FY27 Snow Removal & Ice Control

The City of Gardner, Massachusetts Department of Public Works is soliciting on-call snow removal and ice control services for the winter 2026–2027 season on an as-needed basis, with applications due September 23, 2026, and equipment inspection by October 9, 2026.

Contractors must submit a Schedule of Trucks and Equipment Form by the application deadline. Equipment assignments and utilization are solely at the discretion of the Director of Public Works. Approved contractors will be contacted after equipment inspection to complete additional documentation and execute contracts. The contract term runs November 2026 through June 30, 2027.

Scope encompasses plowing, snow removal, and sanding operations. All equipment must be ready for City inspection and include necessary attachments such as plow blades and pushers. Contractors must maintain active Massachusetts State vehicle registration and valid inspection stickers; repair, dealer, and farm plates are prohibited. Insurance requirements include minimum coverage of $1 million bodily injury and property damage per person, $1 million per accident, and $1 million in aggregate, with the City named as additional insured.

Compensation is structured on maximum hourly rental rates ranging from $95 per hour for pickup trucks with reversible plows to $135 per hour for 10-wheel trucks, with rates varying by equipment class and category. All hourly rates include operator, fuel, repairs, ballast, chains, and related operational costs. Contractors must be available seven days per week, 24 hours per day, respond within one hour of notification, and work continuously until route completion, not to exceed 22 hours per calendar day.

The City has voluntarily undertaken this advertised RFA process and reserves the right to negotiate with contractors after the application deadline, though this procurement is exempt from Massachusetts General Law Chapter 30B. Applications should be submitted to the City's Purchasing Department at 95 Pleasant Street, Room 217, Gardner, MA.