Fleet- Scag Equipment Diagnostic and Repair Services

The City of Columbus Division of Fleet Management is soliciting qualified contractors to provide diagnostic, maintenance, and repair services for Scag commercial mowing equipment under an Indefinite Quantity Agreement (IQA) with a due date of September 16, 2026.

The scope encompasses engine diagnostics and repair, gasoline and propane fuel system diagnostics, electrical and hydraulic system repair, transmission diagnostics, steering and brake system repair, deck and blade drive repairs, preventive maintenance, component replacement, and operational testing. Contractors must demonstrate current experience servicing Scag commercial mowing equipment, employ qualified technicians capable of servicing both gasoline and propane-powered units, maintain current OEM service information and diagnostic software, and perform all work in accordance with manufacturer specifications.

The estimated aggregate expenditure shall not exceed $50,000 during the contract term. The agreement establishes no guaranteed minimum quantity of work. All replacement parts must be new OEM parts or OEM-approved alternatives; used, rebuilt, remanufactured, or aftermarket components are prohibited without prior written City approval.

Prior to commencing repair work, contractors must submit a written estimate identifying equipment identification, cause of failure, recommended repairs, estimated labor hours, required parts, and total cost. Work is prohibited until receipt of authorization and a valid City Purchase Order. Invoicing must include PO number, invoice number, equipment identification, work description, labor hours, itemized parts, and total charges, submitted electronically to vleetinvoices@columbus.gov. Payment is made within Net 30 days following receipt and approval of properly submitted invoices. Contractors must maintain a clean and safe work environment, notify the City immediately of any additional repairs discovered, obtain written approval before performing work beyond the estimate, and comply with all applicable federal, state, and local laws and safety requirements.