First Responder Liaison

The Kansas Department of Transportation (KDOT) is issuing a Request for Proposal (RFP) to procure First Responder Liaison consultant services to support first responder agencies in implementing post-crash care strategies throughout Kansas, with service delivery focused on Sedgwick County. KDOT will award either one full-time position or two part-time positions to provide statewide coverage, serving as liaisons between KDOT and fire, EMS, law enforcement, and other first responder agencies. Key responsibilities include conducting Roadway Issues for First Responders training, promoting Traffic Incident Management training, participating in Drive to Zero Coalition strategy meetings, investigating emerging post-crash care topics, and serving as a liaison between KDOT and local and state agencies. The position requires up to 40 hours per week for full-time roles or 20 hours per week for part-time roles, with responsive availability during standard business hours (Monday-Friday, 8:00 a.m. to 5:00 p.m. CST) and occasional evening/weekend work as needed. Bidders must have a minimum of five years' experience in a leadership role within a first responder agency and excellent written and verbal communication skills, with professional certifications such as EMT-P, FACPE, CHEP, RN, MSN, or FP-C being preferred. All proposals must include technical and cost proposals submitted separately, signed certifications regarding immigration compliance, tax clearance status, sexual harassment policy acknowledgment, Israel boycott certification, and telecommunications equipment compliance, along with three professional references and evidence of qualified staffing. The procurement event opened on April 13, 2026, with a proposal due date of May 19, 2026, at 2:00 p.m. CST; written questions for clarification must be submitted by close of business on Tuesday, April 28, 2026, and interested bidders must officially request an invitation from the Procurement Officer at least 24 hours before the official closing date and time.

The contract period runs from July 1, 2026, through September 30, 2027, with options to renew for two additional twelve-month periods based on available federal funding. Compensation is structured as a reimbursement model where the contractor maintains sufficient financial resources to underwrite all program costs and submits biweekly reimbursement requests based on verified invoices and expenses, with personnel services billed at an hourly rate for up to 1,040 hours annually for part-time positions and full-time rates set at double the part-time rate. Allowable reimbursable costs include actual travel expenses (mileage at current IRS standard rates, airfare, lodging, and per diem), commodities (up to 50 percent of monthly cell phone and home internet charges, postage, office supplies), and conference registration fees, with travel expenses reimbursed according to GSA per diem rates and KDOT's Behavioral Safety Travel and Food Policy. Part-time liaisons receive 60 hours of discretionary time annually, while full-time liaisons receive 120 hours, and KDOT will reimburse the contractor every two weeks following receipt and verification of invoices, with final claims due within 30 days after the contract period ends. Bidders must include a current Tax Clearance Certificate from the Kansas Department of Revenue and may claim eligibility for the Disabled Veteran Owned Business preference, Certified Business preference, or State Use Purchases preference if applicable, with supporting documentation required. No pre-proposal conference has been scheduled, no pre-bid conference is required, and no monetary bid guarantee is required; however, specific award values or budget ranges have not been disclosed in the available procurement documents.