RFB# B27153311004 FUEL SITE TESTING, MAINTENANCE AND REPAIR

Form Revision Date 1/16/2025 1

REQUEST FOR BIDS – NON-PROFESSIONAL SERVICES

Request for Bids No. RFB#27153311004 Project Name: Fuel Site Testing, Maintenance and Repair

Questions due by: 10/23/2026 2:00 PM PST Bid Due By: 11/4/2026 2:00 PM PST

Estimated Week of Award Notification: Week of 11/04 Estimated Week of Contract Award: Week of 11/9

PRE-BID CONFERENCE MEETING

☒ No

☐ Yes, attendance is optional -OR- ☐ Yes, attendance is MANDATORY NOTE: Bids from bidders who do not attend a MANDATORY pre-bid meeting shall be deemed non-responsive.

Date:

Time:

Location site name:

Address:

Bldg./Floor/Room:

City:

Link for virtual meeting:

PUBLIC BID OPENING

☒ Yes ☐ No

Public Bid Openings will be held as soon as pracƟcable aŌer the submission deadline. ProspecƟve bidders are invited to aƩend the public opening. Details about the public opening are as follows:

Bid Opening Date: November 4, 2026

Bid Opening Time 2:00 PM PST, or as soon as practical thereafter

Location site name: Virtual Meeting via Zoom – see link below

Address:

Bldg./Floor/Room:

City:

Link for virtual meeting: https://cityofsacramento-org.zoom.us/j/93077455918

NOTE:

The City of Sacramento reserves the right to modify the dates and other criteria listed at its sole discretion. Prospective bidders will be notified of any significant changes by addendum issued via the City of Sacramento’s online bid portal. All information submitted in or in connection with a bid is submitted under penalty of perjury. The City shall have the right to terminate at any time any Contract awarded pursuant to a bid that contains false information. The return of a signed bid shall constitute a promise to supply in accordance with terms and conditions shown herein. All bid submissions become public record.

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Table of Contents

1 Scope of Services Page 3 2 Current Conditions Page 8 3 Bid Submission Page 9 4 Applicable Ordinances and Programs Page 12 5 Bid Evaluation Process Page 15 6 Administrative Requirements Page 17 7 Attachments and Exhibits Page 22

AƩachments

AƩachment 1 – Bid Signature Page

AƩachment 2 – Payment Discount

AƩachment 3 – Pricing Schedule

AƩachment 4 – Equal Benefits Ordinance DeclaraƟon of Compliance

AƩachment 5 – Insurance Requirements

AƩachment 6 – Local Business Enterprise ParƟcipaƟon Requirement

AƩachment 7 – Technical SpecificaƟon Acknowledgment

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1. SCOPE OF SERVICES

1.1 IntroducƟon

The City of Sacramento, Department of Public Works is soliciƟng bids to: procure a vendor to provide the City of Sacramento with high quality fuel site tesƟng, maintenance and repair as required in accordance with the provisions and specificaƟons contained herein..

1.2 Scope of Services

CONTRACTOR shall provide fuel site testing, maintenance, and repair services as specified in this invitation for bid, B27153311004. CONTRACTOR acknowledges that work will be assigned on a job-by-job or task-by-task basis through Fleet Management's issuance of a Notice to Proceed. Service needs may vary throughout the term of this Agreement and are not guaranteed. The City may require no services under this Agreement, in which case CONTRACTOR shall receive no compensation. If services are requested and performed, total compensation shall not exceed the amount specified in Exhibit B during the five-year term of the Agreement.

CONTRACTOR shall not commence any work until receiving a Notice to Proceed from Fleet Management. All work performed pursuant to a Notice to Proceed shall be subject to the terms and conditions of this Agreement.

Technical Specifications

1. Purpose The purpose of these specifications is to define the requirements for the service, testing, training, maintenance, and repair of Aboveground Storage Tank (AST) and Underground Storage Tank (UST) fuel storage facilities and dispensing equipment operated by the City of Sacramento.

2. Service Technician Qualifications Any individual performing service technician duties shall meet the following requirements:

2.1 Licensing Requirements

Technicians must possess, or be employed by an individual who possesses, one of the following current licenses or certifications, as applicable:

Designated Operator Certificate Class A General Engineering Contractor License C-10 Electrical Contractor License C-34 Pipeline Contractor License C-36 Plumbing Contractor License C-61 (D40) Limited Specialty Service Station Equipment and Maintenance Contractor License

Individuals holding a tank testing license issued by the State Water Resources Control Board satisfy this licensing requirement.

2.2 Manufacturer Training and Certification

Technicians shall be trained and certified by the manufacturers of the equipment being serviced.

Current City of Sacramento monitoring systems include:

Seven (7) Veeder-Root TLS 350 systems One (1) Ronan X765-A2 system Three (3) Veeder-Root AST monitoring systems

Fuel dispensing equipment includes:

Tokheim Gasboy Dresser Wayne

OPW

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2.3 Monitoring Equipment Repairs

Technicians performing repairs on monitoring equipment shall obtain training and certification from the equipment manufacturer.

2.4 Secondary Containment Testing

Technicians conducting secondary containment testing shall obtain training and certification from either:

The developer of the testing equipment or testing method being used; or The manufacturer of the secondary containment system being tested.

2.5 Alternative Training and Certification

If no training or certification exists that satisfies the testing and repair requirements, the County of Sacramento may approve comparable alternative training or certification.

2.6 Certification Renewal

All manufacturer-issued training and certifications shall be maintained and renewed in accordance with the manufacturer's recommended schedule, including completion of applicable refresher courses.

2.7 ICC Certification

Service technicians shall possess, or work under the direct supervision of, an individual physically present at the work site who holds a current International Code Council (ICC) California UST Service Technician Certification.

3. Inspector Qualifications Local agency inspectors conducting UST inspections shall:

Hold a current ICC California UST Inspector Certification.

Renew certification every twenty-four (24) months by:

o Passing the ICC Inspector Examination; or o Meeting equivalent criteria approved by the Division of Water Quality Underground Storage Tank Program

Manager.

4. Testing Requirements

4.1 General Requirements

The vendor shall be responsible for ensuring all required testing is completed by the applicable due dates. Refer to Attachment 1 for site locations and testing schedules.

4.2 Secondary Containment Testing

In accordance with state law, secondary containment systems shall be tested every three (3) years using approved procedures that demonstrate the system performs as originally installed.

4.3 Annual Monitoring System Testing

Monitoring systems shall be tested annually in accordance with state requirements and concurrent with the annual monitoring system certification.

4.4 Annual SMAQMD Compliance Testing

Testing shall be performed annually. A pre-test shall be conducted prior to notifying the Sacramento Metropolitan Air Quality Management District (SMAQMD) to ensure the facility is prepared for compliance testing.

Where applicable, testing shall include:

1. Static Pressure (Leak Decay) Test

2. Air-to-Liquid (NL) Test

3. Dynamic Back Pressure Test

4. Liquid Removal Test for Balanced Systems

4.5 Spill Bucket Testing

Spill bucket testing shall:

Be conducted annually.

Be performed concurrently with monitoring system certification testing.

Include advance notification and submission of test results to the Sacramento County Environmental Management

Department.

5. Vendor Personnel Requirements Personnel performing testing services shall:

Be certified by the State of California.

Possess a valid ICC Certification Number.

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The vendor shall submit with its bid the ICC certification numbers and manufacturer certifications for all personnel assigned to City fuel sites, including:

1. California UST System Operator Certification

2. California UST Service Technician Certification

3. California UST Inspector Certification

4. Manufacturer training and certification for monitoring systems and dispensers

5. Class A General Engineering Contractor License

6. Inspection and Training Services

6.1 Monthly Inspections

The contractor shall perform monthly visual inspections of City facilities, monitoring systems, and facility records and provide a written inspection report documenting findings.

6.2 Employee Training

The contractor shall provide:

Initial training Annual refresher training New-hire training

Training shall cover:

UST system operation Employee roles and responsibilities Monitoring equipment operation Spill response procedures Alarm response procedures

Documentation of all training shall be provided to the City.

6.3 Deficiency Follow-Up Inspections

The contractor shall perform follow-up inspections, as needed, to investigate and resolve monitoring system deficiencies or other issues identified during monthly inspections.

7. Repair and Emergency Response Services

7.1 Emergency Repair Services

The contractor shall provide repair services twenty-four (24) hours per day, seven (7) days per week, including holidays.

Response time shall be less than six (6) hours from the initial service request.

Failure to meet required response times may be considered grounds for contract termination.

7.2 Non-Periodic Maintenance and Repair Services

The vendor shall provide hourly rates for ten (10) hours of non-periodic maintenance and repair services, including:

Emergency services Non-emergency services After-hours work Holiday work Mileage charges

The hourly rate shall remain the same regardless of the time of day, day of the week, or holiday status.

8. Program Management Requirements The City seeks comprehensive management of its AST and UST systems and dispensing equipment as regulated by:

Title 23 of the California Code of Regulations Sacramento Metropolitan Air Quality Management District (SMAQMD) Rule 449

The contractor shall provide:

Required testing services Repair services Preventive maintenance AST and UST recordkeeping Regulatory agency coordination and compliance support

Copies of all inspection records shall be maintained at each site by the designated site administrator.

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9. Service Locations The successful bidder shall support all City fuel sites identified in the Special Provisions (Pages 19-20).

Additional storage and dispensing sites may be added during the term of the contract. Site locations, sizes, and facility types are subject to change.

10. Contract Provisions

10.1 Non-Exclusive Agreement

Nothing in this contract shall prohibit the City from purchasing similar products or services from other suppliers.

10.2 Certification of Contract History

The bidder certifies that, during the three (3) years preceding the submission of its bid, it has not had one or more City contracts or transactions terminated for cause or default.

Site LocaƟons Contractor shall support all City fuel sites. Other storage and dispensing sites may require support. Site locaƟons, size and types are subject to change. The first table are the main fuel sites; the second table are all City fuel sites.

LocaƟon Storage Tank

Monitoring System

North Area Corp Yard (NACY)-928 Del Paso Road AST Veeder Root

Meadowview City Service Center - 2812 Meadowview Rd.

UST Veeder Root

Kinney Police Facility - 3550 Marysville Blvd. UST Veeder Root

South Area Corp Yard (SACY) - 5730 24th Street UST Veeder Root

Rooney Police Facility- 5303 Franklin Blvd. UST Veeder Root

SuƩer's Landing - 28th and A Street AST Veeder Root

Richards Facility - 300 Richards Blvd. AST Veeder Root

Sacramento Marina - 2710 Ramp Way UST Veeder Root

Land Park - 18th Street, North of 15th Ave. AST No Tank Monitor

Sac City Library - 828 I Street UST Ronan

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2. CURRENT CONDITIONS

2.1 About the City of Sacramento

Founded in 1849, the City of Sacramento is the oldest incorporated city in California and is the capital city of California. It has a populaƟon of over 500,000. Sacramento is a progressive City with great pride in its ethnic and cultural diversity, concern for environmental and social issues, and emphasis on quality in the provision of governmental services. Sacramento is a Charter City, which operates under a City Council Manager form of government. It has an annual budget of $1.6 billion and approximately 5,000 full-Ɵme equivalent posiƟons.

2.2 Current Project CondiƟons

Services are currently contracted out. The City has a maximum contract term of five years, the current contract expires at the end of 2026 so a bid is being put out to procure a contractor prior to contract expiraƟon..

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3. BID SUBMISSION

3.1 Submission InformaƟon

All bids shall be clearly and disƟnctly wriƩen without erasure or modificaƟon, and properly signed by an authorized party, who shall indicate the capacity in which the signature is executed. All bids must show the full name of the firm bidding and all responses must be wriƩen in ink, printed on a typewriter, or computer generated. Bids received aŌer the deadline, or bids submiƩed in a manner contrary to that prescribed in the bid, shall be deemed non-responsive.

Responses made in pencil will not be considered. Bids must be submiƩed on the forms included herein as follows:

☐ Submit bids electronically through PlanetBids: hƩps://pbsystem.planetbids.com/portal/15300/portal-home NoƟficaƟon of the bid results will be sent to all bidders through PlanetBids -or- ☒ Submit hard copy bids to:

OFFICE OF THE CITY CLERK

915 I STREET, NEW CITY HALL

5TH FLOOR PUBLIC COUNTER

SACRAMENTO, CA 95814

Hard copy bids must be submiƩed in a sealed envelope or package. Bid submission envelopes/packages shall exhibit the City’s bid name and number, and include the vendor’s name and address printed on the outside of the envelope/package. The City is not responsible for misaddressed bid submiƩals.

3.2 Public Opening

☒ Bidders are invited to be present at the opening of bids. The public opening will be held at:

A Virtual Zoom meeƟng using the following link hƩps://cityofsacramento-org.zoom.us/j/93077455918), at or aŌer 2:00 P.M. on 11/4/2026 AŌer opening, bids may be inspected in the City Clerk’s office.

-or-

☐ A public opening will not be held. NoƟficaƟon of bid results will be sent to all bidders.

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3.3 Standard Forms to be SubmiƩed with Bid

The following items are required to be submiƩed with bid package in order to be considered for contract award:

☒ AƩachment 1 - Bid Signature Page ☒ AƩachment 2 – Payment Discount ☒ AƩachment 3 – Pricing Schedule ☒ AƩachment 4 – Equal Benefits Ordinance DeclaraƟon of Compliance ☐ AƩachment DELETE – Local Business Enterprise 5% Preference Form ☒ AƩachment 5 – Local Business Enterprise ParƟcipaƟon Program Form ☒ Bid Security ☒ Performance Bond AƩachment 6 Technical SpecificaƟon Acknowledgement AƩachment 7 AƩachment

3.4 Bid Security

Bid security is: ☐ Required ☒ Not Required If required, bid security approved by the City must accompany the bid, in the amount of N/A % of the total amount of the bid. Bid security can be in the form of a cashier’s check, cerƟfied check, or a bid bond from a surety company authorized to do business in the State of California. Bid securiƟes will be returned to all except the three lowest bidders within ten days aŌer the opening of all bids. The bid security of the two unsuccessful contractors will be returned aŌer the successful contractor has executed the contract. Bid security of the successful contractor will be returned when the contract is signed and all other contract award requirements have been met.

3.5 Performance Bond

A performance bond is: ☐ Required ☒ Not Required

If required, a performance bond approved by the City must be submiƩed by the successful bidder within ten days of the noƟficaƟon of the intent to award, in the amount of N/A % of the total amount of the bid. The performance bond can be in the form of a cashier’s check, cerƟfied check, or a bid bond from a surety company authorized to do business in the State of California. Such bond shall be approved as to form by the City AƩorney.

3.6 CerƟficate of Insurance

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Successful bidders are REQUIRED to submit the necessary cerƟficate(s) of insurance and endorsements as called for in the contract’s General Provisions prior to award of the contract.

3.7 Business OperaƟons Tax CerƟficate

Chapter 3.08 of the Sacramento City Code requires that anyone conducƟng business in the City of Sacramento obtain a Business OperaƟons Tax CerƟficate and pay the applicable tax if necessary. Successful bidders will be REQUIRED to show compliance with this requirement prior to award of the contract.

To obtain informaƟon about the Business OperaƟon Tax CerƟficate, contact the City of Sacramento Revenue Division at (916) 808-8500 or visit:

hƩps://www.cityofsacramento.gov/finance/revenue/business-operaƟons-tax

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4. APPLICABLE ORDINANCES AND PROGRAMS

4.1 Local Business Enterprise (LBE) Five Percent (5%) Bid EvaluaƟon Preference

☐ The LBE 5% Preference is applicable to this Request for Bids.

-or- ☒ The LBE 5% Preference is not applicable to this Request for Bids.

☐ The LBE 5% Preference is not applicable to this Request for Bids as the project is Federally-funded.

For contracts under $250,000, firms that qualify as a local business enterprise (LBE) will receive a 5% preference on all City procurement opportuniƟes. The prime bidder must qualify under the LBE to receive preference points; subcontractors will not be considered. For professional service contracts only, this preference also applies to procurement opportuniƟes of $250,000 or more.

Detailed informaƟon about this program can be found in the City’s LBE Policy, located at:

hƩps://www.cityofsacramento.gov/finance/procurement/contract-ordinances

4.2 Local Business Enterprise (LBE) ParƟcipaƟon Program

☒ The LBE ParƟcipaƟon Requirement is applicable to this Request for Bids.

-or- ☐ The LBE ParƟcipaƟon Requirement is not applicable or has been waived for this Request for Bids.

-or-

☐ The LBE ParƟcipaƟon Requirement is not applicable for this Request for Bids as the project is Federally-funded.

The LBE ParƟcipaƟon Program is applicable to non-professional, professional, and public project/construcƟon contracts $250,000 or more unless waived by the City Manager or the City Manager's designee. This program provides enhanced opportuniƟes for the parƟcipaƟon of qualifying business in the City's contracƟng and procurement acƟviƟes. A minimum of 5% LBE parƟcipaƟon is required. To receive credit for the 5% minimum parƟcipaƟon requirement, bidders must either (a) be an LBE, or (b) subcontract with a qualified LBE. Bidders wishing to qualify for this requirement using subcontractors must submit the Subcontractor and Local Business Enterprise ParƟcipaƟon VerificaƟon Form with their bid.

Detailed informaƟon about this program and the Subcontractor and Local Business Enterprise ParƟcipaƟon VerificaƟon Form can be found at: hƩps://www.cityofsacramento.gov/finance/procurement/contract-ordinances

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4.3 SB 1383

☐ Goods/services being requested on this solicitaƟon qualify as Recovered Organic Materials and will be subject to reporƟng requirements outlined in SB 1383.

☒ SB 1383 requirements are NOT APPLICABLE to this solicitaƟon.

Beginning January 1, 2022, SB 1383 requires ciƟes and counƟes to procure annually a quanƟty of recovered organic waste products to meet their annual procurement target. These procurement requirements will strengthen California’s green, self-sustaining economy. CalRecycle assigns an annual procurement target to each jurisdicƟon based on its populaƟon. JurisdicƟons can fulfil their target by procuring any combinaƟon of the following recovered organic waste products:

Compost Mulch Renewable Energy (TransportaƟon Fuel, Heat, Electricity) from Anerobic DigesƟon and Electricity from

Biomass Conversion.

Full regulatory requirements can be found at:

hƩps://govt.westlaw.com/calregs/Browse/Home/California/CaliforniaCodeofRegulaƟons?guid=IBB2CD6505B4D1 1EC976B000D3A7C4BC3&originaƟonContext=documenƩoc&transiƟonType=Default&contextData=(sc.Default)

4.4 Sustainable Purchasing Preference

☐ Preference will be given to vendors submiƫng bids for materials that qualify as “sustainable under the City’s Sustainable Purchasing Policy. Only applicable to materials totaling $50,000 or less and bid as a separate line item or items.

-or- ☒ Preference will not be given to vendors submiƫng bids for materials that qualify as “sustainable under the City’s Sustainable Purchasing Policy.

The City of Sacramento’s Sustainable Purchasing Policy can be found at:

hƩps://www.cityofsacramento.gov/content/dam/portal/finance/Procurement/sustainability/Sustainable_Purcha sing_Policy_SPP.pdf

4.5 Prevailing Wage

☐ The contracts resulƟng from this solicitaƟon will be subject to Prevailing Wage Rates -or- ☒ The contracts resulƟng from this solicitaƟon will not be subject to Prevailing Wage Rates

Contracts for “Public Works” as defined in California Labor Code secƟon 1720 including construcƟon work in an amount exceeding $25,000, or, alteraƟon, demoliƟon, repair, or maintenance work in an amount exceeding $15,000, and contracts for janitorial services per City of Sacramento Code secƟon 3.56.070 C., are subject to Prevailing wage.

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4.6 AddiƟonal Ordinances

InformaƟon on addiƟonal ordinances may be found at:

hƩps://www.cityofsacramento.gov/finance/procurement/contract-ordinances

The Local Ordinance & Bid Preference Requirements Table outlines which ordinances apply to procurement contracts by type and dollar amount:

hƩps://www.cityofsacramento.gov/content/dam/portal/finance/Procurement/contract-ordinances/Local- Ordinances-and-Bid-Preference-Requirements-Table.pdf

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5. BID EVALUATION PROCESS

5.1 Bid EvaluaƟon

a. In determining the amount bid by each bidder, the City shall disregard mathemaƟcal errors in addiƟon, subtracƟon, mulƟplicaƟon, and division that appear obvious on the face of the bid. When such a mathemaƟcal error appears on the face of the bid, the City shall have the right to correct such error and to compute the total amount bid by the bidder based on the corrected figure or figures.

b. When an item price is required, and it is inconsistent with the extended price listed for the total quanƟty requested (item price Ɵmes esƟmated quanƟty needed), the item price shall prevail over the extended price for the item unless, in the sole discreƟon of the City, such a procedure would be inconsistent with the intent of the bid process. The total paid for each such item of work shall be based upon the item price and not the total extended price.

c. Should the bid contain only a total extended price for the item and the item price is omiƩed, the City shall determine the item price by dividing the total extended price by the esƟmated quanƟty needed, as listed in this RFB.

d. If the bid contains neither the item price nor the price for the item, then it shall be deemed incomplete and the bid shall be disregarded.

e. If prospecƟve bidders are bidding an item “or equal,” the bidders shall list the manufacturer’s name and product number of the item offered in the space provided. If such informaƟon is not provided, it will be assumed that the bidder is offering the exact item specified. The City’s decision as to whether an item is an equal to the item specified shall be final.

5.2 DeterminaƟon of Lowest Responsible Bidder

Sacramento City Code 3.56.020 provides that the lowest responsible bidder shall be determined as follows:

f. In determining whether a bidder is responsible, consideraƟon shall be given to: (i) the quality and performance of the supplies to be provided by the bidder; (ii) the ability, capacity and skill of the bidder to perform the contract or effectuate the transacƟon; (iii) the ability of the bidder to perform the contract or effectuate the transacƟon within the Ɵme specified, without delay; (iv) the character, integrity, reputaƟon, judgment, experience and efficiency of the bidder; (v) the quality of the bidder's performance on previous purchases by, or contracts with, the City; (vi) the ability of the bidder to provide future maintenance, repair parts and services for the supplies provided.

g. Based on the informaƟon provided in the bids, the City Council or the City Manager, as the case may be, shall idenƟfy those bids that are subject at the Ɵme of bid opening to the City's local sales or use tax under the provisions of Part 1.5 of Division 2 of the California Revenue and TaxaƟon Code and Chapter

3.24 of the City Code. The lowest responsive, responsible bidder shall be determined aŌer the amount of local sales or use tax that would be received by the City is deducted from such bids. This deducƟon shall be in addiƟon to the applicaƟon of any bid price preferences authorized by subsecƟon iii., below.

h. The City Council may by resoluƟon, from Ɵme to Ɵme, adopt programs or procedures for providing bid price preferences, including but not limited to, preferences to promote the parƟcipaƟon and uƟlizaƟon

Form Revision Date 1/16/2025 16 of local business enterprises, energy conservaƟon and sustainability in the City's contracƟng for supplies and nonprofessional services. The lowest responsible bidder shall be the responsible bidder whose bid price is the lowest aŌer all bid prices are calculated to include any such preferences. The calculaƟon of such preferences shall be in addiƟon to any deducƟon of sales or use tax required by subsecƟon ii., above.

5.3 Local Business Sales or Use Tax

The lowest responsible bidder shall be determined aŌer the amount of local sales or use tax that would be received by the City is deducted. The current rate at which such local sales or use tax is received by the City is one percent (1%). Therefore, in evaluaƟng bids to determine the lowest responsible bidder, bids that are subject to this tax at the Ɵme of opening shall have an amount equal to one percent (1%) of the taxable total deducted from the bids. This deducƟon shall be in addiƟon to the applicaƟon of any price preferences or other deducƟons authorized by the City Code. Such deducƟons shall be made for bid evaluaƟon purposes only. Contract awards shall reflect the actual prices submiƩed.

If this RFB is for Goods and Services, respondents must idenƟfy all taxable materials on a separate line item(s) from services to receive this price preference.

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6. ADMINISTRATIVE REQUIREMENTS

6.1 Bid Forms

Official Electronic copies of this bid document can be obtained only from the City of Sacramento’s official online bid portal: hƩps://pbsystem.planetbids.com/portal/15300/portal-home Any addiƟonal informaƟon (Addenda, Q&A, etc.) pertaining to this bid will also be found at the above link.

Bid informaƟon obtained from third party sources will not be considered official and will not fulfill a bidder’s responsibility for all official bid informaƟon as posted on our official site at the link above. Documents obtained from such sources may be incomplete, resulƟng in responses that are rejected as incomplete and/or non-responsive.

6.2 QuesƟons

All quesƟons must be submiƩed electronically via the City’s online bid portal prior to the Q&A Deadline:

hƩps://pbsystem.planetbids.com/portal/15300/portal-home

WriƩen responses to quesƟons will be provided by the City as either an addendum or an email to all prospecƟve bidders via the City’s online bid portal.

If a quesƟon arises aŌer the Q&A Deadline – it may be emailed to schatman@cityofsacramento.org . If the department soliciƟng the bid determines a response is needed, it shall issue an addendum to the solicitaƟon to re-open the Q&A period to allow the quesƟon to be asked and answered via the online bid portal and to allow other prospecƟve bidders to submit addiƟonal quesƟons for a limited period of Ɵme.

6.3 Alternate Bids

Alternate bids are invalid unless invited and covered by the specificaƟons. Please note, all submissions are subject to rejecƟon when unsolicited alternate bids are submiƩed.

6.4 Interest in More Than One Bid

No bidder shall knowingly be interested in more than one bid as the principal bidder, as prohibited by City Code SecƟon 3.56.130.

6.5 City’s Rights

City reserves the right to take any of the following acƟons in its absolute discreƟon:

a. to award in whole or in part.

b. to reject any and all bids.

c. to increase or decrease the quanƟƟes as listed.

d. to issue subsequent Requests for Bids (RFB).

e. to approve or disapprove the use of parƟcular subcontractors and/or suppliers.

f. to waive any informaliƟes or minor irregulariƟes, as determined in its sole discreƟon, in connecƟon with the bids received.

g. to make mulƟple awards to provide alternate sources to ensure conƟnuity of services.

h. to accept a bidder’s signed offer and issue a purchase order directly to the bidder based on the RFB.

6.6 City Code

All applicable provisions of the City Code, including but not limited to the provisions of Chapter 3.56, are applicable to all bids submiƩed and contracts awarded.

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6.7 Equipment

If equipment is bid, it shall be the newest and latest model in current producƟon. Used, re-manufactured, shopworn, demonstrator, prototype of disconƟnued models are not acceptable unless otherwise sƟpulated by the City.

6.8 Brand Name or Equivalent

Items may be bid that are equivalent to the item stated in the bid document unless this request for bids states that no alternaƟves will be accepted. Offers for equivalent items shall state the brand and model number. The bidder may aƩach appropriate documentaƟon to support their claim of equivalency. The burden of proof and the cost of analysis shall be the responsibility of the bidder. The City is the sole judge as to whether an offered item is equivalent to the requested item and the City’s decision shall be final. When equipment must be provided by an original equipment manufacturer to comply with warranty restricƟons, the City will not accept equivalent items offered.

6.9 Samples

Samples of items, when requested, shall be furnished to the City free of charge of any kind, including freight or handling charges. Samples of items may be retained for future comparison. Samples may be damaged or destroyed by tesƟng. Samples shall be returned to the bidders only upon request, and at the bidder’s cost.

6.10 Payment Terms

Payment terms will be considered as Net 30 unless a cash discount for earlier payment is offered by the bidder.

When prompt payment discounts are offered, the calculated discount will be subtracted from the final bid amount and the discounted amount will be used to determine lowest bid. Discounts offered for payment in less than twenty

(20) days will not be considered as a basis for award. Payment for services shall be in arrears.

6.12 Mandatory Pre-Bid Conference

If a mandatory pre-bid conference is indicated on the cover of this request for bid, all bidders are required to aƩend the conference. Failure to aƩend this conference will result in rejecƟon of your bid. If a mandatory Pre-Bid Conference is indicated, bid packages will be made available only through the Ɵme and date of the conference.

Subsequent addenda, if applicable, will be furnished only to those bidders who aƩended the Mandatory Pre-Bid Conference.

6.13 Pre-Award Conference

The apparent lowest responsible bidder may be required to aƩend a pre-award conference at a mutually acceptable Ɵme at which requirements of the contract will be reviewed. At that Ɵme, samples of forms, reports etc., will be submiƩed by the contractor for final approval.

6.14 Award by Item or Group

The City reserves the right to increase or decrease quanƟƟes listed, make separate awards for any item, line-item or category/group of items to the lowest responsible bidders for such items or category/groups of items.

6.15 MulƟple Awards

The City reserves the right to make mulƟple awards in order to provide for mulƟple sources, to ensure conƟnuity of supply if meeƟng the City's requirements within an acceptable Ɵme period may exceed the capacity or capability of the primary contractor.

Form Revision Date 1/16/2025 19

6.16 Contract Award

Within ninety (90) days aŌer bid opening, a contract will be awarded by the City to the lowest responsible bidder(s), subject to the right of the City to reject all bids or waive informaliƟes or minor irregulariƟes, as it may deem proper.

The Ɵme for awarding a contract may be extended in the sole discreƟon of the City, if required to evaluate bids or for such other purposes as the City may determine, unless the Bidder objects to such extension in wriƟng with its Bid. The City may accept a Bid offer by issuance of a NoƟce of Award LeƩer, Contract and/or a purchase order noƟfying Bidder of award at any Ɵme on or before the 90th day following the day of Bid opening.

6.17 Non-Professional Services Agreement

a. The bidder(s) recommended for award will be required to sign a Non-Professional Services Agreement.

A copy of the agreement can be found at the following web address:

hƩps://www.cityofsacramento.gov/finance/procurement/standard-agreements

b. Bidders are responsible for reading and understanding all of the requirements of the agreement prior to submiƫng their bid. QuesƟons about any porƟon of the agreement shall be submiƩed in the manner specified in this bid.

c. In addiƟon, the resulƟng contract may be subject to three City Ordinances referenced in the agreement.

These ordinances shall be reviewed at the following web address:

hƩps://www.cityofsacramento.gov/finance/procurement/contract-ordinances

i. Living Wage Requirements for Non-Professional Service Agreements

ii. Requirements of the Non-DiscriminaƟon in Employee Benefits Code (EBO).

iii. Ban-the-Box Requirements.

6.18 Emergency/Declared Disaster Requirements

In the event of an emergency or if a City facility is declared a disaster area by the county, state or federal government, the contract resulƟng from this IFB may be subjected to unusual usage. The selected bidder shall provide service to the City during such an emergency or declared disaster under the same terms and condiƟons that apply during non-emergency/disaster condiƟons. If the consultant/vendor/supplier is unable to supply the goods/services under the terms of the contract because of a disrupƟon in its chain of supply or service, then the consultant/vendor/supplier shall provide proof of such disrupƟon which may include, but not be limited to a copy of a leƩer from the source of supply or service staƟng reason for the disrupƟon. AddiƟonal profit margin as a result of supplying goods/services during an emergency or a declared disaster shall not be permiƩed.

6.19 Bid Protest

Any bid protests are subject to the City’s adopted protest procedure. A copy of the City’s protest procedure is available at: hƩps://www.cityofsacramento.gov/finance/procurement/bid-opportuniƟes

Form Revision Date 1/16/2025 20

6.20 Business OperaƟons Tax CerƟficate

Sacramento City Code requires that any person or firm conducƟng business within or with the City of Sacramento obtain a Business OperaƟons Tax CerƟficate and pay the applicable tax if necessary. Successful Respondent(s) must meet this requirement prior to Award of the Contract.

To obtain informaƟon about the Business OperaƟons Tax CerƟficate, contact the City of Sacramento, Revenue Division, (916) 808-8500.

6.21 Licenses and Permits

By providing a submission in response to this solicitaƟon, the respondent represents and warrants that it has all licenses, permits, qualificaƟons, and approvals required for the Respondent to furnish the Goods and/or Services required by the City. If the respondent is an out-of-state enƟty, the respondent represents and warranƟes that it possesses a valid cerƟficate to transact business in the State of California issued by the California Secretary of State.

6.22 Submission Authority

By providing a submission in response to this SolicitaƟon, the bidder cerƟfies that the only persons or parƟes interested in its submission as principals are those named herein; that its bid is made without collusion with any other individual, firm, or corporaƟon; that it has examined all of the Contract Documents and proposes and agrees that if its Submission is accepted, the Respondent will execute the Contract Documents without amendment and fully perform the Contract; that the Respondent shall furnish all Goods and/or perform all Services specified in the Contract Documents, in the manner and Ɵme prescribed, and according to the requirements set forth therein; and that the Respondent shall accept the prices set forth in the Respondent's aƩached Pricing Schedule.

6.23 Submissions Property of City/Proprietary Bid Material

All documents submiƩed shall become the property of the City and subject to the State of California Public Records Act. Bidders must idenƟfy all copyrighted material, trade secrets or other proprietary informaƟon that the bidders claim are exempt from the California Public Records Act.

Bidder hereby warrants and represents that in submiƫng its Submission, it has not included or disclosed any intellectual property rights of any third party without authorizaƟon or license from the respecƟve third party intellectual property rights owner(s). Bidder hereby further warrants and represents that in performing the contract, if awarded, Bidder would not directly or contributorily infringe upon any intellectual property rights of any third party, including without limitaƟon trademarks, copyrights, patents, trade dress, trade secrets, know-how and proprietary informaƟon.

If any informaƟon or elements of the bid is set apart and clearly marked as “Trade Secret” or “Proprietary” when it is provided to the City, the City will give noƟce to the Bidder of the request for disclosure to allow the Bidder to seek judicial protecƟon from disclosure.

Failure by the Bidder to take Ɵmely steps to seek judicial protecƟon from disclosure shall consƟtute a complete waiver by the Bidder of any rights regarding the informaƟon designated as “Trade Secret” or “Proprietary” and such informaƟon may be disclosed by the City pursuant to applicable procedures under the California Public Records Act.

Under no circumstances will City have any obligaƟons to seek judicial protecƟon from disclosure for any bids or other materials submiƩed in response to this RFB.

The City has no liability for any disclosure, unless such disclosure is made in violaƟon of a court order obtained by a Bidder or pertains to materials marked as “Trade Secret” or “Proprietary” for which the City failed to give the above noƟce.

Bidders are responsible for reading and understanding all of the requirements of the agreement prior to submiƫng their bid. QuesƟons about any porƟon of the agreement shall be submiƩed in the manner specified in this bid.

Form Revision Date 1/16/2025 21

6.24 Bid Acceptance

The City cannot accept a bid failing to comply with any of the above requirements.

6.25 Purchase Order

One or more Purchase Orders may be issued to the Contractor on behalf of the City department or division ordering items/services covered in the contract. The Purchase Order will be enclosed with the resulƟng contract or will be issued shortly thereaŌer, and will become of the contract. Each Purchase Order will cite a specific dollar value to cover a parƟcular item or specified period of Ɵme. If a contract is for a specific period of Ɵme and extends beyond the close of the City’s fiscal year of June 30th a second purchase order may be issued.

The purchase order does not supersede any provision of the contract. Performance Ɵme and dates are determined solely by the contract.

Delivery of material and/or services are not to begin unƟl receipt of the purchase order.

6.26 CooperaƟve Purchasing

The use of any resulƟng contract may be extended to other government agencies and to other departments or divisions within the City of Sacramento. It shall be understood that all terms and condiƟons as specified herein shall apply. The City of Sacramento will not be an agent, partner or representaƟve of any other government agency purchasing through its Contract and is not obligated or liable for such purchases, including, but not limited to, payment for any order placed by any other government agency.

6.27 Taxpayer IdenƟficaƟon CerƟficaƟon

Contractor shall file a current version of the Department of the Treasury Internal Revenue Service Form W-9 with the City.

6.28 California Income Tax Withholding Status

Contractor shall cerƟfy its California income tax withholding status by filing a current version California Form 590 “Withholding ExempƟon CerƟficate” or California Form 587 “Nonresident Withholding AllocaƟon Worksheet” with the City.

ATTACHMENT 1 BID SIGNATURE PAGE

BID NO. B27153311004

FOR SERVICES/SUPPLIES: FUEL SITE TESTING AND MAINTENANCE

To the City of Sacramento:

The undersigned bidder (hereaŌer referred to as the “bidder” or the “Contractor”) submits the aƩached bid, and cerƟfies as follows:

that the only persons or parƟes interested in this bid as principals are those named herein as bidder; that this bid is made without collusion with any other person, firm, or corporaƟon; that in submiƫng this bid the bidder has examined all of the Contract Documents idenƟfied below; that the bidder proposes and agrees that if this bid is accepted, the bidder will execute and fully perform the contract for which bids are called; that the bidder shall perform all the work and/or furnish all the materials specified in the Contract Documents, in the manner and Ɵme therein prescribed, and according to the requirements as therein set forth; and that the bidder shall take in full payment therefore, the prices set forth in the aƩached Pricing Schedule.

CONTRACT DOCUMENTS

Performance of and payment for the contract for which bids are called shall be subject to all terms and condiƟons of the InvitaƟon for Bid, the Bid InstrucƟons and Requirements, the Bid, the Pricing Schedule(s), the Items Requiring Bidder Response, the Required SubmiƩals, the General CondiƟons, General Provisions and any Addenda, Amendments, Special Provisions, SpecificaƟons, Plans, or other requirements applicable to performance of the work and/or furnishing the materials specified herein. Such documents referred to herein as the “Contract Documents,”, are fully incorporated herein by this reference and are collecƟvely referred to as the “Contract.”.

By submiƫng this Bid, the Contractor agrees to fully perform each and every provision of the Contract, provided that City awards the Contract to the Contractor, and provided further that City shall have no obligaƟon hereunder unless and unƟl such award is made.

Contractor shall not make any changes to this form without City’s wriƩen approval, and any changes made without such approval shall be void.

To Be Filled Out By Bidder

NAME OF CONTRACTOR: _____________________________________________________________ ADDRESS: __________________________________________________________________________

PHONE #: FAX #: _____________________ E-MAIL:________________________

STATE TAX I.D. #: FED. TAX I.D. #: ___________________________

City of Sacramento Business Operation Tax Certificate #: __________________________________ (Contract award will not be processed without a valid and current Certificate Number.)

TYPE OF BUSINESS ENTITY (check one): _____ Individual/Sole Proprietor Partnership

_____ Corporation _____Limited Liability Company _____Other (please specify: ______________________________)

BY: (signature of authorized person) ______________________________________________

PRINT NAME:________________________________________________________________

TITLE: ______________________________________________________________________

Note: All informaƟon submiƩed in or in connecƟon with a bid is submiƩed under penalty of perjury. The City shall have the right to terminate at any Ɵme any contract awarded pursuant to a bid that contains false informaƟon.

ATTACHMENT 2 PAYMENT DISCOUNT

PAYMENT DISCOUNT:

Will you offer a prompt payment discount? Yes [ ] or No [ ] (Net 30 days)

If Yes, the Payment Discount is ______% for payment within ______ calendar days, which will be computed from the date delivery is made and is accepted by the City, or the date a proper invoice is received, whichever is later.

When prompt payment discounts are offered, the calculated discount will be subtracted from the final bid amount and the discounted amount will be used to determine lowest bid. Discounts offered for payment in less than twenty (20) days will not be considered as a basis for award.

ATTACHMENT 3 PRICING SCHEDULE

All pricing is to be in U.S. dollars.

Item Est.

Qty DescripƟon Unit Cost Extended Cost

1 35 Supply and install unleaded and diesel fuel filters for annual change $ $

2 22 Diesel fuel dispenser annual screen cleaning $ $

3 15 Supply and install replacement product hose breakaway, Husky models 2276 and 3360, 5 each, no excepƟon $ $

4 10 Supply and install replacement diesel product hose, Goodyear FSB1-

096-MXM $ $

5 10 Supply and install replacement unleaded product hose Goodyear 53236540-00500 5 foot Balance Hose with Premier $ $

6 15 Supply and install replacement product hose retractor $ $

7 10 Supply and install replacement unleaded nozzle $ $

8 10 Supply and install diesel nozzle $ $

9 10 Supply and install replacement unleaded nozzle face seal $ $

10 35 Annual monitoring cerƟficaƟon $ $

11 20 Product Line Test (if applicable) $ $

12 15 Annual spill bucket test (Fill and Vapor) $ $

13 35 Annual leak detector test $ $

14 35 SB989 TesƟng (Every 3 years) $ $

15 35 Vapor recovery tesƟng (Rule 449) as per unleaded AST and UST faciliƟes

16 144 UST systems operator monthly inspecƟon (includes annual training per employee)

17 100 Hourly labor rate for my addiƟonal work (nonperiodic maintenance) required by the City not specified above.

Nonperiodic maintenance is defined in the Technical SpecificaƟons

BIDDING GRAND TOTAL $

ATTACHMENT 4 EQUAL BENEFITS ORDINANCE DECLARATION OF COMPLIANCE

Name of Contractor: _ Address: _ The above-named Contractor (“Contractor”) hereby declares and agrees as follows:

1. Contractor has read and understands the Requirements of the Non-DiscriminaƟon In Employee Benefits Code

(the “Requirements”) aƩached hereto in SecƟon IV.

2. As a condiƟon of receiving this Contract, Contractor agrees to fully comply with the Requirements, as well as any addiƟonal requirements that may be specified in the City of Sacramento’s Non-DiscriminaƟon In Employee Benefits Code codified at Chapter 3.54 of the Sacramento City Code (the “Ordinance”).

3. Contractor understands, to the extent that such benefits are not preempted or prohibited by federal or state law, employee benefits covered by the Ordinance are any of the following:

a. Bereavement Leave

b. Disability, life, and other types of insurance c. Family medical leave

d. Health benefits

e. Membership or membership discounts f.

Moving expenses

g. Pension and reƟrement benefits

h. VacaƟon

i. Travel benefits

j. Any other benefit offered to employees

Contractor agrees that if Contractor offers any of the above-listed employee benefits, Contractor will offer those benefits, without discriminaƟon between employees with spouses and employees with domesƟc partners, and without discriminaƟon between the spouses and domesƟc partners of such employees.

4. Contractor understands that Contractor will not be considered to be discriminaƟng in the provision or applicaƟon of employee benefits under the following condiƟons or circumstances:

a. If the actual cost of providing a benefit to a domesƟc partner or spouse exceeds the cost of providing the same benefit to a spouse or domesƟc partner of an employee, Contractor will not be required to provide the benefit, nor shall it be deemed discriminatory, if Contractor requires the employee to pay the monetary difference in order to provide the benefit to the domesƟc partner or to the spouse.

b. If Contractor is unable to provide a certain benefit, despite taking reasonable measures to do so, if Contractor provides the employee with a cash equivalent Contractor will not be deemed to be discriminaƟng in the applicaƟon of that benefit.

c. If Contractor provides employee benefits neither to employee’s spouses nor to employee’s domesƟc partners.

d. If Contractor provides employee benefits to employees on a basis unrelated to marital or domesƟc partner status.

e. If Contractor submits wriƩen evidence of making reasonable efforts to end discriminaƟon in employee benefits by implemenƟng policies that will be enacted before the first effecƟve date aŌer the first open enrollment process following the date this Contract is executed by the City of Sacramento (“City”). Contractor understands that any delay in the implementaƟon of such policies may not exceed one (1) year from the date this Contract is executed by the City, and applies only to those employee benefits for which an open enrollment process is applicable.

f. UnƟl administraƟve steps can be taken to incorporate nondiscriminaƟon in employee benefits. The Ɵme alloƩed for these administraƟve steps will apply only to those employee benefits for which administraƟve steps are necessary and may not exceed three (3) months from the date this Contract is executed by the City.

g. UnƟl the expiraƟon of a current collecƟve bargaining agreement(s) if employee benefits are governed by such collecƟve bargaining agreement(s).

h. Contractor takes all reasonable measures to end discriminaƟon in employee benefits by either requesƟng that the union(s) involved agree to reopen the agreement(s) in order for Contractor to take whatever steps are necessary to end discriminaƟon in employee benefits or by ending discriminaƟon in employee benefits…