FY27 APOABF Janitorial Summary.docx

Janitorial Solicitation Summary FY27 Janitorial Services | Montgomery, Alabama APOABF is soliciting quotations for janitorial services under the attached Janitorial Service Specifications, including Specification 910V02.

Multi Year Small Purchase Agreement The Alabama Peace Officers' Annuity & Benefit Fund (APOABF) intends to establish a Multi-Year Small Purchase Agreement through this Quick Quote solicitation. The maximum agreement term will be determined at award based on awarded pricing and anticipated usage and shall not exceed five (5) years. Under no circumstances shall the cumulative value of the agreement exceed Twenty-Five Thousand Dollars ($25,000).

Anticipated service commencement is October 1, 2026. The maximum term and end date will be established at award, subject to the five-year maximum and $25,000 cumulative value limit; this solicitation does not establish a fixed one-year term.

The supplier shall maintain consistent pricing, products, services, specifications, and all agreement deliverables throughout the entire agreement term. No price increases or other modifications are permitted during the life of the agreement. Any modification requires a new Quick Quote.

Supplier and Quotation Requirements The supplier must be a duly licensed and bonded firm authorized to operate in the State of Alabama. Submit evidence of licensing and bonding with the Quick Quote.

Invoices shall be submitted monthly in arrears. No subcontracting is permitted under this solicitation or resulting agreement.

All Quick Quotes must remain valid for thirty (30) days from the date of submission.

Review the Solicitation Documents for the complete scope, service schedule, pricing requirements, and detailed duties.

Services are required after 5:00 p.m. on Monday, Wednesday, and Friday, reduced to two days during State and Federal holiday weeks. Monthly invoices shall reflect reduced service during holiday weeks using the pricing basis established at award. Invoices shall be submitted monthly in arrears.

The supplier shall sign the "in & out" sheet at each visit, recording both arrival and departure times. Advance notification is required if an exception to the scheduled service day or time is needed.

Mandatory Site Visit A mandatory site visit will be held on Monday, September 21, 2026, at 10:00 a.m. at the APOABF service location, 514 S McDonough St., Montgomery, Alabama.

All prospective suppliers must attend and confirm attendance by email to jeanne.lee@apoabf.alabama.gov. The current supplier must also attend; its identity as the incumbent shall remain anonymous during the solicitation process.

The awarded supplier shall attend a mandatory post-award site visit to discuss plans for carrying out the service specifications. The visit shall not modify the awarded pricing, scope, specifications, or deliverables; any modification requires a new Quick Quote.

Failure to comply with solicitation requirements, including mandatory site visit attendance, may result in the supplier's response being deemed non-responsive.