Fuel Site Testing, Maintenance & Repair

The City of Sacramento, Department of Public Works, is soliciting bids for fuel site testing, maintenance, and repair services for aboveground and underground storage tanks and dispensing equipment under RFB# B27153311004, with bids due November 4, 2026 at 2:00 PM PST. A 5% Local Business Enterprise (LBE) participation requirement applies; bidders must either qualify as an LBE themselves or subcontract with qualified LBEs.

Work is assigned on a job-by-job or task-by-task basis through Fleet Management's Notice to Proceed, with no guaranteed minimum work volume. The scope encompasses monthly visual inspections, employee training, secondary containment testing, monitoring system certification, spill bucket testing, vapor recovery testing, leak detector testing, and 24/7 emergency repair services with a response time requirement of less than six hours. The pricing schedule includes 17 line items covering fuel filter installation (35 estimated quantities), diesel dispenser cleaning (22 quantities), product hose and nozzle replacement, annual monitoring certification (35 quantities), and hourly labor rates for non-periodic maintenance (100 estimated hours). Services support ten City of Sacramento fuel sites equipped with seven Veeder-Root TLS 350 monitoring systems, one Ronan X765-A2 system, three Veeder-Root AST monitoring systems, and dispensing equipment from Tokheim, Gasboy, Dresser Wayne, and OPW manufacturers.

Bidders must hold ICC certification, manufacturer training and certification, and state licensing for all service technicians. Certificates of insurance are required: Commercial General Liability ($2 million per occurrence / $4 million aggregate), Automobile Liability ($1 million per accident), Workers' Compensation ($1 million minimum), and Contractors Pollution Liability ($2 million per claim/occurrence and aggregate). Successful awardees must obtain a Business Operations Tax Certificate from the City of Sacramento.

The contract term is five years, replacing the current contract expiring end of 2026. Questions are due October 23, 2026 at 2:00 PM PST. A virtual public bid opening will occur November 4, 2026 at 2:00 PM PST, with award notification expected the week of November 4 and contract award targeted for the week of November 9. The city reserves the right to award in whole or in part, reject any bids, increase or decrease quantities, and make multiple awards to ensure service continuity. Payment terms are Net 30 unless prompt payment discount is offered, with payment made in arrears.