Fire Extinguishers: Inspection, Test, & Maintenance

The Dutchess County Department of Public Works is requesting sealed bids for inspection, testing, and maintenance of approximately 962 portable fire extinguishers across nine municipalities in compliance with NFPA Standard 10, with bids due July 30, 2026 at 2:00 p.m. at the Division of Central Services in Poughkeepsie.

This is a New York prevailing wage project under Labor Law Article 8. Contractors must register with the New York State Department of Labor, submit certified payroll records electronically every 30 days, and acknowledge the prevailing wage rate schedule PRC #2026006796.

The scope includes monthly inspections during normal business hours (9:00 a.m. to 5:00 p.m., Monday through Friday); annual maintenance; six-year maintenance with and without recharge; recharge services; hydrotest services; replacement units; gauge and pull-pin replacement; and signage. All inspections must be completed by April 30 each year. The contractor must provide temporary replacement extinguishers at no additional cost while units are removed for testing or repair. Pricing must cover labor, materials, equipment, supplies, transportation, travel, and all direct and indirect overhead costs.

The contract term is two years from execution with three optional one-year renewal periods available under the same terms and conditions, subject to mutual agreement and price adjustments. The County will award to the lowest priced, responsive, and responsible bidder and reserves the right to award to multiple vendors.

Bidders must demonstrate a minimum of three years of experience, provide three current references, and submit all applicable licenses and certifications. Insurance requirements include workers' compensation, commercial general liability of $1,000,000 per occurrence, automobile liability of $1,000,000 combined single limit, and excess/umbrella liability of $5,000,000, with the County named as additional insured.