FY27 Janitorial Services-Montgomery

The Alabama Peace Officers' Annuity & Benefit Fund (APOABF) is soliciting quotations for janitorial services in Montgomery, Alabama under a multi-year small purchase agreement, with quotations due September 28, 2026 and a mandatory site visit on September 21 at 10:00 a.m. at 514 S McDonough Street. Attendance at the site visit is mandatory; failure to attend renders responses non-responsive.

The scope covers janitorial services for approximately 2,311 square feet of occupied lower-floor space — entry foyer, stairways, reception area, four offices, hallways, conference room, and two bathrooms — with service required three days per week (Monday, Wednesday, and Friday) after 5:00 p.m., reducing to two days during state and federal holiday weeks. Daily duties include disinfecting high-touch areas, wiping conference tables and breakroom surfaces, restocking supplies, emptying waste containers, managing outside trash removal, and vacuuming and sweeping floors. Monthly services include dusting, glass cleaning, baseboard and carpet-edge cleaning, cobweb removal, and mopping. The supplier must furnish all cleaning chemicals, supplies, and equipment and use only fast-drying, mild products on luxury vinyl tile flooring. The maximum cumulative contract value is $25,000 with a maximum term not to exceed five years; the exact term and end date will be established at award based on awarded pricing and anticipated usage. Pricing must remain consistent throughout the entire agreement term with no increases or modifications permitted unless a new Quick Quote is initiated. Service commencement is anticipated for October 1, 2026.

Suppliers must be duly licensed and bonded firms authorized to operate in Alabama and must submit evidence of licensing and bonding with their quotations. Subcontracting is not permitted. Suppliers must register in Alabama Buys and submit responses electronically through that platform. Quotations must remain valid for thirty days from submission. The awarded supplier must attend a mandatory post-award site visit to discuss service implementation plans. Monthly invoices shall be submitted in arrears reflecting any reduced pricing for holiday weeks. Questions must be submitted online through the Supplier Portal.