Firefighter Uniforms and Accessories IFB #26-3000-9JLW

The County of Henrico, Virginia, Division of Fire is requesting bids on firefighter uniforms and accessories under IFB #26-3000-9JLW, with bids due September 29, 2026 at 2:00 PM via the Commonwealth of Virginia's eVA platform. The successful bidder must maintain a physical retail location in Richmond, Henrico County, Chesterfield County, or Hanover County with Monday-through-Friday business hours — a mandatory local-presence requirement that filters eligibility.

The scope covers three lots evaluated collectively: Lot 1 includes button-up and zip-up uniform shirts in light blue and white for men and women with annual quantities ranging from 5 to 50 units per line item; Lot 2 comprises navy blue uniform pants, women's uniform pants, and Nomex III-A rescue pants with annual quantities of 10 to 500 units; Lot 3 encompasses dress uniforms in navy blue (pants and blouses), R-8 series caps, gold circumferential piping, and Maltese cross insignia with annual quantities of 25 to 60 units per item. The bid sheet references approved manufacturers including Southeastern, Lion Protects, Anchor Uniform, and Keystone Uniform Cap with specific item numbers; approved equal alternatives are permitted. The awardee must provide professional services including measuring, hemming, tailoring, alterations, sewing of Henrico Fire patches, and delivery with all prices F.O.B. destination and freight included. Unit prices must be inclusive of all alterations required by the Division of Fire.

Historical spending totaled approximately $72,400 in 2024–2025 and $85,200 in 2025–2026, provided for informational purposes with no guarantee of minimum purchase amounts. The contract runs from November 1, 2026 through October 31, 2027, with options to renew for four additional one-year periods at prices not to exceed 3% above the previous year, for a maximum term of five years. Award will be made to the lowest responsive and responsible bidder. A public bid opening will be conducted via Microsoft Teams.