63B78938-420C-46D6-A65C-9CDD698B5244.pdf
PDF 338 KB Posted
- Solicitation number
- RFQ033643
- Issued by
- Franklin County, Ohio
About this file
This is a Specifications and Scope of Work document issued by the City of Columbus, Division of Fleet Management, for an Indefinite Quantity Agreement (IQA) soliciting qualified contractors to provide diagnostic, maintenance, and repair services for Scag commercial mowing equipment on an as-needed basis. The scope of work encompasses a comprehensive range of services including engine diagnostics and repair, gasoline and propane fuel system diagnostics, electrical and hydraulic system repair, transmission diagnostics, steering and brake system repair, deck and blade drive repairs, preventive maintenance, component replacement, and operational testing. Contractors must demonstrate experience servicing Scag commercial mowing equipment, employ qualified technicians, maintain capability to repair both gasoline and propane-powered units, possess current OEM service information and diagnostic software, and perform all work in accordance with manufacturer specifications. The agreement establishes no guaranteed minimum quantity of work, and the City reserves the right to request additional repair services within the Contractor's capabilities.
The estimated aggregate expenditure under the agreement shall not exceed $50,000.00 during the contract term. All replacement parts must be new OEM parts or OEM-approved alternatives, with no used, rebuilt, remanufactured, or aftermarket components permitted without prior written City approval. Prior to commencing any repair work, contractors must submit a written estimate identifying equipment identification, cause of failure, recommended repairs, estimated labor hours, required parts, and total cost, with work prohibited until receipt of authorization and a valid City Purchase Order. Invoicing must include PO number, invoice number, equipment identification, work description, labor hours, itemized parts, and total charges, submitted electronically to vleetinvoices@columbus.gov. Payment is made within Net Thirty (30) Days following receipt and approval of properly submitted invoices. The Contractor must maintain a clean and safe work environment, notify the City immediately of any additional repairs discovered, obtain written approval before performing work beyond the estimate, and comply with all applicable federal, state, and local laws and safety requirements.
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Text version
CITY OF COLUMBUS
DIVISION OF FLEET MANAGEMENT
SPECIFICATIONS
SCAG EQUIPMENT DIAGNOSTIC AND REPAIR SERVICES
INDEFINITE QUANTITY AGREEMENT (IQA)
1.0 PURPOSE
The City of Columbus, Division of Fleet Management, is soliciting bids from qualiϐied contractors to provide diagnostic, maintenance, and repair services for Scag equipment on an as-needed basis under an Indeϐinite Quantity Agreement (IQA).
The intent of this agreement is to establish a source of supply for repairs necessary to maintain Scag equipment utilized by various City departments.
The estimated aggregate expenditure under this agreement shall not exceed Fifty Thousand Dollars ($50,000.00) during the term of the contract. The City does not guarantee any minimum quantity of work.
2.0 SCOPE OF WORK
The Contractor shall furnish all labor, supervision, equipment, tools, diagnostic equipment, transportation, and incidental materials necessary to inspect, diagnose, repair, and test Scag equipment.
Services may include, but are not limited to:
Engine diagnostics and repair
Gasoline engine repair
Propane (LP) fuel system diagnostics and repair
Electrical system diagnostics and repair
Fuel system diagnostics and repair
Cooling system repair (where applicable)
Hydrostatic drive and transmission diagnostics and repair
Hydraulic system diagnostics and repair
Steering and brake system repair
Deck, spindle, blade drive, and PTO repairs
Preventive maintenance
Replacement of worn or failed components
General mechanical repairs
Operational testing following completion of repairs
The City reserves the right to request additional repair services related to Scag equipment that are within the Contractor’s capabilities.
3.0 CONTRACTOR QUALIFICATIONS
The Contractor shall:
Have demonstrated experience servicing Scag commercial mowing equipment.
Employ technicians qualiϐied to diagnose and repair Scag equipment.
Be fully equipped to diagnose and repair both gasoline-powered and propane-powered (LP) Scag mowers.
Maintain access to current Scag Original Equipment Manufacturer (OEM) service information.
Possess OEM-speciϐic diagnostic software, specialty tools, and equipment required to accurately diagnose and repair Scag equipment and its associated engines and fuel systems.
Perform repairs in accordance with manufacturer speciϐications.
4.0 PARTS
Unless otherwise authorized by the Division of Fleet Management, all replacement parts shall be new Original Equipment Manufacturer (OEM) parts or OEM-approved replacement parts.
The Contractor shall not install used, rebuilt, remanufactured, or aftermarket components without prior written approval from the City.
5.0 ESTIMATES AND AUTHORIZATION
Prior to beginning any repair, the Contractor shall provide the Division of Fleet Management with a written estimate identifying:
Equipment identiϐication
Cause of failure
Recommended repairs
Estimated labor hours
Parts required
Total estimated cost
No repair work shall commence until the Contractor has received authorization from the Division of Fleet Management.
A valid City of Columbus Purchase Order (PO) number must be issued prior to the performance of any work.
Repairs performed without an authorized Purchase Order are performed at the Contractor’s risk and may not be eligible for payment.
6.0 INVOICING
Invoices shall include, at a minimum:
Purchase Order number
Invoice number
Equipment identiϐication
Description of work performed
Labor hours
Itemized parts
Total charges
Invoices shall be submitted electronically to:
ϐleetinvoices@columbus.gov
7.0 PAYMENT
Payment shall be made in accordance with the City’s standard payment terms of Net Thirty (30) Days following receipt and approval of a properly submitted invoice.
8.0 PERFORMANCE REQUIREMENTS
The Contractor shall:
Perform all work in a professional and workmanlike manner.
Notify the City immediately upon discovery of any additional repairs not included in the approved estimate.
Obtain written approval before performing any additional work.
Maintain a clean and safe work environment.
Comply with all applicable federal, state, and local laws, regulations, and safety requirements.
The City reserves the right to inspect all completed repairs and reject any work not meeting manufacturer speciϐications or accepted industry standards.
9.0 TERM OF AGREEMENT
This agreement shall be an Indeϐinite Quantity Agreement for Scag equipment repair services. Work shall be performed only as requested by the Division of Fleet Management through the issuance of authorized Purchase Orders.
The City makes no guarantee regarding the amount of work to be assigned under this agreement.
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