Fire Suppression Services, Inspections and Testing

The State of Delaware, through its Office of Management and Budget Government Support Services, is soliciting proposals for comprehensive fire suppression services, inspections, and testing for state agencies, hospitals, and Department of Corrections facilities. The procurement encompasses inspection, testing, and maintenance services for fire alarm systems, sprinkler systems, kitchen suppression systems (Ansul/hood cleaning), and portable fire extinguishers across over 400 individual building and facility locations statewide, including OMB facilities, DHSS hospitals, DelDOT centers, Delaware National Guard facilities, DNREC parks, Delaware Technical and Community College campuses, and Delaware State University buildings. Qualified vendors must hold a valid Delaware State Fire Marshal Class 1 License and employ only certified technicians, with all services performed in compliance with National Fire Protection Association (NFPA) standards and Delaware State Fire Prevention regulations. Deliverables include quarterly and annual sprinkler system test/inspections, three-year dry tests, five-year riser tests, semi-annual and annual fire alarm test/inspections, annual backflow testing where applicable, and hood cleaning and inspection services, with vendors required to complete a testing schedule within 60 days of award, provide 24-hour emergency response service with a maximum 24-hour response time, maintain adequate parts inventory, and submit monthly usage reports and quarterly tier-two diversity supplier reports. The vendor must provide a 100% performance bond and is responsible for all background check requirements for employees accessing state property or vulnerable populations. Written clarification questions must be submitted through the Bonfire portal by April 30, 2026, at 3:00 p.m., with responses posted by May 7, 2026; proposals are due by May 20, 2026, at 3:00 p.m., with contract award occurring within 90 days of bid opening and the contract period running for two years from September 1, 2026, through August 31, 2028, followed by three optional one-year renewal periods.

All proposals must be submitted exclusively through the online Bonfire portal at https://gss.bonfirehub.com/ and must include a cover letter, table of contents, technical proposal, proposal redacted version with confidential information clearly identified, vendor information forms with non-collusion statement and notary certification, business references, exceptions form, subcontractor information, and pricing submissions through three separate appendices (B1, B2, and B3) covering basic service calls, fire extinguishers, and maintenance by location. Pricing must be submitted using unmodified Excel templates with text-only responses, and vendors are prohibited from charging mileage, fuel surcharges, or travel costs, with all travel expenses included in hourly labor rates; replacement parts over $5 require facility manager authorization. The contract is open for use by all state agencies, school districts, municipalities, and other eligible entities, with the state reserving the right to make multiple awards. No specific set-aside designations for disadvantaged enterprises are mentioned in the available documentation, though quarterly tier-two diversity supplier reporting is required. No incumbent vendors or current contractors are identified in the solicitation documents, and no specific budget range or award value is disclosed. All submissions must comply with technical requirements including use of compatible browsers, properly formatted files with a maximum size of 1000 MB, and unmodified templates, with late or incomplete submissions not accepted per Delaware Code; technical support is available through Support@GoBonfire.com with a maximum response time of two hours.