem, which...
The City of Philadelphia is soliciting quotes for games under a micro-purchase requirements contract with quotes due May 27, 2026. This is a lowest-responsive-and-responsible-bidder award; sellers must quote all items to be eligible. The contract is structured as a requirements contract with a maximum value of $43,000, adjusted annually by the Consumer Price Index for All Urban Consumers (CPI-U) from January 1, 2020, to the most recently published figure and rounded to the nearest thousand dollars. Contract term does not exceed 365 days from the effective date, commencing upon issuance of a purchase order. All pricing must be quoted net of taxes. Quotes must be submitted electronically through PHLContracts, the City's electronic bidding platform. All vendors must execute and submit a signed Consent and Authorization Agreement prior to bid closing, either by attaching a scanned copy to their vendor profile during registration or as an attachment to their first submitted quote. A Seller Standard Operating Procedure (SOP) Checklist outlines the 13-step submission process, including completion of the General Tab (confirming Local Business Entity certification status), the Items Tab (entering unit costs for all line items), the Questions Tab (answering all mandatory questions), and the Terms & Conditions Tab (accepting bid terms). Vendors may optionally submit an LGBTQ Applicant Opportunity Data Form to report status as an LGBTQ-owned business. Submitted quotes and prices remain valid for 60 days from submission or throughout the contract term for Requirements Contracts. Sellers must maintain workers' compensation at statutory limits, general liability of $500,000 per occurrence, and automobile liability of $300,000 per occurrence, with the City named as an additional insured. All products must be delivered FOB Destination Point. Payment is contingent upon City approval and submission of required invoices, processed through electronic deposit. Contact: PHLContracts@phila.gov or 215-686-4755, 215-686-4720, or 215-686-4721.
Name | Description | Size | Type | Posted |
|---|---|---|---|---|
Consent_Authorization_B2627177.pdf | 177KB | 5/27/26 | ||
Seller_SOP_Checklist_B2627177.pdf | 231KB | 5/27/26 | ||
MP_Terms_and_Conditions_B2627177.pdf | 951KB | 5/27/26 | ||
LGBTQ_Applicant_Data_Form_B2627177.pdf | 2MB | 5/27/26 |