Fire Protection Services (SF250124)

The New York State Department of Agriculture and Markets is seeking a contractor to provide fire protection services for the 2025 New York State Fair, to be held from August 20 to September 1, 2025, at the NYS Fairgrounds in Syracuse, Onondaga County. The procurement requires a qualified vendor to supply a fire apparatus that meets the 2016 NFPA 1901 standard for Pumper Fire Apparatus, along with a minimum of four department-qualified interior firefighters to operate the equipment. Services must commence at 6:00 PM the night before the fair and continue 24 hours daily until midnight on the fair's final day, covering the NYS Fairgrounds and State Fair Blvd. between Bridge Street and Pumphouse Road. Vendors must submit their quotes by April 22, 2025, at 3:00 PM to Courtney Hoyt of the NYS Fair Division, with all necessary documentation and pricing information. The contractor will be responsible for providing all fire protection equipment and materials required to deliver comprehensive fire protection services during the event.

The contract opportunity does not include any specific set-aside designations for disadvantaged or veteran-owned businesses, with zero percent participation goals for MWBE, Service-Disabled Veteran-Owned, or Disadvantaged Owned sub-contracting. The selected vendor must obtain and maintain $1 million in insurance coverage per occurrence for bodily injury, property damage, and automobile liability, with the NYS Department of Agriculture & Markets named as an additional insured. Invoices will be processed electronically and must be submitted to sfinvoice@agriculture.ny.gov with complete documentation. The Department reserves the right to reject any or all responses, request clarification, waive minor irregularities, and negotiate with respondents to ensure the best interests of New York State are met. While no specific budget range is explicitly stated, the contract will cover the entire duration of the 2025 New York State Fair from August 19 to September 2, 2025.